Provision of School Suppplies for all Public Tender - 21962810

Procurement Summary

Country: Philippines

Summary: Provision of School Suppplies for all Public Elementary Pupils in Lemery District (Lemery Residents only)

Deadline: 05 Apr 2018

Posting Date: 29 Mar 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 21962810

Document Ref. No.: B-2018-021

Competition: ICB

Financier: Self Financed

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

39162000 - Educational equipment

Purchaser's Detail

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Tender Details

Provision of School Suppplies for all Public Elementary Pupils in Lemery District (Lemery Residents only)
Republic of the Philippines
Province of Batangas
MUNICIPALITY OF LEMERY
INVITATION TO BID FOR THE Provision of School Supplies for all Public Elementary Pupils in Lemery District (Lemery Residents only)
1. The MUNICIPALITY OF LEMERY, through the ANNUAL BUDGET CY 2018 - OFFICE OF THE MAYOR/ LCPC- MOOE intends to apply the sum of Seven Million Nine Hundred Twelve Thousand One Hundred Twenty Eight Pesos Only (Php 7, 912, 128.00) being the Approved Budget for the Contract (ABC) to payments under the contract for Provision of School Supplies for all Public Elementary Pupils in Lemery District (Lemery Residents Only) Bids received in excess of the ABC shall be automatically rejected at bid opening.
2. The MUNICIPALITY OF LEMERY now invites bids for Educational materials and supplies Delivery of the Goods is required 30 days. Bidders should have completed, within two years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary -œpass/fail- criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the -œGovernment Procurement Reform Act-.
(i) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.
4. Interested bidders may obtain further information from MUNICIPALITY OF LEMERY and inspect the Bidding Documents at the address given below during 8:00 am-5:00 pm.
A complete set of Bidding Documents may be purchased by interested Bidders on March 29, 2018 to April 18, 2018 from the address below and upon payment of a nonrefundable fee for the Bidding Documents in the amount of 10, 000.00
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the nonrefundable fee for the Bidding Documents not later than the submission of their bids.
The MUNICIPALITY OF LEMERY will hold a Pre-Bid Conference on April 2, 2018 at 1:00 pm.
Bids must be delivered to the address below on or before April 18, 2018 at 9:00 am. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.
Bid opening shall be on April 18, 2018, 9:30 am at Municipal Conference Hall. Bids will be opened in the presence of the Bidders- representatives who choose to attend at the address below. Late bids shall not be accepted.
5. The MUNICIPALITY OF LEMERY reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.
6. For further information, please refer to:
Engr. Sofia Masongsong
BAC Chairman
Ilustre Ave. Lemery, Batangas
_________________________________
ENGR. SOFIA MASONGSONG
BAC Chairperson
Section III. Bid Data Sheet
Notes on the Bid Data Sheet
Section III is intended to assist the Procuring Entity in providing the specific information in relation to corresponding clauses in the ITB included in Section II, and has to be prepared for each specific procurement.
The Procuring Entity should specify in the BDS information and requirements specific to the circumstances of the Procuring Entity, the processing of the procurement, the applicable rules regarding bid price and currency, and the bid evaluation criteria that will apply to the bids. In preparing Section III, the following aspects should be checked:
(a) Information that specifies and complements provisions of Section II must be incorporated.
(b) Amendments and/or supplements, if any, to provisions of Section II as necessitated by the circumstances of the specific procurement, must also be incorporated.
Bid Data Sheet
ITB Clause
1.1 The Procuring Entity is MUNICIPALITY OF LEMERY
1.2 The lot(s) and reference is/are: Educational supplies
2
The Funding Source is:
The Government of the Philippines (GOP) through Annual Budget 2018 - Office of the Mayor/ LCPC in the amount of Seven Million Nine Hundred Twelve Thousand One Hundred Twenty Eight Pesos Only (Php 7, 912, 128.00)
The name of the Project is Provision of School Supplies for all Public Elementary Pupils in Lemery District (Lemery Residents Only)
3.1 No further instructions.
5.1 No further instructions.
5.2 None of the circumstances mentioned in the ITB Clause exists in this Project. Foreign bidders, except those falling under ITB Clause 5.2 (b) not participate in this Project
5.4 The Bidder must have completed, within the period specified in the Invitation to Bid and ITB Clause Error! Reference source not found., a single contract that is similar to this Project, equivalent to at least twenty-five percent (25%) of the ABC.
