Future Foresight and Strategic Planning Advisor Tender, Jordan - 97918749

Procurement Summary

Country : Jordan

Summary : Future Foresight and Strategic Planning Advisor

Deadline : 13 Mar 2024

Other Information

Notice Type : Tender

TOT Ref.No.: 97918749

Document Ref. No. : RFP-JTAP-044

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

Purchaser : CREATIVE ASSOCIATES INTERNATIONAL
Hisham Salameh Complex, Wasfi Al Tal St 133, Amman 11821, Jordan Phone: +962 7 9942 9693
Jordan
Email :tapprocurement@crea-jtap.com

Tender Details

Request for proposals are invited for Future Foresight and Strategic Planning Advisor.

Closing Date: 13 Mar 2024

Type: Consultancy

Content
REQUEST FOR PROPOSAL (RFP)

To: Offerors

From: Creative Associates International, Inc.

Subject Request for Proposal (RFP) No. RFP-JTAP-044 - Future Foresight and Strategic Planning Advisor

Type of Award: Consultancy Agreement -Fixed Term award

Basis of Award: Best Value

RFP Issue Date: 28/02/2024

RFP Closing Date: 13/03/2024

RFP Closing Time: 4:00 PM - Local Time, Amman, Jordan

Reference: USAID Contract No. 72027821C00005

Enclosed is a Request for Proposal (RFP). Creative invites Individuals to submit a proposal for the Jordan- Technical Assistance Program (TAP) under the referenced USAID 72027821C00005, After the evaluation, as described herein, resulting in selecting a winning proposal, the issuance of an award is subject to successful negotiation of the terms and conditions and receiving USAID-s Contracting Officer consent, if required.

The requirements for this activity are described in the “Statement of Work” in Attachment I. Creative encourages individual to indicate its interest in this procurement by submitting a proposal according to the instructions in Attachment II “Instructions to Offerors”. Proposals will be evaluated based on the “Evaluation Criteria” in Attachment III. Creative will make an award to the responsible Offeror(s) submitting an offer which provides best value to the project: technical merit and price will be both considered.

To be considered, Offerors should submit a complete proposal no later than the closing date and time indicated above. Offerors should ensure that the proposals are well-written in English, easy to read, follow the instructions provided and contain only requested information.

Any questions should be submitted via email to TapProcurement@crea-jtap.com no later than Mar 04, 2024. No questions will be entertained if they are received by means other than the specified email address, and any communications to alternate e-mail addresses will result in the disqualification of the bidder. The solicitation number (listed above) should be stated in the subject line. Answers will be compiled and distributed on Mar 06, 2024.

Proposals must be comprised of one electronic copy of the Technical Proposal and one electronic copy of the Cost/Business proposal, sent in separate e-mails, and labeled with the above-stated RFP number and title. Submissions shall be delivered to:

Creative Operations Department

TapProcurement@crea-jtap.com

Sincerely,

Creative Operations Department

Attachments:

Attachment I : Statement of Work

Attachment II : Instructions to Offerors

Attachment III : Evaluation Criteria

Attachment IV : Proposal Cover Letter

ATTACHMENT I: STATEMENT OF WORK

Future Foresight and Strategic Planning Advisor

PROGRAM SUMMARY
The Technical Assistance Program (TAP), funded by the U.S. Agency for International Development (USAID), is a five-year education and youth project that seeks to transform the organizational culture and improve the abilities within the Ministry of Education and the Ministry of Youth to ensure officials can implement desired reforms. Creative and its partners will provide technical assistance in the development, roll-out, and tracking of policies and procedures to incorporate international best practices for public education and youth programming. Among the many activities in the Jordan Technical Assistance Program, it will support curriculum development, promote inclusive learning techniques, improve the skills of teachers and school managers, and other tangible activities that ultimately support changing the organizational culture within the two ministries and relevant agencies. The program will further support Jordan-s outreach and behavioral change communications initiatives that are aimed at creating a culture of reading, the inclusion of vulnerable children, and increased youth engagement.

