Green Cities / Procurement and Installation Tender - 47700751

Procurement Summary

Country: Moldova

Summary: Green Cities / Procurement and Installation of Smart Meters

Deadline: 24 Nov 2020

Posting Date: 20 Nov 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 47700751

Document Ref. No.: RfQ20/02164

Competition: ICB

Financier: United Nations Secretariat

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

38550000 - Meters

Purchaser's Detail

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Tender Details

Quotation are invited for Green Cities / Procurement and installation of smart meters - 4 lots.
Title: Green Cities / Procurement and installation of smart meters - 4 lots.
Reg. no.: RfQ20/02164
Launch date: 17 November 2020, 16:44 (GMT+2:00)
Deadline: 24 November 2020, 16:00 (GMT+2:00)
Procurement method: Request for Quotation
Category & Sub-category: Goods;Other Goods
Overview:
Dear Sirs / Madams
We kindly request you to submit your quotation for the Procurement and installation of smart meters - 4 lots.
Quotations may be submitted on or before 24 November 2020, 16:00 (Moldova local time) via e-tendering system to the address below:
https://etendering.partneragencies.org
Username: event.guest
Password: why2change
BU Code: MDA10 and Event ID 0000007848
Once uploaded, Bidders that have accepted the invitation in the system will be notified via e-mail that changes have occurred. It is the responsibility of the Bidder to view the respective changes and clarifications in the system.
Please Consult e-Tendering Resources for Bidders for additional information on bidding:
http://www.undp.org/content/undp/en/home/operations/procurement/business/procurement-notices/resources/
It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.
Contacts:

Mr. Simion Berzoi, e-mail: [email protected]
Supporting documents:
Request for Quotation

Annex 1 Schedule of Requirements

Annex 2 Submission Form

Annex 3 General Terms and Conditions
Clarification Questions & Answers:
There are no Clarification Questions submitted and/or answered by UNDP under this competition.
Request clarifications

Clarifications can be requested until 2 days before the competition deadline.

Only registered users can submit clarification questions online.
HLCM-PN/UNDP RFQ - October 2020 1

RFQ Reference: RfQ-20/02164 Green Cities / Procurement and

installation of smart meters Date: 17 November 2020

SECTION 1: REQUEST FOR QUOTATION (RFQ)

UNDP kindly requests your quotation for the procurement and installation of smart meters as detailed in

Annex 1 of this RFQ.

This Request for Quotation comprises the following documents:

Section 1: This request letter

Section 2: RFQ Instructions and Data

Annex 1: Schedule of Requirements

Annex 2: Quotation Submission Form

Annex 3: Technical and Financial Offer

When preparing your quotation, please be guided by the RFQ Instructions and Data. Please note that

quotations must be submitted using Annex 2: Quotation Submission Form and Annex 3 Technical and Financial

Offer, by the method and by the date and time indicated in Section 2. It is your responsibility to ensure that

your quotation is submitted on or before the deadline. Quotations received after the submission deadline, for

whatever reason, will not be considered for evaluation.

Thank you and we look forward to receiving your quotations.

Issued by:

Signature:

Name: Denis Suschevici

Title: Head of Procurement & Operational Support Unit

Date: 17 November 2020

DocuSign Envelope ID: 11B08B11-B387-4654-9E24-AA6D2147FA28

HLCM-PN/UNDP RFQ - October 2020 2

SECTION 2: RFQ INSTRUCTIONS AND DATA

Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing

by UNDP. This RFQ is conducted in accordance with the UNDP Programme and Operations Policies

and Procedures (POPP) on Contracts and Procurement

Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the

acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a

result of this RFQ.

UNDP reserves the right to cancel the procurement process at any stage without any liability of any

kind for UNDP, upon notice to the bidders or publication of cancellation notice on UNDP website.

Deadline for

the

Submission

of Quotation

24 November 2020, 16:00 (Moldova Local Time)

If any doubt exists as to the time zone in which the quotation should be submitted, refer to

http://www.timeanddate.com/worldclock/.

For eTendering submission - as indicated in eTendering system. Note that system time zone is in

EST/EDT (New York) time zone.

Method of

Submission

Quotations must be submitted as follows:

☒ E-tendering

☐ Dedicated Email Address

☐ Courier / Hand delivery

☐ Other N/A

Bid submission address: N/A

 File Format: PDF, JPEG, ZIP

 File names must be maximum 60 characters long and must not contain any letter or special

character other than from Latin alphabet/keyboard.

 All files must be free of viruses and not corrupted.

 Max. File Size per transmission: N/A

 Mandatory subject of email: N/A

 Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”,

and the final “email no. Y of Y.

 It is recommended that the entire Quotation be consolidated into as few attachments as

possible.

 The bidder should receive an email acknowledging email receipt.

[For eTendering method, click the link https://etendering.partneragencies.org and insert Event ID

information]

 Insert BU Code MDA10 and Event ID number 0000007848

Detailed instructions on how to submit, modify or cancel a bid in the eTendering system are

provided in the eTendering system Bidder User Guide and Instructional videos available on this link:

http://www.undp.org/content/undp/en/home/operations/procurement/business/procurementnotices/resources/

Cost of

preparation

of quotation

UNDP shall not be responsible for any costs associated with a Supplier-s preparation and submission

of a quotation, regardless of the outcome or the manner of conducting the selection process.

Supplier

Code of

Conduct,

Fraud,

Corruption,

All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge

that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct,

which includes principles on labour, human rights, environment and ethical conduct may be found

at: https://www.un.org/Depts/ptd/about-us/un-supplier-code-conduct

Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud,

corruption, collusion, unethical or unprofessional practices, and obstruction of UNDP vendors and

DocuSign Envelope ID: 11B08B11-B387-4654-9E24-AA6D2147FA28

HLCM-PN/UNDP RFQ - October 2020 3

requires all bidders/vendors to observe the highest standard of ethics during the procurement

process and contract implementation. UNDP-s Anti-Fraud Policy can be found at

http://www.undp.org/content/undp/en/home/operations/accountability/audit/office_of_audit_an

dinvestigation.html#anti

Gifts and

Hospitality

Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including

recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or

invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: (a) Shall

reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent

practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either

indefinitely or for a stated period, to be awarded a contract if at any time it determines that the

vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP

contract.

Conflict of

Interest

UNDP requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to

UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the

requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders

shall strictly avoid conflicts with other assignments or their own interests, and act without

consideration for future work. Bidders found to have a conflict of interest shall be disqualified.

Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners,

officers, directors, controlling shareholders, of the bidding entity or key personnel who are family

members of UNDP staff involved in the procurement functions and/or the Government of the

country or any Implementing Partner receiving goods and/or services under this RFQ.

The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to

UNDP-s further evaluation and review of various factors such as being registered, operated and

managed as an independent business entity, the extent of Government ownership/share, receipt of

subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that

may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid.

General

Conditions of

Contract

Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the

General Conditions of Contract

Select the applicable GTC:

☐ General Terms and Conditions / Special Conditions for Contract.

☐ General Terms and Conditions for de minimis contracts (services only, less than $50, 000)

☐ General Terms and Conditions for Works

Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy

Special

Conditions of

Contract

☐ Cancellation of PO/Contract if the delivery/completion is delayed by one calendar month without

objective justification

☐ Others [pls. specify]

Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as

ineligible by any UN Organization or the World Bank Group or any other international Organization.

Vendors are therefore required to disclose to UNDP whether they are subject to any sanction o

Documents

 Tender Notice