Invitation to Submit a Proposal for Human Tender - 147827608

Procurement Summary

Country: United Kingdom

Summary: Invitation to Submit a Proposal for Human Resources Information System (Hris) and Fully Managed Payroll Service

Deadline: 14 Sep 2026

Posting Date: 24 Aug 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 147827608

Document Ref. No.:

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

CPV Classification

79631000 - Personnel and payroll services

Purchaser's Detail

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Tender Details

Vanguard Learning Trust invites qualified suppliers to tender for the provision of a cloud-based human resources information system (HRIS) and a fully managed payroll service to support approximately 615 employees across 6 schools and a central Trust team. The solution must deliver secure, efficient HR and payroll processes, ensure statutory compliance with UK employment, pensions and HMRC regulations, and provide high-quality support to both Trust leaders and school-based staff. Objectives The Trust aims to procure a combined HRIS and payroll solution that: Provides a single source of truth for employee data across all schools and the Trust's central team. Reduces administrative workloads and manual processing. Ensures accurate, timely payroll with all third-party submissions completed by the provider, including HMRC, pension providers, and statutory bodies. Supports workforce planning, reporting, and strategic oversight at Trust level. Offers excellent employee and manager self-service. Ensures data security, GDPR compliance, and UK-based hosting. Scope of software and services The software will include: General HR system of record (SoR) Absence and attendance management functionality, which will link to occupational sickness scheme requirements Time and expenses (the functionality for employees to log additional hours and expenses, which would only be approved at managerial level) Organisation structure Employee Self Service Manager Self Service People Analytics A fully...

Documents

 Tender Notice