For this purpose, similar contracts shall refer to Provision of School Supplies for all Public Elementary Pupils in Lemery District (Lemery Residents Only)
7 No further instructions.
8.1 Subcontracting is not allowed
8.2 Not applicable
9.1 The Procuring Entity will not hold a pre-bid conference for this Project.
10.1 The Procuring Entity-s address is:
Brgy. District III, Ilustre Ave. Lemery, Batangas
Engr. Sofia Masongsong
043-740-0957
12.1 (a) No further instructions.
12.1(a)(i) No other acceptable proof of registration is recognized
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The statement of all ongoing and completed government and private contracts shall include all such contracts within two years prior to the deadline for the submission and receipt of bids.
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No additional requirements.
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No further instructions.
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The ABC is Seven Million Nine Hundred Twelve Thousand One Hundred Twenty Eight Pesos Only (Php 7, 912, 128.00). Any bid with a financial component exceeding this amount shall not be accepted.
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No incidental services are required.
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No incidental services are required.
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The Bid prices for Goods supplied from outside of the Philippines shall be quoted in Philippine Pesos.
16.3 Payment shall be made in Philippine Peso.
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Bids will be valid until August 16, 2018 (120 days)
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The bid security shall be in the following amount:
1. The amount of 158, 242.56 [2% of ABC], if bid security is in cash, cashier-s/manager-s check, bank draft/guarantee or irrevocable letter of credit;
2. The amount of 395, 606.40 [5% of ABC] if bid security is in Surety Bond; or
3. Any combination of the foregoing proportionate to the share of form with respect to total amount of security.
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The bid security shall be valid until August 16, 2018 (120 days)
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Each Bidder shall submit one (1) original and three (3) copies of the first and second components of its bid.
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The address for submission of bids is at the Office of the BAC Chairman, Ilustre Ave., Lemery, Batangas
The deadline for submission of bids is April 18, 2018 at 9:00 am
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The place of bid opening is at the MUNICIPAL CONFERENCE ROOM
The date and time of bid opening is April 18, 2018 at 9:30 am
24.2 No further instructions.
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No further instructions.
Section V. Special Conditions of Contract
Notes on the Special Conditions of Contract
Similar to the BDS, the clauses in this Section are intended to assist the Procuring Entity in providing contract-specific information in relation to corresponding clauses in the GCC.
The provisions of this Section complement the GCC, specifying contractual requirements linked to the special circumstances of the Procuring Entity, the Procuring Entity-s country, the sector, and the Goods purchased. In preparing this Section, the following aspects should be checked:
(a) Information that complements provisions of Section IV must be incorporated.
(b) Amendments and/or supplements to provisions of Section IV, as necessitated by the circumstances of the specific purchase, must also be incorporated.
However, no special condition which defeats or negates the general intent and purpose of the provisions of Section IV should be incorporated herein.
Special Conditions of Contract
GCC Clause
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The Procuring Entity is MUNICIPALITY OF LEMERY
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The Supplier is ____________________________
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The Funding Source is:
The Government of the Philippines (GOP) through Annual Budget 2018 - Office of the Mayor/ LCPC in the amount of Seven Million Nine Hundred Twelve Thousand One Hundred Twenty Eight Pesos Only (Php 7, 912, 128.00)
Error! Reference source not found.
The Project Site is MUNICIPALITY OF LEMERY
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The Procuring Entity-s address for Notices is: Brgy. District III, Ilustre Avenue, Lemery, Batangas
The Supplier-s address for Notices is: Office of the BAC Chairman, Ilustre Ave., Lemery, Batangas
Error! Reference source not found.
Delivery and Documents -
