Hard Facilities Management (Fm) Services Tender - 139670147

Procurement Summary

Country: United Kingdom

Summary: Hard Facilities Management (Fm) Services

Deadline: 11 May 2026

Posting Date: 17 Apr 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 139670147

Document Ref. No.: 1645

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

CPV Classification

50710000 - Repair and maintenance services of electrical and mechanical building installations
79993000 - Building and facilities management services

Purchaser's Detail

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Tender Details

Royal Berkshire Fire Authority is carrying out a procurement of Hard Facilities Management (FM) Services using Competitive Flexible Procedure under Procurement Act 2023. The Competitive Flexible Procedure will be conducted in two (2) stages as detailed in the associated tender document. The value of the contract is 4.5 million exclusive of VAT and £5.4 million inclusive of VAT. The Authority undertook preliminary market engagement. This market engagement aimed to test deliverability, gather feedback on potential scope and delivery model, and identify any barriers to participation. Key themes raised included: • Data & Systems - The need for accurate asset and reactive maintenance data to support pricing, and clarity on CAFM provision and client access. • Scope Clarity - Clarification of service scope, including the split between PPM, reactive maintenance, and minor/project works. • Commercial Model - The pre-authorised threshold was considered low; suppliers suggested increasing it or using pre-priced task schedules. • Delivery Model - Clarity on direct delivery versus subcontracting with a preference for in house out of hours services. • KPIs & Performance - Support for KPI driven performance, with requests for clearer definitions (particularly emergency response and documentation requirements) inclusion of worked examples, and alignment with realistic certification timeframes. • Mobilisation - Concerns were raised regarding procurement timelines, with suppliers requesting...

Documents

 Tender Notice