Re-Development of Website and the Design Tender - 40843489

Procurement Summary

Country: Barbados

Summary: Re-Development of Website and the Design and Development of Integrated Renewable Energy GIS Maps

Deadline: 17 Mar 2020

Posting Date: 24 Feb 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 40843489

Document Ref. No.:

Competition: ICB

Financier: Austrian Development Agency (ADA)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

48224000 - Web page editing software package
72212222 - Web server software development services

Purchaser's Detail

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Tender Details

Request for proposals are invited for Re-development of CCREEE-s Website and the Design and Development of Integrated Renewable Energy GIS Maps for the CARICOM Region.
Caribbean Centre for Renewable Energy and Energy Efficiency (CCREEE)
Request for Proposals
for
The Re-development of CCREEE-s Website and the Design and Development of Integrated Renewable Energy GIS Maps for the CARICOM Region
Issuance Date: 17th February, 2020
Response Deadline: 17th March, 2020
1 PURPOSE FOR THE REQUEST FOR PROPOSALS
1.1 Invitation to Respondents
This Request for Proposals (herein referred to as “RFP”) is a solicitation by the Caribbean Centre for Renewable Energy and Energy Efficiency (herein referred to as the “CCREEE”) from qualified suppliers to submit proposals for the provision of services relating to either one or both (1 and/or 2) of the following:
1. Re-development of the CCCREE website
2. Design, development & integration of a GIS map, focusing on solar and wind energy in the first instance Only complete submissions which include all required information will be considered; incomplete submissions will be rejected.
This RFP is comprised of the following:
- This RFP document
- The Terms of Reference
1.2 Objective of the RFP
The purpose of this RFP process is to select a firm that will:
• Be capable of providing quality products and services in a timely manner, demonstrating value for money;
• Provide the CCREEE with professional and responsive support;
• Work in a cooperative manner with the CCREEE, isflexible, and innovative in providing quality products and services.
1.3 Background
The Caribbean Centre for Renewable Energy and Energy Efficiency (CCREEE) is an institution of the Caribbean Community (CARICOM), established in the framework of the Global Network of Regional Sustainable Energy Centres (i.e. the GN-SEC) and its sub-network for small island developing states (SIDS) in Africa, the Caribbean, the Indian Ocean and the Pacific. The CCREEE is the implementation hub for sustainable energy activities and projects within the CARICOM region. The CCREEE was operationalised with the signing and ratification of the CCREEE legal agreement in May 2018.
The CCREEE has a clear vision, mission and mandate which are fully aligned with the CARICOM-s vision, mission and core values: “A Caribbean Community that is integrated, inclusive and resilient; driven by knowledge, excellence, innovation and productivity; a Community where every citizen is secure and has the opportunity to realise his or her potential with guaranteed human rights and social justice; and contributes to, and shares in, its economic, social and cultural prosperity; a Community which is a unified and competitive force in the global arena.”
The CCREEE builds on the regional intervention logic of other GN-SEC centres, creating integrated and inclusive regional markets for sustainable energy products and services by mitigating existing barriers through various tools and methodologies. CCREEE, through its mandate, will contribute significantly to the transformation of the energy landscape into a climate resilient, sustainable and affordable sector; focused on improving the lives of the Caribbean people.
As a new institution, CCREEE-s ability to communicate effectively within its target audiences

is key. With support from our development partners Austrian Development Corporation and

UNIDO, a website for CCREEE was developed and managed remotely while The Centre was

being established. CCREEE will now assume control of its communication and outreach

platforms, including the website and email accounts. In this regard, CCREEE has received

funding under the 11th European Development Fund (EDF) and German Government to

support in part the re-development of its website among other things. The CCREEE is seeking

the services of a Web Developer to retrieve, re-develop and re-launch the corporate website,

which will serve as the base for the CARICOM Energy Knowledge Hub (CEKH) and CCREEE-s

Project Preparation Facility (PPF), for the first lot (lot 1) of this solicitation document. The

CARICOM Energy Knowledge Hub is currently hosted on CARICOM Energy-s website. Lot two

(lot 2) relates to the development, implementation and integration of a renewable energy

(focusing on solar and wind in the first instance) GIS Map for the CARICOM region.

2 SUBMISSION INSTRUCTIONS AND GUIDELINES

2.1 RFP Contact

For all purposes of this RFP process, queries and other submissions including final proposals

should be made to [email protected]. Attempts at unofficial queries through officials

and other staff members of the CCREEE for the purpose of influencing the outcome of this

RFP may be cause for disqualification from further consideration.