For purposes of the Contract, -œEXW, - -œFOB, - -œFCA, - -œCIF, - -œCIP, - -œDDP- and other trade terms used to describe the obligations of the parties shall have the meanings assigned to them by the current edition of INCOTERMS published by the International Chamber of Commerce, Paris. The Delivery terms of this Contract shall be as follows:
The delivery terms applicable to this Contract are delivered at the Municipality of Lemery, Batangas. Risk and title will pass from the Supplier to the Procuring Entity upon receipt and final acceptance of the Goods at their final destination.-
Delivery of the Goods shall be made by the Supplier in accordance with the terms specified in
Section VI. Schedule of Requirements. The details of shipping and/or other documents to be furnished by the Supplier are as follows:
For Goods supplied from within the Philippines:
Upon delivery of the Goods to the Project Site, the Supplier shall notify the Procuring Entity and present the following documents to the Procuring Entity:
(i) Original and four copies of the Supplier-s invoice showing Goods- description, quantity, unit price, and total amount;
(ii) Original and four copies delivery receipt/note, railway receipt, or truck receipt;
(iii) Original Supplier-s factory inspection report;
(iv) Original and four copies of the Manufacturer-s and/or Supplier-s warranty certificate;
(v) Original and four copies of the certificate of origin (for imported Goods);
(vi) Delivery receipt detailing number and description of items received signed by the authorized receiving personnel;
(vii) Certificate of Acceptance/Inspection Report signed by the Procuring Entity-s representative at the Project Site; and
(viii) Four copies of the Invoice Receipt for Property signed by the Procuring Entity-s representative at the Project Site.
For purposes of this Clause the Procuring Entity-s Representative at the Project Site is Engr. Sofia Masongsong
Incidental Services -
The Supplier is required to provide all of the following services, including additional services, if any, specified in
Section VI. Schedule of Requirements:
(a) performance or supervision of on-site assembly and/or start up of the supplied Goods;
(b) furnishing of tools required for assembly and/or maintenance of the supplied Goods;
(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied Goods;
(d) performance or supervision or maintenance and/or repair of the supplied Goods, for a period of time agreed by the parties, provided that this service shall not relieve the Supplier of any warranty obligations under this Contract; and
(e) training of the Procuring Entity-s personnel, at the Supplier-s plant and/or on-site, in assembly, start-up, operation, maintenance, and/or repair of the supplied Goods.
The Contract price for the Goods shall include the prices charged by the Supplier for incidental services and shall not exceed the prevailing rates charged to other parties by the Supplier for similar services.
Spare Parts -
The Supplier is required to provide all of the following materials, notifications, and information pertaining to spare parts manufactured or distributed by the Supplier:
Select appropriate requirements and delete the rest.
(a) such spare parts as the Procuring Entity may elect to purchase from the Supplier, provided that this election shall not relieve the Supplier of any warranty obligations under this Contract; and
(b) in the event of termination of production of the spare parts:
i. advance notification to the Procuring Entity of the pending termination, in sufficient time to permit the Procuring Entity to procure needed requirements; and
ii. following such termination, furnishing at no cost to the Procuring Entity, the blueprints, drawings, and specifications of the spare parts, if requested.
The spare parts required are listed in
Section VI. Schedule of Requirements and the cost thereof are included in the Contract Price
The Supplier shall carry sufficient inventories to assure ex-stock supply of consumable spares for the Goods for a period of [insert here the time period specified. If not used insert time period of three times the warranty period].
Other spare parts and components shall be supplied as promptly as possible, but in any case within [insert appropriate time period] months of placing the order.
Packaging -
The Supplier shall provide such packaging of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in this Contract. The packaging shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage. Packaging case size and weights shall take into consideration, where appropriate, the remoteness of the GOODS- final destination and the absence of heavy handling facilities at all points in transit.
The packaging, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract, including additional requirements, if any, specified below, and in any subsequent instructions ordered by the Procuring Entity.
