Replacement Document Management System (Dms) Tender - 147510556

Procurement Summary

Country: Netherlands

Summary: Replacement Document Management System (Dms)

Deadline: 12 Oct 2026

Posting Date: 19 Aug 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 147510556

Document Ref. No.: 6ce56a0d-a991-4cd2-8b2e-f85333c80d56

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

CPV Classification

72000000 - IT services: consulting, software development, Internet and support
72310000 - Data-processing services

Purchaser's Detail

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Tender Details

Replacement Document Management System (DMS) Description:The University of Amsterdam (UvA) and the Amsterdam University of Applied Sciences (HvA) intend to jointly purchase a new Document Management System (DMS) to replace the current DMS. It The purpose of the tender is to contract a future-proof, secure and user-friendly DMS solution that supports the UvA and HvA in the sustainable management, accessibility and archiving of digital documents and files. The assignment includes the delivery of the DMS solution, implementation and configuration, migration of existing documents, metadata and files, integrations with the existing IT environment, training and knowledge transfer, management, maintenance, support and further development. The solution offered must connect to the existing information provision of the UvA and HvA and, among other things, provide support for document and file management, metadata, workflows, authorization, retention periods, archiving, destruction, search, audit trail and integrations with the existing Microsoft 365 environment. In addition to the quality of the solution and services offered, the assessment also looks at the implementation and migration approach, future-proofing, security and compliance and user experience, adoption and self-reliance. The price is also part of the assessment. As part of the award procedure, mandatory demonstrations are organized in which the tenderers demonstrate the offered solution using various practical situations. The contract will be awarded to the tenderer with the most economically advantageous tender based on the best price-quality ratio (BPKV). Main assignment (CPV code):72000000-5 IT services: advice, software development, internet and support Additional assignment(s) (CPV code):72310000-1 Data processing services
Legal Framework: Procurement Act 2012 Command Type: Services Procedure: Public Main assignment (CPV code): 72000000-5 IT services: advice, software development, internet and support Additional order(s) (CPV code): 72310000-1 Data processing services Place of Performance NUTS code: Greater Amsterdam (NL32B) Tendered Reference Number: 606777 PB/S Number: 574527-2026

Documents

 Tender Notice