2.2 Proposal Submission Delivery Requirements

All proposal submissions MUST be completed in electronic form and made via e-email. Hard

copy submissions are not required but may also be made in addition to e-mail submissions.

E-mailed submissions (Required):

Proposals sent by e-mail must be received in Adobe PDF format only, no later than 17:00 h

(GMT/UTC - 4h) on 17 March, 2020 in one e-mail. If a proposal is submitted for both lots the

e-mail subject line to be used is, “Proposal for the Re-development of CCREEE-s Website and

the Design and Development of Renewable Energy GIS Maps for the CARICOM Region.” If a

proposal is submitted for lot 1 only, the e-mail subject line to be used is, “Proposal for the Redevelopment of CCREEE-s Website.” If a proposal is submitted for lot 2 only the e-mail subject

line to be used is, “Proposal for the Design and Development of Renewable Energy GIS Maps”.

The submission must be duly signed and dated. The official address for e-mail submission will

be the RFP contact email address, as indicated above in section 2.1. Technical and financial

proposals must be submitted separately and labelled according in the subject heading.

Hardcopy submissions (Optional):

Sealed bids must be received no later than 16:00 h (GMT/UTC - 4h) on 17 March, 2020. The

submission must be duly signed and dated. Envelopes should be marked with the full legal

name and return address of the respondent and should be titled as described above in the

email submission instructions. Hardcopy submissions must be labelled accordingly.

Delivery address:

Caribbean Centre for Renewable Energy and Energy Efficiency (CCREEE)

Trinity Business Centre

Country Road, St. Michael

Bridgetown, Barbados

BB11801

If both a hard copy (optional) and an e-copy (required) of the proposal are submitted and

there is a conflict or inconsistency between the hard copy and the e-copy of the proposal,

the electronic Adobe PDF copy of the proposal will prevail.

2.3 RFP Timetable

Activity Deadline

Issue Date of RFP 17 February, 2020

Deadline for Questions 28 February, 2020

Deadline for Issuing Clarification Document 6 March, 2020

Deadline for Submission 17 March, 2020

Evaluation of Proposals 31 March, 2020

Contract Negotiation Period 6-10 April, 2020

Anticipated Contract Start Date 20 April, 2020

2.4 Inquiries from Respondents

Respondents are required to submit requests for additional information or clarification in

respect of this RFP no later 28 February, 2020 via RFP contact, e-mail:

[email protected]. All questions should be as clear and concise as possible.

Respondents are also expected to immediately notify the RFP contact via email of any

discrepancies, ambiguities, errors, omissions, or other faults in any part of the RFP document,

providing full details.

Responses to inquiries or amendments will be issued in written addenda prior to the final

proposal submission deadline. Should there appear to be conflict between the RFP and any

addenda issued, the last addendum issued shall prevail.

2.5 Confidentiality

Through the submission of their bid, the respondent shall agree to following measures:

Confidential Information of the CCREEE

The respondent acknowledges that any information concerning the analysis, findings and

recommendations of which the respondent, its agents or employees become aware of in the

course of bidding or providing any services under a resulting contract, shall be treated as

confidential. In particular, such information:

(a) is the sole property of the CCREEE and must be treated as confidential;

(b) is not to be used for any purpose other than replying to this RFP and the performance of

any subsequent contract for the deliverables; and

(c) must not be disclosed without prior written authorization from the CCREEE

Confidential Information of Respondents

Respondents should identify any information in their proposal, or any accompanying

documentation supplied in confidence for which confidentiality is to be maintained by the

CCREEE. Respondents are advised that their proposals will, as necessary, be disclosed, on a

confidential basis, to any related parties engaged by the CCREEE to advise or assist with the

RFP process, including the evaluation of proposals.

2.6 Language guidelines

Proposals prepared and submitted by respondents in addition to all correspondence and

documents relating to the RFP exchanged between the respondent and the CCREEE shall be

written in the English language.

2.7 Currency

All monetary cost amounts must be quoted in United States Dollars. Payment currency

however, will vary.

2.8 Costs associated with the proposal

All respondents shall bear all costs associated with the preparation and submission of

proposals. This includes administrative costs, travel costs and costs associated with

demonstrations, if and whenever applicable.

2.9 Validity period of proposals

Bids shall remain valid for a total of 60 days after the closing date prescribed by the CCREEE

for the receipt of bids. A bid valid for a shorter period will be rejected by the CCREEE and

deemed nonresponsi

Documents

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