Purchase of Sound System used for LGU Activities / Program Tender, Philippines - 21537962

Procurement Summary

Country : Philippines

Summary : Purchase of Sound System used for LGU Activities / Program

Deadline : 03 Apr 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 21537962

Document Ref. No. : 180305

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Name :Login to see tender_details

Address : Login to see tender_details

Email : Login to see tender_details

Login to see details

Tender Details

Purchase of Sound System used for LGU Activities / Program

Republic of the Philippines

Province of Bohol

Municipality of Getafe



Bids and Awards Committee

Poblacion, Getafe, Bohol

Telephone No. (038) 514-9048





REQUEST FOR QUOTATION

RFQ NO.



1. The Municipality of Getafe, Bohol through its Bids and Awards Committee (BAC), will undertake Small Value Procurement under the Negotiated Procurement as alternative mode of procurement for the -œPurchase of Sound System Used for LGU Activities . in accordance with Section 53.9 of the Revised Implementing Rules and Regulations of Republic Act No. 9184. The details of the project/activity are the following:



Name of Project: Purchase of Sound System used for LGU Activities

Location: Municipality of Getafe

Specification/Brief Description: Purchase of Sound System used for LGU Activities/Program.

Approved Budget for the Contract (ABC): P 101, 000.00 ________

Source of Fund: Gen.Fund



2. The BAC will directly negotiate a contract and draw up a list of at least three (3) price quotations for readily available goods from bona fide suppliers of known qualifications.



3. Terms and Conditions:



a. The supplier must be engaged in the business continuously for the past 3 years or more and has successfully undertaken similar project in at least 3 agencies/companies.



b. Site Inspection



The Supplier, at his/her discretion, shall conduct actual site inspection of the project and to be supported by a certification from the Municipal Engineer or his authorized representative. The Supplier shall notify the BAC Secretariat one (1) day in advance of the said site inspection.



c. Submission of Requirements



(1) Submission of proposals consist of Financial Quotation Forms and minimum documentary requirements prescribed in Section 3(c)(2) in a sealed envelope duly marked -œPurchase of Sound System used for LGU Activities/Program . - will be received by the BAC Secretariat on or before April 3, 2018, 9:00 A.M. at the Municipal Treasurer-s Office, 2/F Municipal Building, Poblacion, Getafe, Bohol.



(2) The Contractor shall submit the following requirements:



(a) Completely filled out Financial Quotation Form/s. The bid proposal should not exceed the Approved Budget for the Contract (ABC). Prices shall be quoted in Philippine Peso.



(b) Minimum Requirements:



i. Valid and current Philgeps Registration



ii. Valid and current registration issued by the Bureau of Internal Revenue;



iii. Valid and Current Mayor-s permit issued by the city or municipality where the principal place of business of prospective bidder is located.



iv. DTI or SEC Registration



(3) Award



Bidders may submit quotation for one lot or combination of lots, provided the bid proposal does not exceed the ABC established for each lot. Each lot will be awarded separately. The supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after evaluation by the BAC.



(4) Delivery



(a) Delivery of Goods shall be made within five (5) calendar days from date of receipt of Purchase Order.



(b) Deliverables shall be delivered to the Municipality of GETAFE hereto defined as Project Site, costs to the account of supplier.



(c) Upon delivery of the Goods to the Project Site, the Supplier shall notify the Purchaser and present the following documents to the Purchaser:



i. Original and 4 copies of the Supplier-s Invoice showing the Goods description, quantity, unit price, and total price.



ii. Original and 4 copies of Delivery Receipts



iii. Original Statement of Accounts



iv. Approved Purchaser Order



v. Warranty Certificate



For the purpose of these conditions, the municipality-s representative at the Project Site is Mr. Arnuldo S. Lugod, the Municipal Engineer.



(5) Evaluation of Quotations



Quotations shall be compared and evaluated on the basis of complete submission of requirements in accordance with Section 3(c)(2) and the Financial Bid, which should not exceed the Approved Budget for the Contract (ABC).



(6) Instructions



(a) Supplier shall be responsible for the source(s) of its Goods and shall make the deliveries in accordance with the schedule, and specifications of the award or Purchase Order. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to the supplier.



(b) Supplier shall pick-up the purchase order issued in its favor within three (3) calendar days from date of receipt of notice to that effect. A telephone call or fax transmission shall constitute an official notice to the Supplier. Thereafter, if the purchase order remains unclaimed, the purchase order shall be cancelled. To avoid delay in the delivery of the requesting agency-s requirements, all defaulting suppliers shall be precluded from proposing or submitting substitute quotation(s) or item(s).



