Information Management System Tender, Jordan - 69446472

Procurement Summary

Country : Jordan

Summary : Information Management System

Deadline : 28 Jul 2022

Other Information

Notice Type : Tender

TOT Ref.No.: 69446472

Document Ref. No. : JRF-P-2022-034

Financier : Self Financed

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Tenders are invited for Information Management System.

Deadline for questions and clarifications 25 July 2022
Deadline for offeror(s) to submit responses 28 July 2022

Instructions:
Responses (comments, questions, suggestions, and enhancements) to this RFI are due to the
email address; procurement@jrf.org.jo by 25 July 2022 at 2:00pm (14:00).
Responders may provide responses through email or through attachments to email in
Microsoft Word compatible format or Adobe Acrobat formats.
In order to maximize potential impact, JRF is seeking feedback on the activity approach
and seeks additional information on specs, estimated delivery times and available options that
might be useful for the implementation of the activity.

Planning phase:
 Meet, coordinate, and review internal (all JRF departmental requirements) and external stakeholders to
establish system goals, and requirements.
 Provide consultation to help shape the data gathering and entry process
 Develop, analyze, prioritize, and organize requirement specifications, data mapping, diagrams, and
flowcharts for developers, testers and users to follow.
 Perform design of IMS to meet the user needs
Development phase:
 provide a full documentation of the shaped process and low level system requirements for all JRF
departments
 Define and coordinate the execution of testing procedures, and develop test cases to serve the overall
quality assurance process of the IMS Provide JRF with early screens of system behavior
Pilot phase:
 Assess, install, and troubleshoot software systems
 Check functionality of the end product - IMS.
System High-level Requirements
- Full beneficiary, user friendly management system, including friendly visualization of the service
history per beneficiary.
- User Dashboard which contains all the KPIs
- Reporting engine
- Beneficiary Portal, beneficiaries can login and check all the services they took from JRF
- Survey development and management, linked to the beneficiaries.
- Online/offline system, supported with a mobile application.
- Supports the logic of the project interventions (to receive grant, beneficiary should be enrolled in
specific training before).
- Training management system, and support the grouping of services/beneficiaries.
- Built-in work-flow system.
- SMS gateway integration.
- Integrated AI engine to help automatic detection of duplicated records.
- Data analytics engine that supports the reporting platform that enables the customization of
requirements.
- Beneficiary registration and enrollment portal where the beneficiary can log-in and submit interest in
registration.
- Easy data posting method.
- Customizable extraction on excel.
- SQL engine.
- Integration with other national & International donor-s systems.
- Ability to add features, services, etc.
- Personal identity OCR.
- Support the Document management to allow archiving of beneficiary documents and IDs.
- Integration with the civil status and passports department in Jordan.

Documents

 Tender Notice