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Public Records Request Management System Tender in USA - 145648526

The CMO - CITY CLERK has issued a Tender notice for the procurement of a Public Records Request Management System in the USA. This Tender notice was published on 22 Jul 2026 and is scheduled to close on 12 Aug 2026, with an estimated Tender value of Refer Document. Interested bidders can access detailed Tender information, eligibility criteria, and complete bidding documents by referencing TOT Ref No. 145648526, while the tender notice number is 2026-RFP-049 and Registering on the platform.

Procurement Summary

Country: USA

Summary: Public Records Request Management System

Deadline: 12 Aug 2026

Posting Date: 22 Jul 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 145648526

Document Ref. No.: 2026-RFP-049

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

The What Agency is this for? (“Select the appropriate Agency abbreviation/acronym.”) is requesting proposals from qualified firms (“Proposers”) for Project Title (“Services”) to establish a Agreement Name (\"Agreement\") for a term of one year.To serve and promote the welfare of its residents, the Select the appropriate Agency abbreviation/acronym. intends to procure the Services, as described below:Insert background information regarding need for services requestedThe City is seeking a solution provider with the expertise, resources, and technology necessary to implement an integrated, configurable, automated, and user-friendly Public Records Request Management System that includes the following core components:Public Records Request Intake and Workflow ManagementRecords Collection, Review, and RedactionElectronic Communications DiscoveryReporting, Analytics, and Public Transparency ToolsIntegration with Existing City SystemsThe selected vendor shall work collaboratively with City staff to ensure a seamless implementation and transition from the Citys existing Public Records Request Management System. The City anticipates that implementation will include the migration of ongoing requests, closed requests, request data, configurations, and other relevant system information necessary to maintain continuity of operations and preserve historical data. Vendors shall describe their proposed migration methodology, implementation approach, and any assumptions, dependencies, or City resources required to successfully complete the transition while minimizing disruption to ongoing Public Records Act operations.

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