Provision of Supplying John Deere Spare Parts Tender, Lebanon - 84377539

Procurement Summary

Country : Lebanon

Summary : Provision of Supplying John Deere Spare Parts

Deadline : 19 Jun 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 84377539

Document Ref. No. : RFQ-BT-23-05-John Deere Spare parts -Rev 00

Financier : Self Financed

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Quotation are invited for Provision of Supplying John Deere Spare Parts

Introduction
1. Background
The American University of Beirut (hereinafter referred to as “AUB”) (http://www.aub.edu.lb ) is an educational not-forprofit corporation established under the laws of the State of New York, U.S.A., including a Campus and a Medical Center, in
Beirut, Lebanon, and an office in the U.S.A., in New York (NY), U.S.A.
AUB serves over 12000+ users. It consists of more than 4, 500 faculty and staff and has an enrollment of approximately 9, 102
students, more than 1, 200 of whom reside on Campus.
Additionally, AUB-s medical center (AUBMC) is currently attesting to its superior standards in patient-centered care, nursing,
and pathology/laboratory services. With a highly skilled and trained team of over 2, 300 members and over 300, 000 patient
visits throughout the past year, AUBMC is committed to improving the delivery of health care in Lebanon and the region.
Scope of Work
2. Scope
AUB is requesting offers from qualified suppliers for the provision of supplying John Deere Spare parts.
Please refer to Appendix A for more details
Requirements Process
3. Participation to RFQ
Suppliers willing to submit their offers should confirm by sending an Intent to Respond through an email to Mr. Bassel Tfaily
(Email bt14@aub.edu.lb ) within 2 business days of receiving the RFQ.
4. Evaluation Criteria
The following elements will be the primary considerations in evaluating submitted proposals and selecting the qualified
vendor:
FINANCIAL EVALUATION
1 Financial Proposal
2 Technical Evaluation
5. Apology
In case the requested services are not available, or you do not want to participate in this bid, you are kindly requested to
respond by submitting a written apology to pca-rfq@aub.edu.lb indicating the reason and the bid reference number.
American University of Beirut
PO Box 11-0236, Riad El Solh, Beirut 1107 2020, Lebanon
T +961 1 35 00 00 - Ext 2200 | purchase@aub.edu.lb
aub.edu.lb/office
6. RFQ Schedule
Milestone Date/Time
RFQ issuing date 12/06/2023
Deadline for receiving offers 19/06/2023
7. Proposal submission
i. Financial proposals should include a reference number. Documents need to be signed by an authorized representative of
the supplier, each page must be initialed and the final page must be signed and dated.
ii. A soft copy of the proposed offer INCLUDING PRICES and another ExCLUDING PRICES with all proposal documents
including catalogues (Formatted in MS Word, Excel) should be presented on a CD accompanying the submission.
iii. Any submitted proposal that does not include a complete soft copy as indicated above will be subject to possible
disqualification.
iv. Proposals may be submitted by hand, mail or by means of e-mail attachments in MS Word or Excel format, to
bidadmin@aub.edu.lb prior to the closing date (Please refer to Section 3.5 for submission address). However the
confidentiality of electronic submissions through emails cannot be guaranteed by the University unless encrypted.
v. Bids must be submitted in sealed envelopes on which the bid reference number and bidder's name shall be shown clearly.
The envelope should be sealed with the stamp of the bidder on the back or where appropriate.
8. Inquiries
All inquiries related to this bid shall be addressed to Bassel Tfaily Email: bt14@aub.edu.lb
9. Submission Address
Due to the spread of the COVID pandemic please note that the offers must be submitted by email to pca-rfq@aub.edu.lb
only, however the confidentiality of electronic submissions through emails cannot be guaranteed by the University.
10. Confidentiality
All information included in this RFQ are confidential and only for the recipient knowledge. No information included in this
document or in discussions connected to it may be disclosed to any other party. AUB may require bidders to execute a NonDisclosure Agreement before being provided with some or all of the information included in the tenders.
11. Insufficient Data
It is the responsibility of the person submitting the proposal to ensure the completeness of the information submitted.
Failure to do so may result in the elimination of the proposal from consideration.
12. RFQ Award & Execution
AUB reserves the right to cancel the RFQ without giving the reasons, at any stage prior to the execution of the contract
whether before or after the selection of the successful Supplier. AUB reserves the right to reject any proposal without giving
the reasons for such rejection. Unless otherwise stipulated, the RFQ and proposal of the selected bidder will become part of
any contract initiated by AUB. The contract form will be provided by AUB upon selection of the successful bidder. AUB will