The outer packaging must be clearly marked on at least four (4) sides as follows:
Name of the Procuring Entity
Name of the Supplier
Contract Description
Final Destination
Gross weight
Any special lifting instructions
Any special handling instructions
Any relevant HAZCHEM classifications
A packaging list identifying the contents and quantities of the package is to be placed on an accessible point of the outer packaging if practical. If not practical the packaging list is to be placed inside the outer packaging but outside the secondary packaging.
Insurance -
The Goods supplied under this Contract shall be fully insured by the Supplier in a freely convertible currency against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery. The Goods remain at the risk and title of the Supplier until their final acceptance by the Procuring Entity.
Transportation -
Where the Supplier is required under Contract to deliver the Goods CIF, CIP or DDP, transport of the Goods to the port of destination or such other named place of destination in the Philippines, as shall be specified in this Contract, shall be arranged and paid for by the Supplier, and the cost thereof shall be included in the Contract Price.
Where the Supplier is required under this Contract to transport the Goods to a specified place of destination within the Philippines, defined as the Project Site, transport to such place of destination in the Philippines, including insurance and storage, as shall be specified in this Contract, shall be arranged by the Supplier, and related costs shall be included in the Contract Price.
Where the Supplier is required under Contract to deliver the Goods CIF, CIP or DDP, Goods are to be transported on carriers of Philippine registry. In the event that no carrier of Philippine registry is available, Goods may be shipped by a carrier which is not of Philippine registry provided that the Supplier obtains and presents to the Procuring Entity certification to this effect from the nearest Philippine consulate to the port of dispatch. In the event that carriers of Philippine registry are available but their schedule delays the Supplier in its performance of this Contract the period from when the Goods were first ready for shipment and the actual date of shipment the period of delay will be considered force majeure in accordance with GCC Clause Error! Reference source not found..
The Procuring Entity accepts no liability for the damage of Goods during transit other than those prescribed by INCOTERMS for DDP Deliveries. In the case of Goods supplied from within the Philippines or supplied by domestic Suppliers risk and title will not be deemed to have passed to the Procuring Entity until their receipt and final acceptance at the final destination.
Patent Rights -
The Supplier shall indemnify the Procuring Entity against all third party claims of infringement of patent, trademark, or industrial design rights arising from use of the Goods or any part thereof.
10.4 Not applicable
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No further instructions
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None
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Three (3) months after acceptance by the Procuring Entity of the delivered Goods or after the Goods are consumed, whichever is earlier.
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The period for correction of defects in the warranty period is 5 days
21.1 No additional provision
Section VI. Schedule of Requirements
The delivery schedule expressed as weeks/months stipulates hereafter a delivery date which is the date of delivery to the project site.
ITEM NO ITEM DESCRIPTION QTY TOTAL COST DELIVERED MONTHS/WEEKS
1 Bags for Kinder and Grade 1-3 6, 811 1, 634, 640.00
Size 11 x 14 x 4
Polyfine materials, with lining and double stitching, padded straps, zippered front pocket with personalized full color print, with ID tag holder on one side and water bottle holder on the other side
2 Bags for Kinder and Grade 1-3 5, 827 1, 468, 404.00
Size 11.5 x 15 x 5
Polyfine materials, with lining and double stitching, padded straps, zippered front pocket with personalized full color print, with ID tag holder on one side and water bottle holder on the other side
3 Writing Notebook 26, 905 548, 862.00
Personalized, claycoated, #0.80 cover, full color front and back, 80 leaves inside pages, gsm # 0.50, staple finish
4 Composition Notebook 70, 850 1, 445, 340.00
Personalized, claycoated, #0.80 cover, full color front and back, 80 leaves inside pages, gsm # 0.50, staple finish
5 Raincoats for Kinder to Grade 1-3 & SPED 6, 849 904, 068.00
Personalized plastic raincoats, PVC plastic, color blue, environmental friendly, silk screen process, lemery logo print front and black plastic button strap
