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The DEPT OF DEFENSE | DEFENSE HEALTH AGENCY (DHA) has issued a Tender notice for the procurement of a Residency Management Suite Software and Maintenance in the USA. This Tender notice was published on 05 Dec 2025 and is scheduled to close on 19 Dec 2025, with an estimated Tender value of Refer Document. Interested bidders can access detailed Tender information, eligibility criteria, and complete bidding documents by referencing TOT Ref No. 131517340, while the tender notice number is HT940826SSN0001 and Registering on the platform.
Procurement Summary
Country: USA
Summary: Residency Management Suite Software and Maintenance
Deadline: 19 Dec 2025
Posting Date: 05 Dec 2025
Other Information
Notice Type: Tender
TOT Ref.No.: 131517340
Document Ref. No.: HT940826SSN0001
Financier: Self Financed
Purchaser Ownership: Public
Tender Value: Refer Document
Purchaser's Detail
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Login to see detailsTender Details
INTENT TO SOLE SOURCE: RESIDENCY MANAGEMENT SUITE SOFTWARE
This is a notice of intent to sole source. The 59th Medical Wing (Joint Base San Antonio, TX) has a need for specific, proprietary software, entitled Residency Management Suite. This software unifies program and resident information into a centralized data warehouse. It allows users to complete tasks historically performed using multiple, incompatible methods through a web-based interface. Use of this software supports Brook Army Medical Center (BAMC) and Wilford Hall Ambulatory Service Center (WHASC) in meeting Accreditation Council Graduate Medical Education (ACGME) accrediting body requirements and track compliance of 36 Graduate Medical Education (GME) and 22 Graduate Allied Health programs, with over 700 residents and fellows annually. This product provides accreditation tracking tools both at the program and institutional level as well as complex GME work hours tracking, evaluations, etc. that are needed for accreditation. Importantly, the historical data available through the web-based platform are critical to continuation of accreditation. Without licenses for this software, the military medical community would experience a loss of over 300 graduates per year that would otherwise go to serve operational forces. As a result of the nature of this requirement, there is an intent to sole source to Qgenda, LLC for a period of 12 months from the date of award. The estimated value of this action is $97, 000, and award is anticipated by 31 December 2025.
Responsible sources may submit a capability statement, which shall considered by the Defense Health Agency (DHA). Any responses to this notice must be submitted by 4:00 pm CT on 19 December 2025 to the Contracting Officer, Ms. Rebecca Quint, rebecca.d.quint.civ@health.mil with a copy to the contract specialists, Ms. Khaireyal Barcia (khaireyal.y.barcia.civ@health.mil) and Mr. Matthew Brinkmann (matthew.j.brinkmann.civ@health.mil). Earlier responses are...
Notice ID: ht940826ssn0001
Department/Ind. Agency: dept of defense
Sub-tier: defense health agency (dha)
Office: defense health agency
Product Service Code: da10 - it and telecom - business application/application development software as a service
NAICS Code: 541511 - Custom Computer Programming Services
Inactive Dates: dec 26, 2025
Inactive Policy: manual
Documents
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