Procurement of Equipment for the on the Spot Control for DFP and Advisory Services... Tender

Procurement Summary

Country : Montenegro

Summary : Procurement of Equipment for the on the Spot Control for DFP and Advisory Services and Additional IT Equipment (Due to COVID19) for DFP and Advisory Services

Deadline : 13 Apr 2021

Other Information

Notice Type : Tender

TOT Ref.No.: 51851480

Document Ref. No. : MNE-MIDAS2-8820-ME-RFQ-G-21-1.2.3.21.1

Financier : World Bank (WB)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Quotation are invited for Procurement of Equipment for the on the Spot Control for DFP and Advisory Services and Additional IT Equipment (Due to COVID19) for DFP and Advisory Services.


Request for Quotation (RFQ) - Shopping For Goods/ Procurement of Equipment for the on the spot control for DfP and Advisory services and additional IT equipment (due to COVID 19) for DfP and Advisory services

Date: March 30, 2021

Project Title: Second Institutional Development and Agriculture Strengthening Project (MIDAS 2)

Source of Funding: World Bank loan

Loan No: 8820-ME

Contract Ref: MNE-MIDAS2-8820-ME-RFQ-G-21-1.2.3.21.1

Dear Supplier,

1. You are invited to submit your price quotation for the supply of the following Lots:
Lot1 GPS No Item Pcs
1 GPS 10
Lot2 (Photo-communication equipment) No Item Pcs
1 Waterproof Photo Camera 10
2 Video conferencing PTZ camera 1
3 Fast scanner 2
4 Projector 18
5 Projection screen 2
6 Projection screen-small 16
Lot3 (measuring instruments) No Item Pcs
1 Meter type 1 10
2 Meter type 2 10
3 Meter type 3 10
4 Measuring wheel 5
5 Caliper 5
6 Laser Distance measure 4
Information on technical specifications and required quantities are enclosed in Attachment 1 of RFQ.

2. You may quote for one or both lots. Each Lot shall be evaluated and contract awarded separately to the firm(s) offering the lowest evaluated price for each Lot separately (prices quoted shall correspond to 100% of the items specified for each lot and to 100% of the quantities specified for each item of a lot).