(c) Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in the Purchase Order shall be disqualified from participating in the municipality-s future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its IRR against the supplier.



(d) Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to liquidated damages for delayed deliveries.



(e) All duties, excise, and other taxes, and revenue charges shall be paid by the supplier.



(f) As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers of the imported equipment purchased shall be submitted by the supplier to the municipality.



(g) All transactions are subject to withholding of credible Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of Internal Revenue.



(7) Liquidated Damages



A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods/Services shall be charged as liquidated damages for every day of delay of the delivery of the purchased Goods.



(8) Payment



One hundred percent (100%) of the Contract Price shall be paid to the Supplier within fifteen (15) working days from full delivery and after acceptance of the Goods at Project Site and submission of the documents provided under Section 4.Delivery.



4. The Municipality of Getafe reserves the right to accept or reject any quotation, and to annul the bidding process and reject all quotations at any time prior to Contract award, without thereby incurring any liability to the affected bidder or bidders and to waive any minor defects or infirmities therein and to accept such quotation as may be considered advantageous to the government.



For further information, you may contact Mr. Victor A. AA+/-os, Head, BAC Secretariat or the undersigned at Telephone Nos. (038) 514-9019 or (038) 514-9006.



Very truly yours,





THERESA P.M. CAMACHO

BAC Chairman

038-5149006





ACKNOWLEDGEMENT RECIEPT





1.



2.



3.



4.







IRENEO T. APARRA

Procurement Officer





Republic of the Philippines

Province of Bohol

Municipality of Getafe



PURCHASE REQUEST

LGU-Getafe

Agency/Procuring Entity



Department: Engineering P. R. No. ____________ Date:

Section: S. A. No. ____________ Date:

ALOBS No. ____________ Date:



Qty. Unit Item Description Stock No. Estimated Estimated

of Issue Unit Cost Cost

1 Unit High Power Home Audio System w/ DVD

CD, DVD, USB1, FM, Audio in 1, TV, Bluetooth, Analog

Audio input, Analog Audio Input, Analog Audio 1

HDMI Out 1 Composite Video Output 1, USB Port 1

Speaker Output Front 2, Microphone Input 6/

Guitar availablew for one port Mic 2/ Guitar)

Music Equalizer, Football Mode, Vidio EQ, Fiesta Mode,

Bass Boost Function DSEE Sound Enhancement

Party Chain wired Clear Audio, Dolby Digital, S-Force Front

Surround, Flanger, Isolator, Pan, Wah, Sampler, Speaker light, O.K. As to budget:

Party light, Vocal Fader, Key Control, Scoring, Mic Volume

Echo, Sleep Timer, USB Rec, Power Standby MFC One-Touch ELVIRA L. EGO-OGAN

Pairring, LDAC, AAC, A2DP (Sink)AVRCP, SPP, Municipal Budget Officer

Compatible Smartphones Apps, Band, RDS,

External Antena, Tuning Range (FM) preset channel O.K. As to annual procurement plan:

Tray lock, Child Lock, CD, CDR, CDRW, DVD, DVD+R, DVD-R, DVD+R DL

DVD+RW, DVD-RW (VIDEO), VCD, MP3, xVID, MP#G4*Simple Profile, IRENEO T. APARRA

Tweeter 2.5 CMx1, MID-Range 15cmx1, Woofer 38CMx1, Sound Procurement Officer

Pressure Horn ( Back Loaded Horn ) Main Unit Dimension (WxHxDCM)

(Approx.) 51.0x77.3x49.1 Weight (Kg.) ( Approx.)6.2

1 Unit LCD Projector with tripod Screen ( 4000 Lumens )











Purpose: Purchase of Sound System used for LGU Activies / Activities.



Requested by: Cash Availability: Approved:



Signature:

Printed Name: CASEY SHAUN M. CAMACHO EDUARDO G. SOCIAS JR. CASEY SHAUN M. CAMACHO

Designation: Municipal Engineer Municipal Treasurer Municipal Mayor





Line Items

Item No.Product/Service NameDescriptionQuantityUOMBudget (PHP)

1General MerchandisePurchase of Sound System used for LGU Activities / Program1Lot101, 000.00

Closing Date : 2018-04-03

Documents

 Tender Notice