Graphic Designer/Programmers Consulting Services Tender, Jordan - 75264069

Procurement Summary

Country : Jordan

Summary : Graphic Designer/Programmers Consulting Services

Deadline : 08 Dec 2022

Other Information

Notice Type : Tender

TOT Ref.No.: 75264069

Document Ref. No. : RFP-JTAP-020

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : Public

Tender Value : Refer Document

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Tender Details

Request for proposals are invited for Graphic Designer/Programmers Consulting Services.

Closing Date: 8 Dec 2022

Type: Consultancy

REQUEST FOR PROPOSAL (RFP)

Graphic designer / Programmer (s) Consulting Services

To: Offerors

From: Creative Associates International, Inc.

Subject: Request for Proposal (RFP)- RFP-JTAP-020

Performance Period: December 15, 2022 - December 14, 2023

RFP Issue Date: 27 November 2022

RFP Closing Date: 8 December 2022

Reference: USAID Contract No. 72027821C00005

Enclosed is a Request for Proposals (RFP). Creative invites qualified Individuals to submit a best-value proposal for Graphic Designer / Programmer(s). The issuance of a contract is subject to availability of funds and successful negotiation of the contract budget and terms. The Contracts resulting from this Request for Proposal will be a Blanket Consultancy Agreements (BCA).

The requirements for this activity are described in the “Statement of Work” in Attachment A. Creative encourages your Individual to indicate its interest in this procurement by submitting a proposal according to the instructions in Attachment B “Instructions to Offerors.” Proposals will be evaluated based on the “Evaluation Criteria” in Attachment C. Creative will make an award to the responsible Offeror submitting an offer that provides best value to the project: technical merit and price will be both considered.

To be considered, Offerors should submit a complete proposal no later than the closing date and time indicated above. Offerors should ensure that the proposals are well-written in English, easy to read, follow the instructions provided and contain only requested information.

Any questions should be submitted in writing and emailed to TapProcurement@crea-jtap.com no later than November 30, 2022. No questions will be entertained if they are received by means other than the specified email address, and any communications to alternate e-mail addresses will result in the disqualification of the bidder. The solicitation number (listed above) should be stated in the subject line. Answers will be compiled and distributed on December 4, 2022.

Proposals must be comprised of one electronic copy of the Technical Proposal and one electronic copy of the Cost/Business proposal, sent in separate files, and labeled with the above-stated subject, subproject number and title. Submissions shall be delivered to:

Creative Procurement Department at

TapProcurement@crea-jtap.com

Sincerely,

Creative Procurement Department

Attachments:

ATTACHMENT A: Statement of Work

ATTACHMENT B: Instructions to Offerors

ATTACHMENT C: Evaluation Criteria

ATTACHMENT D: Proposal Cover Letter

SCOPE OF WORK (SoW)
Graphic designer / Programmer
Technical Assistance Program (TAP)
Introduction

Creative Associates International is a dynamic and fast-growing professional service firm that specializes in international development in the areas of education, democratic transitions, and stabilization in post-conflict environments. Based in Washington, DC, the firm has a field presence in 30 plus countries worldwide with a strong and diverse portfolio that includes global contracts with the U.S. Agency for International Development (USAID) and other clients including the U.S. Department of State and the U.S. Department of Defense. The firm has earned a solid reputation among its clients and missions worldwide and is well-regarded by competitors and partners alike.

Background

The Technical Assistance Program (TAP), funded by the U.S. Agency for International Development (USAID), is a five-year education and youth project that seeks to transform the organizational culture and improve the abilities within the Ministry of Education and the Ministry of Youth to ensure officials can implement desired reforms. Creative and its partners will provide technical assistance in the development, roll-out, and tracking of policies and procedures to incorporate international best practices for public education and youth programming. Among the many activities in the Jordan Technical Assistance Program, it will support curriculum development, promote inclusive learning techniques, improve the skills of teachers and school managers, and other tangible activities that ultimately support changing the organizational culture within the two ministries and relevant agencies. The program will further support Jordan-s outreach and behavioral change communications initiatives that are aimed at creating a culture of reading, the inclusion of vulnerable children, and increased youth engagement.

Objective

The overall objective of this position is to work in tandem and in coordination with the Creative-s Learning Assessment expert, TAP's Learning Assessment Specialist, and MEL Director in preparing data files, bookmark ordered items, brochures, and data analysis for Grades 7-11 Diagnostic Study.

