Safeguarding and Child Protection Consultancy Growing Together Project Tender, USA - 31612110

Procurement Summary

Country : USA

Summary : Safeguarding and Child Protection Consultancy Growing Together Project

Deadline : 07 Apr 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 31612110

Document Ref. No. :

Competition : ICB

Financier : Other Funding Agencies

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : HANDICAP INTERNATIONAL
8757 Georgia Avenue Suite 420 Silver Spring, MD 20910 Phone: +1 (301) 891-2138 Fax: +1 (301) 891-9193
USA
Email :gtrecruitment@thailand-hi.org, info.usa@hi.org
URL :www.hi-us.org

Tender Details

Tenders are invited for Bangladesh: Safeguarding and Child Protection Consultancy Growing Together Project.

The project in which the consultancy takes place

Project name: Growing Together! (GT)

Project Goal : Enable children with disabilities and other vulnerable children (age 0-12) to develop their full potential on an equal basis with other children and acquire fundamental educational and social skills through inclusive play, arts, games, sport, culture, and early years- education in displacement settings in Bangladesh, Pakistan and Thailand.

Location: Bangladesh, Pakistan and Thailand

Target groups (Beneficiaries)

• • 3, 968 children with disabilities and other vulnerable children in early childhood (50% girls and at least 25% with disabilities).

• • Parents of children under 5 years old.

• • 4, 968 children with disabilities and other vulnerable children of primary school age (50% boys/girls, at least 20% with disabilities).

• • 91 local child-development service providers.

Partner

• • Pakistan: CHIP

• • Bangladesh: MUKTI

• • Thailand: Karen Women Organization (KWO), Karen Refugee Committee Education Entity (KRCEE).

Funding

IKEA Foundation.

Start date

June 2016

Length

48 months

HI is currently focusing on enhancing its approach towards safeguarding, ensuring amongst others that a high-quality level of implementation is taking place in regards to safeguarding requirements in its field programs. In line with this, and the relevance it has for GT project which main beneficiaries are vulnerable children and children with disabilities and the fact that the project is now running activities regularly, the regional coordination aims to have a consultancy to support broadly safeguarding compliance with an emphasis on child protection in each country where GT project takes place. Even though safeguarding policy implementation differs from country to country, from the GT regional perspective it is encouraged to have some level of uniformity, especially on child protection mainstreaming.

In order to ensure effective protection is at the centre of HI approaches and intervention, maximize resources and avoid duplication of structures, the consultancy will target the program level (Bangladesh, Pakistan and Myanmar-Thailand), while prioritizing the use of child protection lenses in the design and implementation of mechanisms and procedures that will also benefit the project and GT project partners. It is expected for the consultancy to identify gaps and support the adjustments of the project and countries- approaches and interventions according to the context and needs of the population and towards the sustainability of the safeguarding processes at organizational level. **

1. OBJECTIVE AND EXPECTED OUTCOMES

1.1 Objective of the consultancy

To enhance safeguarding policies-1 implementation with an emphasis on child-centred approaches and child protection mainstreaming in Bangladesh, Pakistan and Myanmar-Thailand programs, while contributing to an increase of the programs- prevention, protection, risk management and response capacities through tailored implementation plans, considering the context and needs of each program.

1.2 Expected outcomes

• • The programs have a safeguarding audit contributing to map gaps, build up the programs- baseline and have a referent to measure the programs- progress towards compliance and responsiveness.

• • The programs have a tailored safeguarding policies- implementation plan with an emphasis on child protection, while identifying and prioritizing impact activities.

• • The programs have safeguarding processes which will guide the program and its staff into safer practices2, while mainstreaming child friendly approaches3.

• • The programs- teams have enhanced capacities on prevention, identification and response actions, and GT project team specially on child protection.

• • The programs have remote support after the initial consultancy implementation phase, to guide the operationalization of processes and oriented to provision of solutions.

The consultancy should also identify any examples of good practices which HI, as a key global player on disability and social inclusion in developing countries can disseminate. These may include tools, publications, lessons learned, training materials, management practices etc. The consultancy should explain why this is considered a good practice and make suggestions on their wider applicability.

2. METHODOLOGY

The exact methodology should be proposed by the consultant(s) in the applications.

The methodology should include in situ and remote support to the 3 programs conceiving an initial in situ support for the delivery of trainings, etc and remote support for 6 months after the initial period. The consultancy should also focus on the production (or building up from existing HI documents) of toolkits or manuals that guide staff on the implementation of safeguarding procedures.

