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Records Digitization Tender in USA - 141155920

The DEPT OF DEFENSE | DEPT OF THE AIR FORCE has issued a Tender notice for the procurement of a Records Digitization in the USA. This Tender notice was published on 13 May 2026 and is scheduled to close on 27 May 2026, with an estimated Tender value of Refer Document. Interested bidders can access detailed Tender information, eligibility criteria, and complete bidding documents by referencing TOT Ref No. 141155920, while the tender notice number is Records_01 and Registering on the platform.

Procurement Summary

Country: USA

Summary: Records Digitization

Deadline: 27 May 2026

Posting Date: 13 May 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 141155920

Document Ref. No.: Records_01

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

General Information
Notice Type: Presolicitation / Sources Sought
Project Title: Records Management
Proposed Solicitation Number: TBD
Agency / Office: Department of War / US Air Force / 30 CONS/ PKB
Location: Lompoc, CA 93437
NAICS Code: 561410 (Document Preparation Services)
Product Service Code (PSC): R603 (Support—Administrative: Transcription)
Posting Date 5/12/2026
Anticipated Solicitation Date: 5/27/2026
Description of Requirement
BACKGROUND
In order to modernize records management and ensure the secure, efficient archival of sensitive documents, 30 FSS must digitize its physical legal and personnel action records. Physical records consume valuable space, are susceptible to degradation, and are inefficient to access. Digitizing these records will improve data security, streamline access for authorized personnel, and align with government-wide paperless initiatives.
2.0 MINIMUM SPECIFICATIONS
The primary objective is to scan, digitize, and securely store approximately 800 legal and personnel action files on the Vandenberg SFB SharePoint site.
Digitize approximately 800 files, with an average of 20 pages per file.
Prepare physical documents for scanning, including the removal of staples and paperclips.
Scan all documents in black and white at a minimum of 600 dots per inch (dpi).
Create a single, searchable PDF file for each individual personnel record.
Compress all PDF files using a lossless compression format to conserve server space while maintaining quality.
Name each file according to the specified convention: (Calendar Year, File Type Number, Person-s Name). Example: CY2023; #12; Last Name, First Name.
Bookmark the electronic file to divide the file into sections when indicated in the hardcopy
Securely upload all digitized files to the designated Vandenberg SFB SharePoint site.
Destroy physical records after successful digitization and verification.
3.0 DESCRIPTION OF WORKbr...
Notice ID: records_01

Department/Ind. Agency: dept of defense

Sub-tier: dept of the air force

Office: fa4610 30 cons pk

Product Service Code: r603 - support- administrative: transcription

NAICS Code: 561410 - Document Preparation Services

Inactive Dates: may 28, 2026

Inactive Policy: manual

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