HRMS (Human Resource Management System)/Payroll Tender - 44601915

Procurement Summary

Country: Jordan

Summary: HRMS (Human Resource Management System)/Payroll

Deadline: 12 Aug 2020

Posting Date: 04 Aug 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 44601915

Document Ref. No.: MC-2020-SYA-1169

Competition: ICB

Financier: Other Funding Agencies

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

48450000 - Time accounting or human resources software package
72212450 - Time accounting or human resources software development services
79414000 - Human resources management consultancy services

Purchaser's Detail

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Tender Details

Request for proposals are invited for HRMS (Human Resource Management System)/Payroll.
1. Invitation to Tender
Tender Name: HRMS (Human Resource Management System)/Payroll
Tender No: MC-2020-SYA-1169
Location: (Amman, Jordan) Correspondence Language(s): English
Brief Summary Description of Project:
Mercy Corps is currently soliciting proposals from well-experienced and qualified firms for implementation of customized HR management system with application software of payroll that will be compatible with and/or further integrated into MC Systems (HR and Finance).
Tender Package Available from:
(26/July/2020)
Tender Package available at:
www.mercycorps.org/tenders
Deadline for Offer Submission:
(12/August/2020; 16:00 EEST)
Submit Offers to: Electronic submission, email your proposal to [email protected]
Mercy Corps reserves the right to accept or reject any late offers Questions and Answers (Q&A)
If any, Submit Questions in writing to: [email protected]
Last Day for Questions:
(05/August/2020; 16:00 EEST)
Questions will be answered by:
(09/August/2020; 16:00 EEST)
Questions will be answered through: [email protected]
Q&A Session Date / Time: (05/August/2020; 11:00-12:00 EEST) Location: ZOOM cloud platform
Point of Contact: Mr. Samer Jumah.
Please confirm your attendance (one representative only) by prior email to [email protected]
A meeting link will be shared with those attendees who confirm their attendance at the email above.
Documentation Checklist
These documents are contained within this tender package:
✓ Invitation to Tender
✓ General Conditions for Tender
✓ Criteria and Submittals
✓ Supplier Information Form
✓ Scope of Work
✓ Sample Contract
2. General Conditions for Tender
Mercy Corps invites proposals for the goods, services and/or works described and summarized in these documents, and in accordance with procedures, conditions and contract terms presented herein. Mercy Corps reserves the right to vary the quantity of work/materials specified in the Tender Package without any changes in unit price or other terms and conditions and to accept or reject any, all, or part of submitted offers.
2.1 Mercy Corps- Anti-Bribery and Anti-Corruption Statement
Mercy Corps strictly prohibits:
● Any form of bribe or kickback in relation to its activities
This prohibition includes any request from any Mercy Corps employee, consultant or agent for anything of value from any company or individual in exchange for the employee, consultant or agents taking or not taking any action related to the award of a contract or the contract once awarded. It also applies to any offer from any company or individual to provide anything of value to any Mercy Corps employee, consultant or agent in exchange for that person taking or not taking any action related to the award of the contract or the contract.
● Conflicts of interests in the awarding or management of contracts
If a company is owned by, whether directly or indirectly, in whole or in part, any Mercy Corps employee or any person who is related to a Mercy Corps employee, the company must ensure that it and the employee disclose the relationship as part of or prior to submitting the offer.
● The sharing or obtaining of confidential information
Mercy Corps prohibits its employees from sharing, and any offerors from obtaining, confidential information related to this solicitation, including information regarding Mercy Corps- price estimates, competing offerors or competing offers, etc. Any information provided to one offeror must be provided to all other offerors.
● Collusion between/among offerors
Mercy Corps requires fair and open competition for this solicitation. No two (or more) companies submitting proposals can be owned or controlled by the same individual(s). Companies submitting offers cannot share prices or other offer information or take any other action intended to pre-determine which company will win the solicitation and what price will be paid.
Violations of these prohibitions, along with all evidence of such violations, should be reported to: http://mercycorps.org/integrityhotline
Mercy Corps will investigate allegations fully and will take appropriate action. Any company, or individual that participates in any of the above prohibited conduct, will have its actions reported to the appropriate authorities, will be investigated fully, will have its offer rejected and/or contract terminated, and will not be eligible for future contracts with Mercy Corps. Employees participating in such conduct will have his/her employment terminated
Violations will also be reported to Mercy Corps- donors, who may also choose to investigate and debar or suspend

companies and their owners from receiving any contract that is funded in part by the donor, whether the contract is with

Mercy Corps or any other entity.

