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Procurement of Services for the Digitization Tender - 144069816

The NATIONAL COMMISSION ON INDIGENOUS PEOPLES has issued a Tender notice for the procurement of a Procurement of Services for the Digitization of Ncip Vital Records and Integration into the Document Management System in the Philippines. This Tender notice was published on 26 Jun 2026 and is scheduled to close on 20 Jul 2026, with an estimated Tender value of PHP 5600000.00. Interested bidders can access detailed Tender information, eligibility criteria, and complete bidding documents by referencing TOT Ref No. 144069816, while the tender notice number is 2026-006 and Registering on the platform.

Procurement Summary

Country: Philippines

Summary: Procurement of Services for the Digitization of Ncip Vital Records and Integration into the Document Management System

Deadline: 20 Jul 2026

Posting Date: 26 Jun 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 144069816

Document Ref. No.: 2026-006

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: PHP 5600000.00

Purchaser's Detail

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Tender Details

Tender are invited for PROCUREMENT OF SERVICES FOR THE DIGITIZATION OF NCIP VITAL RECORDS AND INTEGRATION INTO THE DOCUMENT MANAGEMENT SYSTEM
Procurement Mode : Public Bidding
Classification : Goods
Category : Information Technology Parts & Accessories & Perip
Contract Duration : 240 Day/s
Budget for the Contract : PHP 5, 600, 000.00
Description : The Service Provider shall bid, supply and deliver the goods and services of the Digitization of NCIP Vital Records and Documents with the details as follows:
DELIVERABLES
Particulars Unit QTY
Digitized Documents
(up to legal size, whether loose leaf or hardbound) pages 2, 392, 200
Digitized Documents - Large Formats pages 260
Document Management System Licenses licenses 6
Free end-user Training session 1
SCOPE OF WORK
I. Assessment Phase:
All Service Providers are required to conduct an ocular inspection prior to the bid submission date. This inspection is necessary for proper document categorization. The NCIP shall issue a Certificate of Ocular Inspection, which must be attached to the bid documents.
II. Digitization Planning:
The service provider shall be responsible for carrying out the deliverables.
1. Conduct a planning session with NCIP to organize implementation and establish the digitization workflow.
2. Submit a work plan that includes arrangements for ensuring the security and confident...

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