General Staff Meeting Cum( Bac Rfq 18-874, Slp) Tender, Philippines - 24851269

Procurement Summary

Country : Philippines

Summary : General Staff Meeting Cum( Bac Rfq 18-874, Slp)

Deadline : 13 Jul 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 24851269

Document Ref. No. : BAC RFQ 18-847

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

General Staff Meeting Cum( Bac Rfq 18-874, Slp)

LEASE OFE VENUE (FOOD AND ACCOMMODATION)



1 LOT P 360, 000.00

Activity: 2nd GENERAL STAFF MEETING CUM MID YEAR ASSESSMENT ON SLP IMPLEMENTATION

Date: July 19-20, 2018



1 LOT P 360, 000.00

Activity: 3rd GENERAL STAFF MEETING CUM TECHNICAL SHARING SESSION ON DOCUMENTING SLP ACTIVITIES

Date: Sept 20-21, 2018



1 LOT P 360, 000.00

Activity: 4th GENERAL STAFF MEETING CUM PREPARATION FOR SLP PROGRAM IMPLEMENTATION REVIEW

Date: November 22-23, 2018





GENERAL SPECIFICATIONS:

Venue: Hotel within Region IV-A

No.of Pax: 100



Check In: 1st Day/ 8:00am with Opening Session

Check Out: Last Day / 5:00pm



FOOD:

* 1st provision : Breakfast

* Last provision: PM Snack

* Inclusive of Meals / Managed Buffet Meals (AM/PM SNacks, Breakfast, Lunch and Dinner)

* Menu Should be flexible and sensitive to religion and health

* Seperate food for the participants who has allergies and religious food restriction (3 muslims participants)

* Flowing COffee / tae / Hot chocolate / mints, nuts and candies

* Provision of socialization on the last night of the activity(to be arranged)



CONFERENCE ROOM:

* Use of air-conditioned conference room good for 100 pax

* Complete with Audio-Visual Equipment (LCD, projector, laptop, big white screen for projector, wire

connection from sound system to laptop, GOOD SOUND SYSTEM, 4 wireless microphones and availalbe

technical staff to assist the training team.

* Function room should have no pillars that can block the view of participants and speaker

* Whiteboard with marker and eraser

* Paper and Pen



ROOM ACCOMMODATION:

* Triple sharing room with aircon, cabinets and TV

* With complete bathroom toiletries and amenities to be replenished everyday (bath handtowels, toothbrush,

toothpaste, shampoo, bath gel soap, )

* Coffee water and tea in room to be replenished everyday

* Room for training secretariat should have a working space and table



OTHERS:

* With outdoor teambuilding facilities for activities

* Free use of hotel social and recreational facilities (Swimming Pool, Gym, Etc)

* Provision of welcome streamer / tarpaulin outside the hotel / Lobby and Function room

* With Strong WiFi connection in rooms and conference rooms



TRANSPORTATION:

* Provision of vehicle to ferry the 100 participants and training team from pick-up point (DSWD-NCR) to venue /

Hotel and vice versa





Note:

Should not be offering short-term lodging associated with motels nor has in-house

Should not have in-house gambling establishments/casinos

Should not be situated beside or across gambling establishments/casinos, motels

Should not be situated in establishment that may touch on cultural sensitivities like mortuaries, or

morgue, and other of similar class



Interested Bidders, in addition to proposal, shall submit requirements listed below, certified as true copies of the original, by the owner or authorized representative. Non-submission of at least one (1) document or late submission thereof shall be a ground for automatic disqualification:

1. Latest Valid DTI/SEC Registration

2. Latest Mayor-s/Business Permit

3. Latest PhilGEPS Registration

4. Latest Permit issued by the Bureau of Fire Protection

5. Latest Sanitary Permit



NOTE: ALL QUOTATION/s SHOULD BE ORIGINALLY SIGNED AND MUST BE SUBMITTED TO PROCUREMENT SECTION, DSWD-NCR



NOTE:

***In case of discrepancy between the price per piece and total price, the price per piece shall prevail.

***Bid proposal in excess of the ABC (budget) shall be automatically disqualified.

***Conformity to the Terms & Conditions to be attached to your proposal.



Other Information

TERMS AND CONDITIONS:



1. Mode of Awarding: PER LOT PER ITEM

2. Payment Terms: Within 15-30 Days After Complete delivery of goods and submission of required documents

3. Mode of Payment: ADA (Advice to Debit Account)

4. Price Validity: 60 days from submission of quotation/s

5. Delivery Period/s:

a. Per schedule: For Catering Services/Hotel Accommodation

b. Within seven (7) calendar days (8am to 5pm ; Monday to Friday) upon signing and receipt of Order Confirmation : For goods, general merchandise or equipment

c. Within seven (7) calendar days (8am to 5pm ; Monday to Friday) upon approval of final proofing : For printing services and the like

6. Bidders shall provide the Price Proposal per Unit and the Total Price for each item and the Grand Total in the space provided.

7. Bidders shall provide correct and accurate information on each and every item/services as indicated above.

8. Any interlineations, erasures or overwriting shall be valid only if these are countersigned by the bidder or the duly authorized representative.

9. Price quotation/s shall be denominated in Philippine Peso and shall include all taxes, duties and/or levies payable.

10. Warranty for IT/Electronic/Machine Products, Office Equipment and Furniture, Repair and Maintenance should be at its maximum duration on both parts and after sales services.

11. Quotations submitted beyond the cut-off time/deadline shall be automatically disqualified.

12. Refusal to sign and accept Award/Order of Confirmation or enter contract with DSWD-NCR without any justifiable reason shall be a ground for the imposition of administrative sanctions under Rule xIII of the Revised IRR of RA 9184.

13. -œNo Gift Policy- under RA 6713 strictly enforced.

14. DSWD-NCR shall have the right to question, inspect and/or test the goods offered to verify conformity to the price quotation and to the required minimum technical specifications.

15. All quotations shall be submitted in a sealed envelope, addressed to the BAC CHAIRPERSON or sent through email, at Procurement Section (PS) at(02) 734-8653 or sent through email at _ HYPERLINK "mailto:procurement.ncr@gmail.com" _procurement.ncr@gmail.com_

16. Note: Must Provide Proof of Philgeps Membership (PHILGEPS REGISTRATION/ORGANIZATION NO. for red membership/Philgeps Certification of Registration for Platinum Membership.





AFTER HAVING CAREFULLY READ AND ACCEPTED THE TERMS & CONDITIONS, OUR COMPANY SUBMITS THE ABOVE PROPOSAL.





Agreed to the Quotation submitted by:





_______________________________

Signature over Printed Name





______________________________

Designation





______________________________

Company

Closing Date : 2018-07-13

Documents

 Tender Notice