The main focal point of the consultancy is the GT Regional Project Coordinator. The technical feedback on tools and the inception and final report will be delivered by the Regional Project Coordinator, the Regional Child Protection and Development Officer, the Regional Technical Coordinator and HQ Safeguarding Policies Officer.

The consultancy will consist on:

Desk phase, during which the consultant will:
• Collect and read existing HI safeguarding policies and project documents and every other relevant document;

• Have initial Skype meetings with the 3 Program Directors, GT Regional Coordination and HQ focal points if need to;

• On this basis, develop the inception report including but not limited to an i) audit tool based on HI-s internal safeguarding implementation matrix assessment; ii) a work plan for each country tailored to the structure/team

• of each program including the list of stakeholders to meet during the field phase (i.e number of interviews, meetings, activities to visit); iii) questionnaires4, etc;

These elements will be combined in an inception report. HI team will validate the inception report.

2. Field phase (steps/methodology to be detailed by the consultant)

• It includes the collection of information about local practices for the audit if applicable and the provision of trainings in each country.

• Organise a debriefing workshop with each of the Program Directors and HI GT Regional Coordination, to present the findings with the aim of exchanging and sharing feedback; (to be switched to another phase according to the consultant-s action plan).

Note: The consultant should indicate a back-up plan for undertaking this phase in case that due to security/visa restrictions the consultant cannot travel to Pakistan.

3. Remote support and development of toolkits (steps/methodology to be detailed by the consultant).

This will include progress calls with the GT Regional Coordination team.

4. Reporting phase during which the consultant will:

• Write a preliminary report on findings, analysis and recommendations;

• Submit the preliminary report to get comments and feedback from HI;

• Submission of a final report to HI of 50-pages maximum including Annexes.

3. DELIVERABLES

• • Produce an inception report in English, including all proposed tools (as indicated in the Desk Phase information).

• • A safeguarding assessment/audit per program.

• • A debriefing workshop with each of the Program Directors and HI GT Regional team, to present the findings and recommendations and proposed action plan.

• • A tailored action plan per country with identification of priorities and an emphasis on child protection.

• • Processes- documentation, mainstreaming child-centred approaches.

• • Toolkits and/or guidelines as applicable.

• • Trainings to the teams.

• • Final report.

All the deliverables need to be provided in English and confidentiality will be respected when representing personal information. A consent form needs to be used prior taking any photo, any inclusion of pictures of children will have the statement within the document…. “All names & information about the location of children and family privacy in conformity with HI Child Protection Policy”

NB: The deliverables remains the intellectual property of HI exclusively.

4. TIMELINE

The safeguarding and child protection consultancy is expected to start on the 10th May 2019**. The deadline for the submission of the final report and finalised resources is the** 18**th** December 2019 the latest including HI validation. The consultancy will be planned in accordance with the project team (HI and partners) and dependent on activities planned for the proposed timeframe.

5. PROFILE OF THE CONSULTANT

The consultancy can be carried out by an expert or a team of experts/ support staff.

If a team of experts is selected, the consultancy will be put under the responsibility of one team leader. This person will ensure all communication with GT Regional Coordination and the programs- teams and will be the sole responsible for managing the organization of the consultancy.

The expert or team of experts should combine the following skills, experience and knowledge: Required

Preferred

• • Written and spoken English;

• • Proven experience in safeguarding assessments/audits and implementation;

• • Proven experience in child protection;

• • Experience working with people with disability, preferably on inclusion;

• • Experience in refugee and IDPs contexts;

• • Experience working with vulnerable/ marginalized groups;

• • Having undertaken similar consultancies.

• • Experience working in conservative cultural contexts;

• • Experience on child participation, inclusive education, early child development and early years education for children is an asset;

• • Experience working with Non-Governmental Organizations; experience working with HI is an asset;

• • Cross cultural & field-based experience in developing contexts;

• • Experience working in countries of intervention (Thailand, Bangladesh, Pakistan) is an asset;

• • Knowledge of local language(s) is an asset.