The program is looking to solicit Graphic Designers/Programmers to support the Ministry of Education (MoE) and TAP work to report on Grades 7-11 Diagnostic Study results.

Primary Role and Responsibilities:

Design ordered items bookmark for Arabic and Math for all 7-11 grades.
Generate excel sheets to calculate percent correct scores per directorate, gender, location, etc.
Generate excel sheets to calculate the highest and lowest results per directorate, gender, location, etc.
Design and prepare field directorate report cards that outline directorate-specific student performance levels and the status of the conditions for learning.
Support the team using the Microsoft Publisher software or other software capable to create field directorates cards. The feature used under MS Publisher is “Mail Merge, ” which allows the reading database of results and graphs produced by statistical analysis.
Support the team in Excel macro programming and producing the necessary graphs for the field directorate report using Excel macro program.
Prepare data files/analysis results to feed into the study reports.
Support the design of reports (as requested) to facilitate discussions around the results.
Design interactive dashboards if needed.
Key Working Relationships:

This position will administratively and technically report to the Learning Assessment Specialist. In addition to close collaboration with Creative-s Learning Assessment expert.

Required Qualifications:

University degree in Software engineering, computer science, or any related IT field.
Minimum of 6 years of experience in programming and graphic design or related field
Experience in Microsoft Publisher or equivalent
Excellent communication, negotiation, and writing skills.
Fluency in English and Arabic (spoken and written).
Deliverables

Analyzed data sets.
Visualized figures and reports.
Bookmarks ordered items for all grades (Arabic and Math)
Directorates reports.
Dashboards (if needed)
List of Tasks, LOE (days), and Timeline

Task 1

Design Ordered items bookmark for Arabic and Math for all 7-11 grades.

Deliverables

Bookmarks ordered items for all grades (Arabic and Math)
Due Date: December 2022.

LOE: 15 days.

Task 2

Support the team in Excel macro programming and using the Microsoft Publisher software.

Deliverables

Analyzed data sets.
Visualized figures.
Due Date: January 2023.

LOE: 15 days.

Task 3

Design and prepare field directorate report cards that outline directorate-specific student performance levels and the status of the conditions for learning.

Deliverables

Directorates reports.
Due Date: February 2023.

LOE: 15 days.

Task 4

Review the field directorates reports based on stakeholders- feedback.

Deliverables

Revised Directorates reports.
Due Date: March 2023.

LOE: 5 days.

*Total LOE: 50 Days

Project Location: Wadi Saqra, Arrar Street, Bldg. # 201, 1st Floor, Amman, Jordan

Period of Performance:

Creative anticipates issuing a Blanket Consultancy Agreement (BCA) valid for a Period of Performance of approximately one year base up to three -years options that will be exercised in writing by Creative.

Ordering Procedure:

Purchases may only be made by Creative via written FP Level of Effort (LOE) Work Orders and executed by the authorized individuals listed in the BCA.

Daily rates are based on an 8-hour working day. Any hours worked in excess of 8 hours will not be paid. Working days consisting of less than 8 hours shall be prorated accordingly.

How to apply
General Instructions
These Instructions to Offerors will not form part of the offer or of the Contract. They are intended solely to aid Offerors in the preparation of their proposals. Read and follow these instructions carefully.

The proposal and all corresponding documents related to the proposal must be written in the English language, unless otherwise explicitly allowed. Additionally, all proposals should be single-spaced with clear section headings, and be presented in the order specified in Attachment C - Evaluation Criteria.
Proposals must include only the Offeror-s own work. No text should be copied from sources outside of, unless those sources are adequately cited and credited. If Creative determines that any part of the proposal is plagiarized from outside sources, the Offeror will be automatically disqualified.
Proposals and all cost and price figures must be presented in JOD. All prices should be tax Exempted. professional services agreement will be issued to the successful offeror in local currency and subject for 5 % service tax deduction as per in accordance with enacted Jordanian legislations
The Offeror must state in their Proposal the validity period of their offer. The minimum offer acceptance period for this RFP is 90 days after closing date of the RFP. If an Offeror has provided a validity period of less than 90 days, they will be asked to revise this. If the Offeror does not extend the validity per

Documents

 Tender Notice