not incur any liability to any bidder as a result of using its rights hereunder or any other right provided for by law.
American University of Beirut
PO Box 11-0236, Riad El Solh, Beirut 1107 2020, Lebanon
T +961 1 35 00 00 - Ext 2200 | purchase@aub.edu.lb
aub.edu.lb/office
13. Validity
Proposals submitted shall be valid for one year from the date of submission. Proposals will be treated as final and binding
offers and may not be amended or withdrawn without the written permission of the University.
14. Proposal Ownership
All materials submitted in response to this RFQ shall become the property of AUB. Selection or rejection of a proposal does
not affect such right.
15. Costs
The University will not be liable for any costs incurred by Suppliers prior to issuance of or entering into a contract. Costs
associated with developing the proposal, preparing for oral presentations, and any other expenses incurred by the Suppliers
in responding to this RFQ are entirely the responsibility of the Supplier, and shall not be reimbursed in any manner by AUB.
16. Payment
As per AUB-s payment terms after delivery and after installation (if required) provided acceptance of the end user.
17. Disclosure
Supplier represents and certifies that the offer has not been knowingly disclosed directly or indirectly to any competitor or
AUB staff or other Supplier before the opening of proposals by AUB. Supplier represents and certifies that the financial terms
have been established independently without consultation, communication, or agreement for the purpose of restricting
competition or any matter relating to such prices with any competitor or other Supplier. Supplier represents and certifies
that no attempt has been made to induce any other company or person to submit or not to submit a proposal in response
to this RFQ for the purpose of restricting competition.
18. Governing Laws
The laws of Lebanon shall govern the validity, interpretation, construction, performance, and implementation of this RFQ.
Any dispute arising out of this RFQ shall be exclusively settled by the courts of Beirut, Lebanon.
Hanan Itani Ramadan
Director of Procurement & Contracts Administration
cc: Bid Admin; Internal Audit
American University of Beirut
PO Box 11-0236, Riad El Solh, Beirut 1107 2020, Lebanon
T +961 1 35 00 00 - Ext 2200 | purchase@aub.edu.lb
aub.edu.lb/office
APPENDIx A
BILL OF QUANTITY, COMPLIANCE AND PRICE FORM
PLEASE USE THIS FORM AND INCLUDE IT IN YOUR OFFER WITH A SOFT COPY ON A CD OR DVD.
FOR THE USE OF LOCAL SUPPLIERS ONLY (LEBANESE SUPPLIERS)
Important Notes:
- Make sure to fill Appendices A, B, and C in word format and send them along with your offer to pca-rfq@aub.edu.lb only.
- Payment terms are as per AUB-s payment terms after the delivery and installation (if needed) of goods and services.
item Description Unit Qty Unit Rate Total
Price
Delivery
Date
1
AR69444: HY-Gard - OIL, HYD/TRANS
(JDM J20C) Gallon 2
2 RE60270: Seal Each 2
3 RE61249: Grease Each 2
4 P59130: Plow share Each 3
5 B27317:Housing Each 2
6 A14629: seal Each 8
7 N242189, Replaces Part: A41490 Spring Each 6
8 N242551:Scraper Each 6
9 AN240886:Replaces Part AN240862 Arm Each 6
10 AK3997B:Bearing Each 8
11 32184:Snap ring Each 2
12 B27319:Spool Each 2
American University of Beirut
PO Box 11-0236, Riad El Solh, Beirut 1107 2020, Lebanon
T +961 1 35 00 00 - Ext 2200 | purchase@aub.edu.lb
aub.edu.lb/office
13 AE21481:Needle Each 2
14 AN162555:Intermittent gear Each 1
15 DC38468:Frame Each 2
16 RE67037:Water pump Each 1
17 RE500737:Water pump Each 1
18 RE42480: Replaces Part RE42480 Bracket Each 1
19 RE501713:Starter Motor Kit Each 2
20 R105149:Cap screw Each 4
21 RE63197: Solenoid Each 2
22 RE243206: Replaces Part RE45631 Center
Link - CENTER LINK, ASSEMBLY Each 1
23 RE62658:Pump kit Each 2
24 RE66695: Clutch, Dual, Assembly Each 1
25 RE504836: Oil Filter - OIL FILTER Each 6
26 AL166183: Hydraulic quick coupler socket Each 2
Please advise if you accept Bank transfers or checks in LBP and USD currencies
Payment Yes / NO
Fresh Dollar Payment US Dollar
Payment via Bank transfers or checks
US dollar
Lebanese Pounds
American University of Beirut
PO Box 11-0236, Riad El Solh, Beirut 1107 2020, Lebanon
T +961 1 35 00 00 - Ext 2200 | purchase@aub.edu.lb
aub.edu.lb/office
FOR THE USE OF FOREIGN SUPPLIERS ONLY (NON-LEBANESE SUPPLIERS)
Offers have to include the below information:
- HS code for each item and Country of origin
- Approximate Dimensions and Weight
- For perishable orders, the word “Perishable” shall be mentioned with the needed temperature for shipping and clearing. (for
perishable orders, shipping address will be communicated later)
Shipping Address:
RADIANT GLOBAL LOGISTICS INC
514 KAISER DR
FOLCROFT, PA 19032-2108
United States
Phone number: (610) 586.5050
Billing Address:
American University of Beirut
Procurement and Contracts Administration
Beirut, 110236
Lebanon
Phone number: (961)3500000 ext 2203
Important Notes:
- Make sure to fill Appendices B and C in word format and send them along your offer to pca-rfq@aub.edu.lb only.
- Please refrain from filling Appendix A as this rela

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