Procurement of Meals for the 4th Quarter CSI Tender - 37357003

Procurement Summary

Country: Philippines

Summary: Procurement of Meals for the 4th Quarter CSI Leadership Series

Deadline: 29 Oct 2019

Posting Date: 23 Oct 2019

Other Information

Notice Type: Tender

TOT Ref.No.: 37357003

Document Ref. No.: 2019-244

Competition: ICB

Financier: Self Financed

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

55520000 - Catering services

Purchaser's Detail

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Tender Details

Procurement of Meals for the 4th Quarter CSI Leadership Series
Procurement of Meals for the 4th Quarter CSI Leadership Series
Maximum Number of Pax : 275 pax
Minimum Number of Guaranteed Pax : 150 pax
Date of Activity: November 20, 2019, 8:00 A.M. To 5:00 P.M.
Venue: Auditorium, 4th Floor CSC Resource Center Building, Constitution Hills, Quezon City.
Venue Specifications/Requirements & Terms & Conditions/Terms of Reference
The prospective hotel service provider must fully comply with the following CSC requirements and terms and conditions for the provision of food/meals:
A. Food/Meals per day
One (1) AM Snack (heavy snack, drinks)
One (1) Buffet Lunch (soup, four (4) viands, dessert, and drinks)
One (1) PM Snack (light snack, drinks)
*Set menu shall be selected by the CSI (Note: please submit menu)
*Can provide food for participants with special dietary requirements;
*Can provide salad bar per buffet station;
*Foods shall be freshly-prepared, hot and ready at least 30 minutes before each meal (AM Snacks - 9:30 AM, Lunch - 11:30 AM, PM Snacks - 2:30 PM);
*Flowing coffee/tea and drinking water shall be provided in three (3) buffet stations while the event is on-going and it shall be available by 07:00 in the morning on the day of the event;
*Serve drinking water to the participants upon their arrival; and
*Can provide 10% buffer of the total number of participants for buffet meals.
B. Arrangement Set-Up
*Thirty-three (33) dressed round tables
black table cover and silver table topper
table centerpiece and table number (low-level centerpiece & number)
*Two Hundred Sixty-Five (265) chairs (8 chairs per table)
Black chair cover
Silver chair ribbon
*All dinnerware, flatware and glassware necessary for the event;
*One (1) service personnel clad in clean uniforms, shoes and socks with hairnet per three (3) tables;
*One (1) waiter assigned at the table for CSC speakers and guests;
*Two (2) supervisors and/or Head Captain/waiter on the day of the event;
*Three (3) Buffet Stations with setting, skirting and centerpiece;
*Two (2) balloon pillars for center stage;
*Set-up ready nights before the event schedule;
*Presence of staff by 6:00 A.M. On the day of the event; and
*Egress one hour after the day's session in the afternoon.
C. Other Requirements:
*Provide ten (10) extra linens for registration tables;
*Provide at least two (2) certification of satisfactory rating from previous clients; (Please attach copy reference as part of evaluation)
*Changes as to the number of guaranteed participants is allowed at least three (3) days prior the date of conduct;
*No use of elevator in hauling of catering equipment, tables and chairs and food;
*No washing of dishes - provide enough catering utensils for one-day event;
*Any other arrangements that may be mutally agreed upon by the CSI and the service provider.
TOTAL APPROVED BUDGET: Php242, 000.00 (Incl. of VAT/Govt. Tax/service charge)
Procurement Officer: Ms. Glam Montano
Closing Date : 2019-10-29

Documents

 Tender Notice