6. FORMALITIES

Proposals from interested consultant(s) should include:

Letter of expression of interests, including how the skills and competencies described in the Terms of Reference are met (compulsory);

Curriculum vitae (compulsory) detailing the consultant-s experience and qualifications; reference of previous assignments done or sample of work accomplished;

Technical proposal (compulsory) describing the approach, methodologies and activities proposed to accomplish the objectives of the assignment. It should include a proposed timeline (suggested timeline attached) considering contextual limitations (see enclosed below);

Financial proposal (compulsory). All costs related to the consultancy without exceptions should be figured in the financial plan of the consultant, including consultancy fees differentiating i) field days; ii) desk days and development of materials; and iii) remote support), domestic and international travel if needed, visa, accommodation, interpreters, logistics, etc. (transportation to the refugee shelters will be provided by HI);

Note: No per diem will be paid to the consultant(s). Also, international travel days will not be considered as working days and will not be paid.

The consultant will be responsible for its own security in all three countries, HI will not cover any insurance fee during the consultancy period.

Registration certificate copy (compulsory);

3 references of which 2 should be from a previous similar experience;

List of relevant documents requested for the contractual process in case of selection (Passport, insurance, fiscal registration…).

NOTE - Camp/ field visit limitations:

• • The consultant will need to comply with HI security regulations of each country. A security briefing will be provided by the security focal point of each country before arrival to the country or upon arrival.

• • It is suggested that the consultant take a suitable amount of cash before living to the areas of activities implementation.

Thailand:

• • No entry to the camps without camp-pass permission (it takes approximately 2 weeks from the moment the formal request is submitted to have a camp pass);

• No camps visit during bank holidays;

• • No work/interviews on the weekends at the temporary shelter level;

• • Mae La is 45 minutes from Mae Sot (MST); Umpiem Mai and Nu Po camps are about 2 and 6 hours from MST (main HI office in Thailand)- accommodation at Umphang (mid-way for both camps).

• • Mae La Oon and Mae Ra Ma Luang are 6 hours from MST by land. There is an HI guesthouse in a Mae Taw La village (no access to phone connection, limited access to internet).

• • Ban Mae Surin and Ban Mae Na Soi are 7 hours from MST by land. The consultant will stay in Ma Hong Son in a hotel. There are direct flights from Bangkok to Mae Hong Son.

Pakistan:

• • No entry to the target area (Peshawar and Nowshera) without No Objection Certificate (NOC), permission from Home Department which is granted once the visa is issued; the documents should be submitted to the Home Department at least 2 weeks before the visit for the NOC to be issued.

• • Activities can be only implemented from 8:30 am until 3:30 pm;

• • No work / interview on the weekends;

• • Respect to local cultural norms and standards and follow the local dress code in the field;

• • In-case if the consultant is a male, he should always be accompanied by HI women staff during data collection.

• • Separate group meetings with women, men, boy and girls as per local culture;

• • Peshawar is 2.5 hours from Islamabad, Humanity & Inclusion (HI) office;

• • Peshawar target area (Lala Kalay) is 1 hour from Peshawar, while Nowshera Jalozai target area is 1.5 hour from Peshawar.

• • Mobility in Peshawar is limited due to security reasons.

Bangladesh

• • Activities can only be implemented from 8:30am until 4:00 pm;

• • No entry to the camps without camp-pass permission which could be processed in 1 or 2 days after submitting the visa;

• • No work / interview on the weekends, which are Fridays and Saturdays;

• • Travel time from Dhaka towards Cox-s Bazar by air is 50 minutes;

• • Travel from Cox-s Bazar to Ukhiya by car is about 45 minutes (due to recent works the journey is taking up to 1.5 hours);

• • Travel from Cox-s Bazar to Kutupalong and Teknaf host community is about 1.5 hour by car minutes (due to recent works the journey is taking up to 2.5 hours.

Evaluation of the proposals/ applications will be made through a selection committee in 2 phases:

• • Administrative selection: checking for completeness of application (all compulsory items listed above).

• • Technical selection: criteria to select the best application will be based on the quality of the technical proposal, competitive financial proposal, human resources skills and previous experiences, demonstrated expertise of the applicant.

Incomplete applications will not be taken into consideration for technical selection

How to apply:
The deadline for submission of proposals is the 7th of April 2019 at midnight Thailand time.
Proposals should be submitted to the following email: gtrecruitment@thailand-hi.org, including the subject “Proposal - Safeguarding and Child Protection Consultancy”.
Only candidates who passed the administrative selection will be taken into consideration for the technical assessment and they will be afterwards notified of the final decision. Selected applicants may be invited for a (phone/skype) interview. HI reserves the right to contact the applicants for further information before the final selection of the selection committee.

Documents

 Tender Notice