Registrar - Office of the BC Container Trucking Tender - 20598857

Procurement Summary

Country: Canada

Summary: Registrar - Office of the BC Container Trucking Commissioner

Deadline: 28 Feb 2018

Posting Date: 14 Feb 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 20598857

Document Ref. No.: 9216

Competition: ICB

Financier: Self Financed

Purchaser Ownership: -

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

The office of the b.c. Container truck commissioner (obcctc) invites proposals from qualified parties to demonstrate that they have the specialized knowledge and skills to provide the registrar services necessary to support the daily operation of the office of the bc container trucking commissioner (obcctc). Please see the attached pdf for further details and how to submit a proposal.scope of work:the registrar contract is as-and-when required by the commissioner, and will provide services that will include, but not be limited to:- oversight of the obcctc s cts licence program including the administration of the truck tag system on behalf of the obcctc.- stakeholder engagement and information coordination/provision - provide customer service support for obcctc stakeholders, answering written and verbal questions about the operations of the obcctc, as well as its processes, policies and governing legislation.- responsibility for obcctc/port of vancouver truck licencing system (tls) program administrator information coordination.- obcctc website administration.- clerical support - manage the flow of information to/from the commissioner; prepare correspondence, proofread and edit documents and drafts; maintain up-to-date stakeholder contact information, uploads financial documents to sharepoint site, and ensure the security of confidential and restricted documents and information.- office management - manage the schedule of the commissioner; manage the day-to-day functions of the commissioner s office (e.g. Pay bills, manage it, organize and maintain office facilities); manage travel arrangements; and submit travel and expense reimbursement claims on behalf of the commissioner.- industry advisory committee support- provide logistics support for the commissioner and members of the industry advisory committee (iac); communicate with iac administrative assistants; and take minutes during meetings of the iac.- procurement, financial and administrative support - engage with ministry of transportation and infrastructure (tran) staff to ensure all government financial and procurement policies are followed; and work with tran to ensure a coordinated approach to records management and freedom of information inquiries.- receives and records revenue and attaches necessary documentation for tran processing.- contract and business expenses monitoring:o receives, logs, tracks and distributes incoming invoiceso performs due diligence on invoices receivedo monitoring contract expenditures and advising contractor and tran when contract nears upset limit or term end date- records management - sets up, monitors, reviews and ensures effective maintenance of obcctc records system, including filing records, reports and correspondence; advises commissioner on preparation, storage and retrieval of records.
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Documents

 Tender Notice