Provision of Event Facilitation and Accommodation Services Tender, Iraq - 50752557

Procurement Summary

Country : Iraq

Summary : Provision of Event Facilitation and Accommodation Services

Deadline : 21 Mar 2021

Other Information

Notice Type : Tender

TOT Ref.No.: 50752557

Document Ref. No. : RFQ-DAI-IGPA-BAG-21-007

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : DAI - DEVELOPMENT ALTERNATIVES INCORPORATED
Al Rasheed Tulip Hotel - Baghdad
Iraq
Email :igpaprocurementinbox@dai.com / procurementigpa@dai.com

Tender Details

Quotation are invited for Provision of Event Facilitation and Accommodation Services.

Iraq Governance and Performance Accountability Project (IGPA)

Request For Quotation (RFQ)

RFQ-DAI-IGPA-BAG-21-007

Provision of Event Facilitation and Accommodation Services

Issue Date: February 28, 2021

WARNING: Prospective Offerors who have received this document from a source other than the (Iraq Governance and Performance Accountability Project (IGPA), Baghdad-Iraq), should immediately contact (ProcurementIGPA@dai.com) and provide their name and mailing address in order that amendments to the RFQ or other communications can be sent directly to them. Any prospective Offeror who fails to register their interest assumes complete responsibility in the event that they do not receive communications prior to the closing date. Any amendments to this solicitation will be issued and posted in the same announcing website, where offerors are encouraged to check the website periodically.

DAI conducts business under the strictest ethical standards to assure fairness in competition, reasonable prices and successful performance or delivery of quality goods and equipment. DAI does not tolerate corruption, bribery, collusion or conflicts of interest. Any requests for payment or favors by DAI employees should be reported as soon as possible to ethics@dai.com or by visiting www.dai.ethicspoint.com. Further, any attempts by an offeror or subcontractor to offer inducements to a DAI employee to influence a decision will not be tolerated and will be grounds for disqualification, termination and possible debarment. See provision No. 18 for more details.



1. Synopsis of the Request for Quotation

DAI, an implementer of the USAID funded Iraq Governance and Performance Accountability (IGPA) project, invites qualified vendors to submit quotations for Provision of Event Facilitation and Accommodation Services, as follows:

1. RFQ No. RFQ-DAI-IGPA-BAG-21-007

2. Issue Date February 28, 2021

3. Title Provision of Event Facilitation and Accommodation Services

4. Issuing Office & Email Address for Submission of Quotes
DAI - Iraq Governance and Performance Accountability Project,
Baghdad Office
Al Rasheed Tulip Hotel - Baghdad, Iraq (only electronic bid submission is accepted) IGPAProcurementINBOX@dai.com

5. Deadline for questions March 07, 2021, at 12:00 PM Baghdad Local Time.

All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted to procurementIGPA@dai.com no later than the date specified above.

Email subject line must contain solicitation number and title:

"RFQ-DAI-IGPA-BAG-21-007 Provision of Event Facilitation and Accommodation Services”

All questions received will be compiled and answered in writing and distributed to all interested Offerors.

6. Deadline for Receipt of Quotes. March 21, 2021, at 12:00 PM Baghdad Local time

7. Point of Contact procurementIGPA@dai.com - Procurement Department

8. Anticipated Award Type DAI anticipates issuing a Blanket Purchase Agreement (BPA). This is only the anticipated type of award and may be changed as a result of negotiations. Issuance of this RFQ in no way obligates DAI to award a subcontract or purchase order and Bidders will not be reimbursed for any costs associated with the preparation of their quote.

9. Basis for Award An award will be made to the responsible bidder whose bid is responsive to the terms of the RFQ and is most advantageous to DAI, considering price or/and other factors included in the RFQ.To be considered for an award, bidders must meet the requirements identified in Section 14, "Determination of Responsibility." No discussions or negotiations are permitted with bidders, and therefore bidders shall submit their best and final price.