2.2 Tender Basis:

● All offers shall be made in accordance with these instructions, and all documents requested should be furnished,

including any required (but not limited to) supplier-specific information, technical specifications, drawings, bill of

quantities, and/or delivery schedule. If any requested document is not furnished, a reason should be given for its

omission in an exception sheet.

● No respondent should add, omit or change any item, term or condition herein.

● If suppliers have any additional requests and conditions, these shall be stipulated in an exception sheet.

● Each offeror may make one response only.

● Each offer shall be valid for the period of 180 days from its date of submission.

● All offers should indicate whether they include taxes, compulsory payments, levies and/or duties, including VAT,

if applicable.

● Suppliers should ensure that financial offers are devoid of calculation errors. If errors are identified during the

evaluation process, the unit price will prevail. If there is ambiguity on the unit price, the Selection Committee may

decide to disqualify the offer.

● Any requests for clarifications regarding the project that are not addressed in written documents must be presented

to Mercy Corps in writing. The answer to any question raised in writing by any offeror will be issued to that offeror.

In some cases Mercy Corps may choose to issue clarifications to all offerors. It is a condition of this tender that no

clarification shall be deemed to supersede, contradict, add to or detract from the conditions hereof, unless made in

writing as an Addendum to Tender and signed by Mercy Corps or its designated representative.

● This Tender does not obligate Mercy Corps to execute a contract nor does it commit Mercy Corps to pay any costs

incurred in the preparation and submission of proposals. Furthermore, Mercy Corps reserves the right to reject any

and all proposals, if such action is considered to be in the best interest of Mercy Corps.

2.3 Supplier Eligibility

Suppliers may not apply, and will be rejected as ineligible, if they:

● Are not registered companies

● Are bankrupt or in the process of going bankrupt

● Have been convicted of illegal/corrupt activities, and/or unprofessional conduct

● Have been guilty of grave professional misconduct

● Have not fulfilled obligations related to payment of social security and taxes

● Are guilty of serious misinterpretation in supplying information

● Are in violation of the policies outlined in Mercy Corps Anti Bribery or Anti Corruption Statement

● Supplier (or supplier-s principals) are on any list of sanctioned parties issued by; or are presently excluded or

disqualified from participation in this transaction by: the United States Government or United Nations by the

United States Government, the United Kingdom, the European Union, the United Nations, other national

governments, or public international organizations.

Tender Package — Request for Proposal (RFP)

Tender No: MC-2020-SYA-1169 Page 4 of 13

Additional eligibility criteria, if applicable, are stated in section 3.2 of this tender package.

2.4 Response Documents

Offerors can either utilize the response documents contained in this tender package to submit their offer or they can submit

an offer in their own format as long as it contains all the required documents and information specified by this tender.

2.5 Acceptance of Successful Response

Documentation submitted by offerors will be verified by Mercy Corps. The winning offeror will be required to sign a

contract for the stated, agreed upon amount.

2.6 Certification Regarding Terrorism

It is Mercy Corps- policy to comply with humanitarian principles and the laws and regulations of the United States, the

European Union, the United Nations, the United Kingdom, host nations, and other applicable donors concerning transactions

with or support to individuals or entities that have engaged in fraud, waste, abuse, human trafficking, corruption, or terrorist

activity. These laws and regulations prohibit Mercy Corps from transacting with or providing support to any individuals or

entities that are the subject of government sanctions, donor rules, or laws prohibiting transactions or support to such parties.

3. Criteria & Submittals

3.1 Contract Terms

Mercy Corps intends to issue a Fixed Price contract to one or several company(ies) or organization(s). The successful

offeror(s) shall be required to adhere to the statement of work and terms and conditions of the resulting contract. The

anticipated contract is incorporated in Section 6 herein. By submitting an offer, offerors certify that they understand and

agree to all of the terms and clauses contained in Section 6.

3.2 Specific Eligibility Criteria

Eligibility criteria must be met and the corresponding supporting documents listed below under “Tender Submittals”

must be submitted with offers. Offerors who do not submit these d

Documents

 Tender Notice