International Market Survey Consultant Tender, Papua New Guinea - 28184474

Procurement Summary

Country : Papua New Guinea

Summary : International Market Survey Consultant

Deadline : 11 Nov 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 28184474

Document Ref. No. :

Competition : ICB

Financier : United Nations Secretariat

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : UNITED NATIONS CHILDREN'S FUND
P.O. Box 472, Port Moresby, NCD Tel: (+ 675) 321 3000 Fax: (+ 675) 321 1372
Papua New Guinea
Email :png-bids@unicef.org
URL :http://www.unicef.org/

Tender Details

Tenders are invited for International Market Survey Consultant (open for national and international consultants - for 8 weeks' duration).

You need to send the financial and technical proposal by email to PNG-Bids@unicef.org

BACKGROUND

The United Nations Childrens Fund UNICEF through its support to the government of Papua New Guinea to meet the needs of children and their mothers procures multiple goods and services on need basis. Some of these supplies/services are procured from local vendors, manufacturers and firms. UNICEF keeps a database of these local vendors that can be consulted at any time a tendering process is undertaken. Based on market evolutions, renewed market assessment is normally undertaken in order to maintain an up-to-date supplier database. In this regard, UNICEF Papua New Guinea Office seeks a company or an individual to carry out a local market survey to identify suppliers of goods and services from whom UNICEF will obtain bids through a competitive process in future procurements. Amongst the categories of supplies and services generally required are listed in the Annex I of this Term of Reference.

OBJECTIVE

The exercise, supported by a comprehensive report including the methodology, principal conclusions and recommendations will produce a database of Pre-Qualified, and reliable vendors/suppliers registered in Papua New Guinea for specific commodities as the main outcome, and will also contribute to the process of developing procurement strategies (e.g. local, regional, international) and methods (e.g. LTAs, joint UN LTAs, outsourcing). The potential vendors/suppliers should be both technically and financially capable and where relevant have production facilities, including well established quality control system. The exercise will help identify new vendors and update registration details of existing vendors with United Nations Global Marketplace (UNGM). Â

SCOPE OF WORK, ACTIVITIES, TASKS, DELIVERABLES

Under the direct supervision of the Chief of Operations, UNICEF Papua New Guinea, the company/consultant shall carry out the following tasks:

· Prepare a methodological framework and corresponding tools for undertaking a detailed market survey for identification of local and/or regional suppliers and service providers in Port Moresby, Papua New Guinea.

· Solicit, receive and review expressions of interest from interested local vendors and firms for undertaking services or supply of goods to UNICEF and/or other UN agencies in the country and compile a long list of such vendors and service providers.

· The Consultant furthermore assesses the status of the local market by sourcing for suppliers via such institutions as the Ministry of Trade, UNGM, Chamber of Commerce, Employers organization, etc.

· The Consultant with the help of a local staff member or local consultant will undertake inspection visits to the premises of each of the suppliers/firms to assess their suitability, capacity (financial, personnel, logistics, holding stock etc.) and prepare a detailed Supplier Inspection Report.

· Obtain feedback from a cross section of clients of the selected vendors and firms.

· Review and analyse all data collected in the course of the assessment through the various visits, interviews, materials and equipment inspection at the potential vendors premises.

· Prepare a shortlist of assessed vendors and firms based on their suitability for supply of their selected categories of supplies or services.

· Develop a database and prepare a hard copy file consisting of information covering all pre-qualified vendors and firms including their contact details.

· Prepare recommendations as to the systematic way of updating of list of suppliers and evaluation of their performance.

· Write a report including the methodology and the main conclusions and recommendations as the outcome of the comprehensive market survey exercise.

The Assessment and Pre-qualification Phase

The following minimum requirements need to be met to become a supplier for UNICEF Papua New Guinea.

· A copy of certificate of the company's legal registration i.e. Certificate of Incorporation;

· Ethical principles: must not have undertaken unethical, unprofessional or fraudulent activities and is not suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group for reason related to unethical behaviour.

