Request for Information Onsite Digitization Tender in USA - 142576785

Procurement Summary

Country: USA

Summary: Request for Information Onsite Digitization Services for Classified and Unclassified Federal Records

Deadline: 17 Jun 2026

Posting Date: 03 Jun 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 142576785

Document Ref. No.: 89303026NGCC000019

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

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Tender Details

REQUEST FOR INFORMATION (RFI)
RFI Title: On-site Digitization Services for Classified and Unclassified Federal Records for the Office of General Counsel (OGC)
Issuing Office: The Department of Energy, Office of General Counsel
Date of Issuance: June 2, 2026
Response Due Date: June 17, 2026 by 12PM EDT
1. Introduction The Office of General Counsel (OGC) for the Department of Energy is conducting market research to identify qualified vendors capable of providing on-site document digitization services for approximately 2, 000 boxes of both classified and unclassified paper records. The primary objective is to convert these physical records into digital formats that are NARA-compliant and can be seamlessly integrated into a future Commercial Off-the-Shelf (COTS) Electronic Records Management (ERM) system. This RFI is issued for information and planning purposes only and does not constitute a solicitation. Responses will be used to inform our acquisition strategy.
2. Background The OGC currently manages a significant volume of paper records, estimated at 2, 000 archival boxes, stored at the DOE Forrestal building. These records include both unclassified and classified information. Those processing the classified records must possess a DOE Q clearance prior to commencing work. To meet federal mandates for electronic recordkeeping (e.g., OMB/NARA M-19-21, M-23-07) and enhance operational efficiency, the OGC plans to implement a COTS ERM system. The successful digitization of these legacy paper records is a critical prerequisite for achieving full electronic records management and leveraging advanced functionalities such as AI-driven analysis. Due to the sensitive nature and classification levels of the records, as well as logistical constraints, all digitization services must be performed entirely on-site at the DOE Forrestal building, Washington, D.C. Records cannot be transported off-site for scanning. Following digitization, the OGC will handle the destr...
Notice ID: 89303026ngcc000019

Department/Ind. Agency: energy, department of

Sub-tier: energy, department of

Office: headquarters procurement services

Inactive Dates: jul 02, 2026

Inactive Policy: 15 days after response date

Documents

 Tender Notice