6 Pencils 6698 64, 300.80
7 Ballpen 18, 578 267, 523.20
8 Crayons 8s- 6811 204, 330.00
9 Crayons 16s- 5827 349, 620.00
10 Watercolors 12, 638 758, 280.00
11 Pad paper 6954 125, 172.00
12 Intermediate Paper 3933 141, 588.00
Section VII. Technical Specifications
Notes for Preparing the Technical Specifications
A set of precise and clear specifications is a prerequisite for Bidders to respond realistically and competitively to the requirements of the Procuring Entity without qualifying their bids. In the context of Competitive Bidding, the specifications (e.g. production/delivery schedule, manpower requirements, and after-sales service/parts) must be prepared to permit the widest possible competition and, at the same time, present a clear statement of the required standards of workmanship, materials, and performance of the goods and services to be procured.. Only if this is done will the objectives of transparency, equity, efficiency, fairness and economy in procurement be realized, responsiveness of bids be ensured, and the subsequent task of bid evaluation and post-qualification facilitated. The specifications should require that all items, materials and accessories to be included or incorporated in the goods be new, unused, and of the most recent or current models, and that they include or incorporate all recent improvements in design and materials unless otherwise provided in the Contract.
Samples of specifications from previous similar procurements are useful in this respect. The use of metric units is encouraged. Depending on the complexity of the goods and the repetitiveness of the type of procurement, it may be advantageous to standardize the General Technical Specifications and incorporate them in a separate subsection. The General Technical Specifications should cover all classes of workmanship, materials, and equipment commonly involved in manufacturing similar goods. Deletions or addenda should then adapt the General Technical Specifications to the particular procurement.
Care must be taken in drafting specifications to ensure that they are not restrictive. In the specification of standards for equipment, materials, and workmanship, recognized Philippine and international standards should be used as much as possible. Where other particular standards are used, whether national standards or other standards, the specifications should state that equipment, materials, and workmanship that meet other authoritative standards, and which ensure at least a substantially equal quality than the standards mentioned, will also be acceptable. The following clause may be inserted in the Special Conditions of Contract or the Technical Specifications.
Sample Clause: Equivalency of Standards and Codes
Wherever reference is made in the Technical Specifications to specific standards and codes to be met by the goods and materials to be furnished or tested, the provisions of the latest edition or revision of the relevant standards and codes shall apply, unless otherwise expressly stated in the Contract. Where such standards and codes are national or relate to a particular country or region, other authoritative standards that ensure substantial equivalence to the standards and codes specified will be acceptable.
Reference to brand name and catalogue number should be avoided as far as possible; where unavoidable they should always be followed by the words -œor at least equivalent.- References to brand names cannot be used when the Funding Source is the GOP.
Where appropriate, drawings, including site plans as required, may be furnished by the Procuring Entity with the Bidding Documents. Similarly, the Supplier may be requested to provide drawings or samples either with its Bid or for prior review by the Procuring Entity during contract execution.
Bidders are also required, as part of the technical specifications, to complete their statement of compliance demonstrating how the items comply with the specification.
Technical Specifications
Item Specification
Statement of Compliance
Bidders must state here either -œComply- or -œNot Comply- against each of the individual parameters of each Specification stating the corresponding performance parameter of the equipment offered. Statements of -œComply- or -œNot Comply- must be supported by evidence in a Bidders Bid and cross-referenced to that evidence. Evidence shall be in the form of manufacturer-s un-amended sales literature, unconditional statements of specification and compliance issued by the manufacturer, samples, independent test data etc., as appropriate. A statement that is not supported by evidence or is subsequently found to be contradicted by the evidence presented will render the Bid under evaluation liable for rejection. A statement either in the Bidders statement of compliance or the supporting evidence that is found to be false either during Bid evaluation, post-qualification or the execution of the Contract may be regarded as fraudulent and render the Bidder or supplier liable for prosecution subject to the provisions of ITB Clause Error! Reference source not found. and/or GCC Clause Error! Reference source not found..