· Has experience in manufacturing or supplying products and/or services of interest to UNICEF;

· Is financially viable;

· Product and company specific requirements (ISO certification or similar, quality standards etc.);

· Complete registration process in the United Nations Global Marketplace (UNGM) vendor registration online portal. UNGM-registered vendors become part of a large repository accessible by all UN agencies. It gives more visibility to sourcing for potential vendors.

Any exceptions to the above minimum requirements should be justified and documented.

Selection of suppliers and Visit Plan Phase

· Based on the documentation received and reviewed list of potential suppliers is identified for further inspection and assessment.

· Identified suppliers are contacted to agree on dates and time for the site visits. Ensure that the official representing the supplier has the authority to answer all the questions.

· Prepare a checklist to use during the visit to ensure that all aspects are covered. Inspections can also validate information in other documentation received.

Final Pre-qualification following inspection/risk factors

The following examples are provided as guidance of Procurement Risk profile which exists for UNICEF in the local market and may create outcomes which harm the organization good name, capability to delivery supplies and reputation. -

· lost/reduced capability of supplier due to outsourcing problems;

· delivery problems due to supplier bankruptcy;

· cash flow of supplier damaged due to soaring or volatile prices;

· reduced capacity of supplier due to allocation of supplies;

· poor performance of supplier due to disrupted (offshore) supply chains;

· Risk of harming UNICEF's capability and reputation;

· Risk of supplier not paying its obligations in the short/long-term;

· Risk of inefficiencies in the operating cycle of the supplier;

· Risk of the supplier not being able to continue as a going concern;

· Risk of supplier ineffective management;

· Risk of supplier running out of capital to sustain the business;

· Risk of fail to deliver due to financial in viability of the supplier;

· Financial planning of the supplier hit by economic instability and crises.

When no previous benchmark exists, and/or the local market maturity is not significant, the following pre-qualification approach, focusing on aspects that would disqualify suppliers, as opposed to factors that would qualify them, could be an option:

· Approved: when no significant assessed aspect of the supplier could be identified to disqualify from future tenders.

· Approved with conditions: when at least one potential risk factor with low impact was identified that raises questions about the performance or relevance of the supplier.

· Not approved: When a critical risk factor is identified that does not meet the pre-qualification criteria.

EXPECTED OUTPUT (DELIVERABLES)

The following will be required from the consultancy before release of consultancy payment upon the completion of this assignment (8 weeks):

· List of the recommended suppliers by type of items/services and classified by reliability/acceptability.

· A report highlighting the actual profile of each supplier mentioning their authentic business license; respect of the rules in force in the country; the scope of activities and abilities; skills; reliability; origin and availability of stock/qualified personnel.

· Collect all the information about the short-listed vendors/suppliers/manufacturers that should as a minimum include following;

· Business Idea

· Company Profile

· Management capacity

· Production and operational capacity

· Product mix

· Delivery times

· Inventory level, (what items are stocked and where)

· Manufacturer or distributor

· If distributer, authorised dealer for which manufacturer, exclusivity to market area

· If manufacturer, distributors in the country

· Process flow for receiving orders and executing deliveries

· Market capacity, sufficient resources for customer contacts and capable to serve UNICEF Papua New Guinea Office in the country.

· Financial profile, (turnover, operating profit)

· Website, technical information(English)

· After sales services, capacity and possible service representation in the neighbouring countries

· Shipping arrangements

· Premises, (Office, warehouse)

· Logistics and export/import experience

· Recent contracts completed (including values, delivery period and the client)

· A supplier database which will be used for bidding purposes and updating of UNICEF suppliers base.

· Recommendations as to the methodology which should be followed for systematic updating and maintaining the newly developed list of suppliers.

· Recommend methodology which should enable UNICEF to effectively evaluate the performance of each supplier.

· Report setting out the methodology followed during the assignment and the main conclusions and recommendations based on the results of the market survey (assignment).

UNICEF RESPONSIBILITIES

Technical guidance, support to visit the suppliers premises, and approval of intermediate and final products.

CONTRACTOR RESPONSIBILITIES

As outlined in the Terms of Reference

QUALIFICATIONS, SPECIALIZED EXPERIENCE AND ADDITIONAL COMPETENCIES REQUIRED

· An advanced university degree (Master's) in Business Ad

Documents

 Tender Notice