PTAG Intent to Sole Source - Conference Services Tender, USA - 123401304

Procurement Summary

Country: USA

Summary: PTAG Intent to Sole Source - Conference Services

Deadline: 01 Aug 2025

Other Information

Notice Type: Tender

TOT Ref.No.: 123401304

Document Ref. No.: ACQ-26-0013

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

Description

PTAG Part 6.1.1 Synopsis - Intent to Sole Source

For this procurement, the USPTO is exempt from the Competition in Contracting Act (CICA) as the subject requirement is being procured using the Alternative Competition Method in accordance with the Patent and Trademark Office Acquisition Guidelines (PTAG) and the Patent and Trademark Office Efficiency Act 35 U.S.C. 2(b)(4)(A). The full text is located here: https://federalregister.gov/a/2013-24316

The United States Patent and Trademark Office (USPTO), Office of Administrative Services (OAS), has a requirement for comprehensive full-time main campus Conference scheduling support and Conference administrative services to include: technical support, audio and video production support (A/V) as well as to l provide support & services for USPTO conference services manager approved events to include live production support of in-person, full virtual, and hybrid event support.

We have identified our current provider Sodexo Live! Conference Services, 915 Meeting Street, North Bethesda, MD 20852; UEI: YHxCBK5LWS6, as the sole contractor who can supply the multiple required services because this firm is uniquely positioned to meet the comprehensive nature of this Conference services requirement which also involves the customized software platforms and A/V support required.

Specifically, Sodexo is currently supporting phone lines and email correspondence with inquiries, reserving conference spaces not managed by the internal USPTO conference team, booking events, planning logistics, and event execution. They provide a one stop type service & support experience, assisting the clients from inception to completion of events with logistics such as ensuring proper paperwork is thoroughly completed before events take place, planning, equipment and/or furnishing needs, coordination with the building lessor for overtime heating and air and janitorial, room layouts, and in coordination with the COR, occasi...
Active Contract Opportunity
Notice ID : ACQ-26-0013
Related Notice
Department/Ind. Agency : COMMERCE, DEPARTMENT OF
Sub-tier : US PATENT AND TRADEMARK OFFICE :
General Information
Contract Opportunity Type: Special Notice (Updated)
Updated Published Date: Jul 25, 2025 02:05 pm EDT
Original Published Date: Jul 25, 2025 10:03 am EDT
Updated Response Date: Aug 01, 2025 01:00 pm EDT
Original Response Date: Jul 25, 2025 01:00 pm EDT
Inactive Policy: 15 days after response date
Updated Inactive Date: Aug 16, 2025
Original Inactive Date: Aug 09, 2025
Initiative: None

Classification
Original Set Aside:

Product Service Code:
NAICS Code: 561210 - Facilities Support Services

Place of Performance: Alexandria, VA 22314 USA

Documents

 Tender Notice

ACQ-26-0013_PTAG-Intent-to-Sole-Source-_Conference.pdf