1 Bags for Kinder and Grade 1-3
Size 11 x 14 x 4
Polyfine materials, with lining and double stitching, padded straps, zippered front pocket with personalized full color print, with ID tag holder on one side and water bottle holder on the other side
2 Bags for Kinder and Grade 1-3
Size 11.5 x 15 x 5
Polyfine materials, with lining and double stitching, padded straps, zippered front pocket with personalized full color print, with ID tag holder on one side and water bottle holder on the other side
3 Writing Notebook
Personalized, claycoated, #0.80 cover, full color front and back, 80 leaves inside pages, gsm # 0.50, staple finish
4 Composition Notebook
Personalized, claycoated, #0.80 cover, full color front and back, 80 leaves inside pages, gsm # 0.50, staple finish
5 Raincoats for Kinder to Grade 1-3 & SPED
Personalized plastic raincoats, PVC plastic, color blue, environmental friendly, silk screen process, lemery logo print front and black plastic button strap
6 Pencils
7 Ballpen
8 Crayons 8s-
9 Crayons 16s-
10 Watercolors
1 1 Pad paper
12 Intermediate Paper
Section VIII. Bidding Forms
Notes on the Bidding Forms
The Bidder shall complete and submit with its Bid the Bid Form and Price Schedules in accordance with ITB Clause Error! Reference source not found. with the requirements of the Bidding Documents and the format set out in this Section.
When requested in the BDS, the Bidder should provide the Bid Security, either in the form included hereafter or in another form acceptable to the Entity, pursuant to ITB Clause Error! Reference source not found..
The Contract Agreement Form, when it is finalized at the time of contract award, should incorporate any corrections or modifications to the accepted Bid resulting from price corrections. The Price Schedule and Schedule of Requirements deemed to form part of the contract should be modified accordingly.
The Performance Security Form and Bank Guarantee Form for Advance Payment should not be completed by the Bidders at the time of their Bid preparation. Only the successful Bidder will be required to provide performance security and bank guarantee for advance payment in accordance with one of the forms indicated herein or in another form acceptable to the Procuring Entity and pursuant to GCC Clause Error! Reference source not found. and its corresponding SCC provision.
The sworn affidavit must be completed by all Bidders in accordance with ITB Clause Error! Reference source not found. failure to do so and submit it with the bid shall result in the rejection of the bid and the Bidder-s disqualification.
TABLE OF CONTENTS
BID FORM 21
CONTRACT AGREEMENT FORM 25
OMNIBUS SWORN STATEMENT 26
BANK GUARANTEE FORM FOR ADVANCE PAYMENT ERROR! BOOKMARK NOT DEFINED.
Bid Form
Date:
Invitation to Bid No:
To: [name and address of Procuring Entity]
Gentlemen and/or Ladies:
Having examined the Bidding Documents including Bid Bulletin Numbers [insert numbers], the receipt of which is hereby duly acknowledged, we, the undersigned, offer to [supply/deliver/perform] [description of the Goods] in conformity with the said Bidding Documents for the sum of [total Bid amount in words and figures] or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Bid.
We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements.
If our Bid is accepted, we undertake to provide a performance security in the form, amounts, and within the times specified in the Bidding Documents.
We agree to abide by this Bid for the Bid Validity Period specified in BDS provision for ITB Clause Error! Reference source not found. and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid, and to contract execution if we are awarded the contract, are listed below:
Name and address of agent Amount and Currency Purpose of Commission or gratuity
(if none, state -œNone-)
Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof and your Notice of Award, shall be binding upon us.
We understand that you are not bound to accept the lowest or any Bid you may receive.
We certify/confirm that we comply with the eligibility requirements as per ITB Clause Error! Reference source not found. of the Bidding Documents.
Dated this ________________ day of ________________ 20______.
[signature] [in the capacity of]
Duly authorized to sign Bid for and on behalf of ____________________________
For Goods Offered From Abroad
Name of Bidder . Invitation to Bid Number __. Page of .
1 2 3 4 5 6 7 8 9
Item Description Country of origin Quantity Unit price CIF port of entry (specify port) or CIP named place
