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TRANSPORT CANADA has floated a tender for National Offsite Storage and Records Management Services. The project location is Canada and the tender is closing on 24 Apr 2024. The tender notice number is T8080-230536, while the TOT Ref Number is 99968410. Bidders can have further information about the Tender and can request the complete Tender document by Registering on the site.
Procurement Summary
Country : Canada
Summary : National Offsite Storage and Records Management Services
Deadline : 24 Apr 2024
Other Information
Notice Type : Tender
TOT Ref.No.: 99968410
Document Ref. No. : T8080-230536
Competition : ICB
Financier : Self Financed
Purchaser Ownership : Public
Tender Value : Refer Document
Purchaser's Detail
Purchaser : TRANSPORT CANADA
330 Sparks street Ottawa, Ontario, K1A 0N5 Canada
Contracting Authority : Tania Cantin
Phone : (613) 447-7499
Canada
Email :tania.cantin@tc.gc.ca
Tender Details
The Transport Canada (TC) requires a Managed Services Provider (MSP) to store its paper-based records inventory and to provide records management services. The MSP must ensure that the TC paper records inventory is identified, accessioned, physically stored, and made available to the department upon request.
TC-s mission is to serve the public interest through the promotion of a safe and secure, efficient and environmentally responsible transportation system in Canada. Pursuant to this mission, TC collects and creates physical records holdings, which include documents such as, licenses, audits, consultations, agreements, maps and corporate records. These documents are retained and disposed of in accordance with the retention and disposition scheduling requirements set out in the department-s relevant legislation and corporate policies.
TC has a requirement to send its closed physical records to offsite warehouses for storage to be retained until their retention periods are met and the records can be disposed. Retention periods for TC files range anywhere from 2 to 100 years, although most TC files have a retention period of 10 years once they are in offsite storage. Once files are in offsite storage, TC may need to retrieve them back to its offices in order to meet a range of operational requirements. Once closed files have met their retention periods and have received approval for disposition from the originating business unit, TC must be able to permanently withdraw t...
Summary information
Notice type : Request for Proposal
Language(s) : English, French
Region(s) of delivery : Canada
Region of opportunity : Canada
Contract duration : 60 month(s)
Procurement method : Competitive – Open Bidding
Selection criteria : Highest Combined Rating of Technical Merit and Price
Commodity - UNSPSC Click the links below to see a list of notices associated with the UNSPSC. : 78131804 Document storage services See a list of notices associated with this
Procurement Mode : 2024/03/18
Closing date and time : 2024/04/24 14:00 EDT
Last amendment date : 2024/04/12
Documents
t8080-230536--amendment-002-en.pdf
t8080-230536--amendment-002-fr.pdf
t8080-230536--amendment-001-en.pdf
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