10. General Instructions to
Bidders
Quotes due by March 21, 2021, at 12:00 PM Baghdad Local
Time. Late offers will be rejected except under
extraordinary circumstances at DAI`s discretion.
• Quotes shall be submitted electronically solely to
procurement email IGPAProcurementINBOX@dai.com
(this is a strict access controlled email account set up
ONLY to receive solicitation responses).
• Include a statement that the offeror fully understands
that their quote must be valid for at least 90 days.
• Offerors shall sign and date their quotation and cover
letter.
• Offerors shall complete Attachment A: Price Schedule.
• Offerors must submit their offer as described in
Attachment G: Proposal Checklist.
• The offeror is responsible for all applicable taxes and
fees, as prescribed under the applicable laws for
income, compensation, permits, licenses, and other
taxes and fees due as required.
11. Questions Regarding the
RFQ
Each bidder is responsible for reading very carefully and fully
understanding the terms and conditions of this RFQ. All
communications regarding this solicitation are to be made solely
through the Issuing Office and must be submitted via email to
ProcurementIGPA@dai.com no later than the date specified above.
All questions received will be compiled and answered in writing and
distributed to all interested Bidders.
12. Technical Specifications and
requirements for Technical
Acceptability
Please refer to Attachment C: Detailed Technical Specifications.
13. Prohibited Technology Bidders MUST NOT provide any goods and/or services that utilize
telecommunications and video surveillance products from the
following companies: Huawei Technologies Company, ZTE
Corporation, Hytera Communications Corporation, Hangzhou
Hikvision Digital Technology Company, or Dahua Technology
Company, or any subsidiary or affiliate thereof, in compliance with
FAR 52.204-25.
14. Determination of
Responsibility
DAI will not enter into any type of agreement with a vendor prior to
ensuring the vendor`s responsibility. When assessing a vendor`s
responsibility, the following factors are taken into consideration:
1- Provide copies of the required business license(s) to
operate in Iraq. Or to perfrom the related work ( e.g.
company registration, …etc.)
2- The source, origin, and nationality of the services are not
from a Prohibited Country (explained below).
RFQ-DAI-IGPA-BAG-21-007 Provision of Event Facilitation and Accommodation Services
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3- Provide a document or a statement that states the vendor`s
ability to comply with required or proposed delivery or
performance schedules.
4- Evidence of a DUNS number if the offer exceeds $30, 000
(explained below under paragraph 16).
15. Geographic Code • Under the authorized geographic code for its Contract DAI may
only procure goods and services from the following countries.
• Geographic Code 937: Goods and services from the United
States, the cooperating country, and "Developing Countries"
other than "Advanced Developing Countries:, excluding
prohibited countries. A list of the "Developing Countries" as well
as "Advanced Developing Countries" can be found at:
http://www.usaid.gov/policy/ads/300/310maa.pdf and
http://www.usaid.gov/policy/ads/300/310mab.pdf
respectively.
• DAI must verify the source, nationality and origin, of goods and
services and ensure (to the fullest extent possible) that DAI does
not procure any services from prohibited countries listed by the
Office of Foreign Assets Control (OFAC) as sanctioned countries.
The current list of countries under comprehensive sanctions
include: Cuba, Iran, North Korea, Sudan, and Syria. DAI is
prohibited from facilitating any transaction by a third party if
that transaction would be prohibited if performed by DAI.
• By submitting a quote in response to this RFQ, Bidders confirm
that they are not violating the Source and Nationality
requirements and that the services comply with the Geographic
Code and the exclusions for prohibited countries.
16. Data Universal Numbering
System (DUNS) All US and foreign organizations which receive first-tier
subcontracts/ purchase orders with a value of $30, 000 and
above are required to obtain a DUNS number before signing of
the agreement. Organizations are exempt from this requirement
if the gross income received from all sources in the previous tax
year was under $300, 000. DAI requires that Bidders sign the selfcertification statement if the bidder claims an exemption for this
reason.
For those required to obtain a DUNS number, you may refer
to the Attachment D- Instructions for Obtaining a DUNS
Number.
For those not required to obtain a DUNS number, you may refer and
the Attachment E - Self-Certification for Exemption from DUNS
Requirement
17. Compliance with Terms and
Conditions
Bidder shall be aware of the general terms and conditions for an
award resulting from this RFQ. The selected bidder shall comply
RFQ-DAI-IGPA-BAG-21-007 Provision of Event Facilitation and Accommodation Services
Page 5 of 21
with all Representations and Certifications of Compliance listed in
Attachment B: Representations and Certifications of Compliance
18. Anti-Corruption and AntiBribery Policy and Reporting
Responsibilities
DAI conducts business under the strictest ethical standards to
assure fairness in competition, reasonable prices and successful
performance or delivery of quality goods and equipment. DAI does
not tolerate the following acts of corruption:
• Any requests for a bribe, kickback, facilitation payment or
gratuity in the form of payment, gift or special consideration by
a DAI employee, Government official, or their representatives, to
influence an award or approval decision.
• Any offer of a bribe, kickback, facilitation payment or gratuity in
the form of payment, gift or special consideration by an offeror
or subcontractor to influence an award or approval decision.
• Any fraud, such as mis-stating or withholding information to
benefit the offeror or subcontractor.
• Any collusion or conflicts of interest in

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