(specify border point or place of destination) Total CIF or CIP price per item
(col. 4 x 5) Unit Price Delivered Duty Unpaid (DDU) Unit price Delivered Duty Paid (DDP) Total Price delivered DDP
(col 4 x 8)
For Goods Offered From Within the Philippines
Name of Bidder . Invitation to Bid Number . Page of .
1 2 3 4 5 6 7 8 9 10
Item Description Country of origin Quantity Unit price EXW per item Cost of local labor, raw material, and component2 Total price EXW per item
(cols. 4 x 5) Unit prices per item final destination and unit price of other incidental services Sales and other taxes payable per item if Contract is awarded Total Price delivered Final Destination
(col 8 + 9) x 4
Contract Agreement Form
THIS AGREEMENT made the _____ day of __________ 20_____ between [name of PROCURING ENTITY] of the Philippines (hereinafter called -œthe Entity-) of the one part and [name of Supplier] of [city and country of Supplier] (hereinafter called -œthe Supplier-) of the other part:
WHEREAS the Entity invited Bids for certain goods and ancillary services, viz., [brief description of goods and services] and has accepted a Bid by the Supplier for the supply of those goods and services in the sum of [contract price in words and figures] (hereinafter called -œthe Contract Price-).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz.:
(a) the Bid Form and the Price Schedule submitted by the Bidder;
(b) the Schedule of Requirements;
(c) the Technical Specifications;
(d) the General Conditions of Contract;
(e) the Special Conditions of Contract; and
(f) the Entity-s Notification of Award.
3. In consideration of the payments to be made by the Entity to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Entity to provide the goods and services and to remedy defects therein in conformity in all respects with the provisions of the Contract
4. The Entity hereby covenants to pay the Supplier in consideration of the provision of the goods and services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the contract at the time and in the manner prescribed by the contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year first above written.
Signed, sealed, delivered by the (for the Entity)
Signed, sealed, delivered by the (for the Supplier).
Omnibus Sworn Statement
REPUBLIC OF THE PHILIPPINES )
CITY/MUNICIPALITY OF ______ ) S.S.
AFFIDAVIT
I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that:
1. Select one, delete the other:
If a sole proprietorship: I am the sole proprietor of [Name of Bidder] with office address at [address of Bidder];
If a partnership, corporation, cooperative, or joint venture: I am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder];
2. Select one, delete the other:
If a sole proprietorship: As the owner and sole proprietor of [Name of Bidder], I have full power and authority to do, execute and perform any and all acts necessary to represent it in the bidding for [Name of the Project] of the [Name of the Procuring Entity];
If a partnership, corporation, cooperative, or joint venture: I am granted full power and authority to do, execute and perform any and all acts necessary and/or to represent the [Name of Bidder] in the bidding as shown in the attached [state title of attached document showing proof of authorization (e.g., duly notarized Secretary-s Certificate issued by the corporation or the members of the joint venture)];
3. [Name of Bidder] is not -œblacklisted- or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board;
4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct;
5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted;
6. Select one, delete the rest:
If a sole proprietorship: I am not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree;
If a partnership or cooperative: None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree;
If a corporation or joint venture: None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree;
7. [Name of Bidder] complies with existing labor laws and standards; and
8. [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bidder:
a) Carefully examine all of the Bidding Documents;
b) Acknowledge all conditions, local or otherwise, affecting the implementation of the Contract;
c) Made an estimate of the facilities available and needed for the contract to be bid, if any; and
d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the [Name of the Project].
IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at ____________, Philippines.
_____________________________________
Bidder-s Representative/Authorized Signatory
[JURAT]
* This form will not apply for WB funded projects.
Pre-bid Conference
DateTimeVenue
02/04/20181:00 PMMunicipal Conference Hall Municipality of Lemery Lemery, Batangas
Closing Date : 2018-04-05

Documents

 Tender Notice