SaaS Based Intelligent Document Processing (IDP) Tender - 142281551

Procurement Summary

Country: Canada

Summary: SaaS Based Intelligent Document Processing (IDP) for Front End Processing Optimization

Deadline: 06 Jul 2026

Posting Date: 29 May 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 142281551

Document Ref. No.: 161326006

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

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Tender Details

Project Type : Services
Multi Lot Project :No
Detailed_Description : This Best & Final Offer Request for Proposals (the “BAFO RFP”) is an invitation by Public Health Ontario (“PHO”) to Software Original Equipment Manufacturers (OEMs) to submit proposals for Software-as-a-Service (SaaS) solution featuring Robotic Process Automation (RPA) and Intelligent Document Processing (IDP), as further described in Appendix B (the “Deliverables”). For clarity, Stage 1 (Round 1) is the initial proposal submission stage, and Stage 2 (Round 2) is the Best & Final Offer (BAFO) stage for invited Top-Ranked proponents.For the purposes of this RFP, the OEM must submit the proposal as the proponent (Primary Vendor). The proposal must include Canadian implementation services for the Deliverables. This requirement is driven by PHO-s operational needs, including the need for vendor resources to be available onsite primarily in Toronto (PHO-s main office) during implementation, and at other PHO laboratory locations in Ontario after the system is fully operational, as required by PHO. The OEM must either (a) confirm it will provide the implementation services itself through a Canadian implementation services provider, or (b) name one (1) Canadian implementation partner that will provide the implementation services on its behalf. In all cases, no more than one (1) Canadian implementation partner may be named. See Section 1.1.4(b) for the full Primary Vendor/implementation requirements.
Scope of Work : General Scope of Work & Performance Objectivesa)The proposed Software-as-a-Service (SaaS) solution featuring Robotic Process Automation (RPA) and Intelligent Document Processing (IDP) solution must:i.Centralize paper requisition scanning and data extraction for Front End Processing (FEP);ii.Use “human-in-the-loop” validation for low-confidence data fields; andiii.Securely commit only validated data into PHO-s current Laboratory Information System (LIS).b)PHO-s primary goal is to reduce median processing time per requisition from ~4.64 minutes to ~1.45 minutes (approximately a 69% efficiency gain). The solution must provide immediate, searchable digital records with a full audit trail and support accelerated barcode/label issuance.
Project Categories :43201500-System boards processors interfaces or modules
43212200-Computer data storage management systems
43222600-Network service equipment
43231500-Business function specific software
43232400-Development software
43232600-Industry specific software
43232700-Network applications software
43232800-Network management software
43232900-Networking software
43233000-Operating environment software
43233200-Security and protection software
43233400-Utility and device driver software
43233500-Information exchange software
43233600-Electrical Equipment software
43233700-System management software
Opportunity First Publishing Date (dd/mm/yyyy hh:mm): 28/05/2026 12:56 Listing Expiry Date (dd/mm/yyyy hh:mm): 06/07/2026 11:00

Documents

 Tender Notice