3. Your price quotation in the form attached may be submitted electronically, by e-mail, at
the following address: e-mail: mirko.ljesevic@mif.gov.me as a scanned document in PDF
format, with a stamp and signature, and state in the subject:
“Procurement of Equipment for the on the spot control“, ref.no. MNE-MIDAS2-8820-MERFQ-G-20-1.2.3.21.1” and state Lot/s for which you are submitting Quotation.
4. The deadline for receipt of your quotation (s) by the Purchaser at the addressed indicated in
this paragraph: April 13, 2021 at 14, 00h.
The Purchaser will respond in writing to any request for clarification, provided that such request
is received prior to April 7, 2021, 11.00h.
5. Your quotation in English language, should be accompanied by adequate technical
documentation and catalogue(s) and other printed material or pertinent information for each item
quoted, including names and addresses of firms providing service facilities in Montenegro.
6. Your quotation(s) should be submitted as per the following instructions and in
accordance with the attached Contract. The attached Terms and Conditions of Supply is an
integral part of the Contract.
(i) PRICES: The prices should be quoted in EUR for the Total Cost at final destination at
a) for Lot1 Directorate for Payment of the Ministry of Agriculture, Forestry and
Water Management, address: Rimski trg 46, 81000 Podgorica,
b) for Lot2 Directorate for Payment of the Ministry of Agriculture and Rural
Development, Moskovska 101, 81000 Podgorica, and Advisory services for Livestock
and Plant Production Podgorica, Berane, Bijelo Polje, Pljevlja, Niksic and Bar.
Detailed list of Items and addresses will be provided upon contract signature.
c) for Lot3 Directorate for Payment of the Ministry of Agriculture, Forestry and
Water Management, address: Rimski trg 46, 81000 Podgorica,
which includes all taxes, VAT, customs, duties, inland transportation and insurance,
loading and unloading and installation.
(ii) EVALUATION OF QUOTATIONS: Offers determined to be substantially
responsive to the technical specifications will be evaluated by comparison of the total
price at final destination as per para. 2 above.
In evaluating the quotations, the Purchaser will determine for each bid the evaluated price
by adjusting the price quotation by making any correction for any arithmetical errors as
follows:
(a) where there is a discrepancy between amounts in figures and in words, the
amount in words will govern;
(b) where is a discrepancy between the unit rate and the line item total resulting
from multiplying the unit rate by the quantity, the unit rate as quoted will govern;
(c) if a Supplier refuses to accept the correction, his quotation will be rejected.
(iii) AWARD OF PURCHASE ORDER: The award will be made to the bidder offering
the lowest evaluated price and that meets the required standards of technical and financial
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capabilities. The successful bidder will sign a Contract as per attached form of contract
and terms and conditions of supply.
(iv) VALIDITY OF THE OFFER: Your quotation(s) should be valid for a period of forty
five (45) days from the deadline for receipt of quotation(s) indicated in Paragraph 5 of
this Invitation to Quote.
7. Further information can be obtained from:
Ministry of Finance
Technical Service Unit
Attn: Mirko Lješević
ul. Jovana Tomaševića bb (Stara zgrada Vlade)
81000 Podgorica
e-mail: mirko.ljesevic@mif.gov.me
Telephone: +382 20 201 695
Fax: +382 20 201 698
8. Inspections and Audits
8.1 The Supplier shall carry out all instructions of the Purchaser which comply with the
applicable laws where the destination is located.
8.2 The Supplier shall permit, and shall cause its Subcontractors and consultants to permit,
the Bank and/or persons appointed by the Bank to inspect the Supplier-s offices and all accounts
and records relating to the performance of the Contract and the submission of the bid, and to
have such accounts and records audited by auditors appointed by the Bank if requested by the
Bank. The Supplier-s and its Subcontractors and consultants- attention is drawn to Clause 5
Fraud and Corruption of the Form of Contract, which provides, inter alia, that acts intended to
materially impede the exercise of the Bank-s inspection and audit rights constitute a prohibited
practice subject to contract termination (as well as to a determination of ineligibility pursuant to
the Bank-s prevailing sanctions procedures).
9. Please confirm by fax/e-mail the receipt of this invitation and whether or not you will
submit the price quotation(s).
Sincerely,
Mirko Ljesevic
_____________________
TSU Procurement officer
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FORM OF CONTRACT
THIS AGREEMENT number MNE-MIDAS2-8820-ME-RFQ-G-21-1.2.3.21.1
made on _________, ___ 2021, between Ministry of Agriculture, Forestry and Water
Management, Rimski Trg 46, 81000 Podgorica, Montenegro, represented by Mr. Aleksandar
Stijović MSc, Minister (hereinafter called “the Purchaser”) on the one part
and ______________________________________ (hereinafter called “the Supplier”) on the
other part.
WHEREAS the Purchaser has invited quotation for Procurement of Equipment for the on the
spot control for DfP and Advisory services and additional IT equipment (due to COVID
19) for DfP and Advisory services, viz. Contract MNE-MIDAS2-8820-ME-RFQ-G-21-
1.2.3.21.1, (hereinafter called “Contract”) and has accepted the Bid by the Supplier for the
supply of goods under Contract at the sum of ____________ (___________________________)
hereinafter called “the Contract Price”.
NOW THIS AGREEMENT WITNESSETHES as follows:
1. The following documents shall be deemed to form and be read and construed as part of this
agreement, viz:
a) Invitation to Quote; Term and Conditions of Supply, Technical Specification;
b) Addendum (if applicable);
2. Taking into account payments to be made by the Purchaser to the Supplier as hereinafter
mentioned, the Supplier hereby concludes an Agreement with the Purchaser to execute and
complete the supply of Contract and remedy any defects therein in conformity with the
provisions of Contract.
3. The Purchaser hereby covenants to pay in consideration of the goods supply and acceptance
of Contract and remedying of defects therein, the Contract Price in accordance with Payment
Conditions prescribed by Contract.
4. Termination
4.1 Termination for Default
(a) The Purchaser, without prejudice to any other remedy for breach of Contract, by
written notice of default sent to the Supplier, may terminate the Contract in whole or
in part:
(i) if the Supplier fails to deliver any or all of the Goods within the period
specified in the Contract, or within any extension thereof granted.
(ii) if the Supplier fails to perform any other obligation under the Contract; or
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(iii) if the Supplier, in the judgment of the Purchaser has engaged in fraud and
corruption, as defined in Clause 5 below, in competing for or in executing the
Contract.
(b) In the event the Purchaser terminates the Contract in whole or in part, the Purchaser may
procure, upon such terms and in such manner as it deems appropriate, Goods or Related Services
similar to those undelivered or not performed and the Supplier shall be liable to the Purchaser for
any additional costs for such similar Goods or Related Services. However, the Supplier shall
continue performance of the Contract to the extent not terminated.
4.2 Termination for Insolvency.
(a) The Purchaser may at any time terminate the Contract by giving notice to the
Supplier if the Supplier becomes bankrupt or otherwise insolvent. In such event,
termination will be without compensation to the Supplier, provided that such
termination will not prejudice or affect any right of action or remedy that has accrued
or will accrue thereafter to the Purchaser.
4.3 Termination for Convenience.
(a) The Purchaser, by notice sent to the Supplier, may terminate the Contract, in whole
or in part, at any time for its convenience. The notice of termination shall specify
that termination is for the Purchaser-s convenience, the extent to which performance
of the Supplier under the Contract is terminated, and the date upon which such
termination becomes effective.
(b) The Goods that are complete and ready for shipment within twenty-eight (28) days
after the Su

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