Packing and Shipping Services Tender, Qatar - 96944989

Procurement Summary

Country : Qatar

Summary : Packing and Shipping Services

Deadline : 19 Feb 2024

Other Information

Notice Type : Tender

TOT Ref.No.: 96944989

Document Ref. No. : 19QA1024T0001

Competition : ICB

Financier : Self Financed

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

Purchaser : EMBASSY OF THE UNITED STATES OF AMERICA DOHA
General Service Office- shipping section, 22 February street, ALuqta,
Qatar
Email :dohashipping@state.gov

Tender Details

Tenders are invited for Packing and Shipping Services.

GENERAL: This TOS provides terms and conditions for the international and inland
transportation and all related services for the U.S. Embassy, Doha, Qatar. All Transportation
Service Providers (TSP) must have offices and warehouses in Doha, Qatar.
LICENSES/MEMBERSHIPS: All transportation service providers used as agents must have a
valid license/membership with one of the following organizations or must agree to acquire
membership within three (3) months of being awarded the TOS. Failure to meet this requirement
will result in a suspension to provide further services under this Tender until proof of
membership is provided.
a. (FIATA) International Federation of Freight Forwarders
b. (IAM) International Association of Movers or
c. (FIDI) Federation of International Furniture Removers Industry

APPROVAL REQUIREMENTS:
• Completed the rates sheet for this tender
• Valid copies of all licenses and memberships (IAM or FIDI, and FIATA)
• One (1) signed copy of the company registration with Registrar of Companies within
Qatar and other official documentation pertaining to the company registration.
• Evidence that the transporting companies and the TSP operate an established business
with permanent address and telephone numbers requirement within Doha, Qatar.
• List of ten largest clients (by volume) in the past 3 (three) years, demonstrating prior
experience with relevant past performance reports. Reference information shall include
volume of cargo processed by your firm for this client per year, client contact information
(name, positions, phone number e mail and address).
• Certificate of Insurance for goods in transit and insurance whilst within warehouse
facilities. If the insurance expires throughout the Tender a renewed proof of insurance
should be provided or you will be withdrawn from the TOS.
• Evidence the offeror has all the licenses and permits required by applicable host country
law.
• The offeror can prove the equipment, warehouse facility, trucks, personnel, safety
procedure and financial resources needed to perform this work requested within this
Tender.
• A hardcopy brochure of the organization with history of company
• Current financial statements as well as the last 3 (three) years financial statements.
• The Customs Broker is Customs compliant.
• A copy of all calibration certificates for scales (platform and mobile scales) at all
locations.
• Current and valid pest control certificates for each location including bond stores at all
locations throughout Doha, Qatar.
• Statement from cognizant fire insurance rating organization or insurance company
determining the sufficiency and adequacy of firefighting water supply. The system must
be accredited by a firefighting facility.
• Current and valid fire extinguisher/sprinkler system inspection certificates for each
location/warehouse including bonded stores located at a different location.

Once a TSP has been awarded/accepted to participate under this TOS, continued participation
depends upon:
• The TSP showing a willingness and ability to meet the transportation requirements of the
U.S. Embassy
• The TSP-s continuation of Insurance
This TOS is performance based. Failure to perform agreed services may result in immediate
termination of this TOS for designated provinces and country as determined by the USG Tender
Administrator(s) as defined in ITEM 1-1 Tender Administration Data. USG-s expectation of a
TSP is to provide consistent and satisfactory work that meets all requirements in this Tender of
Service. Performance measures may include but are not limited to:
• Percentage of on-time deliveries
• Percentage of shipments documentation provided in a timely manner.
• Percentage of billing improprieties
• Average response time
• Percentage of customer satisfaction reports

ITEM 6-3 NOTIFICATION OF COMPLETION SERVICES
Within 48 hours of the completion of the required services, the TSP shall notify the Tender
Administrator, by email, and provide the following information.
a. Name of employee and agency affiliation
b. U.S. Government Bill of Lading (GBL) number
c. The ultimate destination of the shipment
d. Date of the pickup, number of pieces, net and gross weight of shipment in metric
with the English equivalents in parenthesis.
e. Vehicle make, model and VIN number.

SECTION 1: GENERAL
ITEM 1-1 TENDER ADMINISTRATION DATA:
Tender Administrator: Jaffer Muruchandy, Shipping & Customs Supervisor
Tel: +974 4496 6035
Email: Muruchandyjj@state.gov
Tender Administrator: Fawzi Al Faqeeh, Shipping & Customs Assistant
Tel: +974 496735
Email: AlFaqeehFH@state.gov
Overview of Tender Contracting Officer:
Dimitry Medvedev, Supervisory General Services Officer
Tel: +974 4496 6794
Email: Medvedevd@state.gov
Mailing address U.S. Embassy
22 February St, Al Luqta
Doha, Qatar
Attention: GSO Shipping
Email: DohaShipping@state.gov

Documents

 Tender Notice