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Outsourcing and Digitization of Sitra'S Paper Tender - 139835549

The FINLAND'S INDEPENDENCE CELEBRATION FUND has issued a Tender notice for the procurement of a Outsourcing and Digitization of Sitra'S Paper Archive in the Finland. This Tender notice was published on 20 Apr 2026 and is scheduled to close on 05 May 2026, with an estimated Tender value of Refer Document. Interested bidders can access detailed Tender information, eligibility criteria, and complete bidding documents by referencing TOT Ref No. 139835549, while the tender notice number is 607475 and Registering on the platform.

Procurement Summary

Country: Finland

Summary: Outsourcing and Digitization of Sitra'S Paper Archive

Deadline: 05 May 2026

Posting Date: 20 Apr 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 139835549

Document Ref. No.: 607475

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

Acquisition background Sitra's archive has been digitized since 2018. The documents created before this are still in the paper archive at Sitra's premises in Ruoholahti. The archive contains both things to be kept permanently and things to be destroyed after a deadline material. Of these, material to be stored permanently and material to be stored for more than 5 years will be digitized. Digital archiving of materials to be stored for more than 5 years will continue until 2061 at the longest. Material to be kept for less than five years is left as a paper archive. The material to be processed contains personal data, a more detailed description and processing instructions are attached in Appendix 4 Personal data handling instructions. The paper archive to be processed is approximately 160 shelf meters in total, of which approximately 90 shelf meters are to be digitized material and about 65 meters are material to be transferred to the paper archive. Document-specific material to be digitized are the meeting minutes of Sitra's supervisory board, board of directors and management team. Other material is digitized at folder level. Less than five years the stored material is not digitized, but remains a paper archive and will be destroyed within the years 2027-2031. The amount and content of the material to be digitized will be reviewed and specified with the selected supplier in a joint initial review of the archive. object The object of the procurement is the outsourcing of a paper archive to a supplier who is responsible for digitizing the material, metadata, as well as temporary storage, management and disposal. The supplier is required to...
Published: 20/04/2026 Deadline for submitting questions: 27/04/2026 Deadline for tenders: 05/05/2026

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