The Ministry of Youth is guided by the National Youth Strategy (2019-2025) which came in response to major transformations politically, socially, economically, and culturally, which have had a great impact on the Jordanian youth. The strategy set a vision for the Ministry where it aspires to develop “Globally thinking Jordanian youth with a firm identity and sense of loyalty” and a mission to promote youth work and the development of young people skills enabling them to innovate, create, produce, and participate in political life and public affairs. To achieve this mission and vision, the Ministry of Youth seeks to develop annual plans at the directorate level including goals, activities and targets that are aligned with the strategy. Moreover, the Ministry is also looking to develop annual plans to monitor its efforts and improve reporting processes.

Consultancy service Summary:
TAP is seeking applicants for a 7-months Future Foresight and Strategic Planning Advisor with an estimation of 80 days LOE.

TAP anticipates sourcing Future Foresight and Strategic Planning Advisor who will support TAP-s efforts to provide technical assistance to the Ministry of Youth in reviewing the updated current strategic plan (2021-2024), conducting future foresight analysis, developing a new strategic plan for the ministry (2025-2028), developing of an execution plan (2025-2028), and building the capacity of the leaders and relevant staff in strategic planning and future foresight.

Duties and Responsibilities:
Conduct desk review: Review the National Youth Strategy (2019-2025), the MoY-s strategic Plan (2021-2024) documents and national documents such the Economic Modernization Vision, the public sector modernization roadmap, the Government Indicative Executive Program, and the Royal Commission to Modernize the Political System, the recently enacted Administrative Organization Bylaw, and any other related documents, to assess the National Youth Strategy's alignment with the government's broader strategies, and to reflect all on the future planning of MoY.
Analyze the present strategy's results and identify any shortcomings or deficiencies in comparison to the strategy's achievement indicators (lessons learnt).
Benchmarking with other relevant countries MoY's future foresight plans such as UAE, Egypt, Tunisia, KSA, and any other international experiences.
Engaging with the ministry stakeholders such as ministry officials and staff, youth representatives, and external partners to ensure that the strategic plan reflects a comprehensive understanding of the needs, aspirations, and expectations of all relevant parties.
Defining the scope and area of future foreseeing foresight and the needed time frame, besides identifying the affected parties that might be involved.
Environmental Scanning: Analyzing the current global trends and drivers of change in the youth sector to identify potential future challenges/threats and opportunities using quantitative and qualitative methods and identify the impact (influence) and level of ambiguity of trends to identify priorities.
Scenario planning: identify ranges of potential outcomes and impacts to identify potential alternative future scenarios for youth and youth-related organizations (possible, preferred, and probable), and evaluate responses and manage for both positive and negative possibilities. Then determine the preferred future after evaluating different scenarios.
Strategic Plan Development: Assisting the ministry in developing a comprehensive strategic plan (based on the preferred future) that includes the vision, mission, and goals, strategic objectives, strategic initiatives/programs/projects, cost estimates, key performance measures (KPIs), and targeted values for KPIs.
Execution plan: Assisting the ministry in developing a four-year executive plan.
Facilitating Workshops: assisting the ministry in planning and facilitating internal and external workshops for the relevant employees and key stakeholders involved in the strategic planning process.
Finalize the Strategic plan of MoY based on all the above and prepare the final draft of the strategic plan and execution plan.
Training and Capacity building: Providing training to the leaders and related employees on future foresight and strategic planning concepts and tools to build their capacity. Training should coincide with the strategy preparation workshops.
Required Qualifications:
Minimum bachelor-s degree of Industrial Engineering, Business or Public Administration, strategic planning, or related field. A higher degree is preferable.
At least 10 years of experience in Strategic Planning and policy analysis: Prior experience in developing strategic plans, especially for government entities or similar organizations, is crucial. Experience in working on multi-year plans that involve policy development and implementation is highly valuable. preferably has regional /international experience.
Minimum 5 years of demonstrated experience in future foresight. Professional certificates in these areas are highly favorable.
Hands-on experience in preparing well-written documents such as strategic plans, future foresight analysis and executive plans.
Experience in conducting capacity building, training, and coaching is highly desirable.
Work experience with international organizations is highly favorable. Practical knowledge and experience with government ministries and departments are highly favorable.
Experience of working with the MoY, is highly desirable.
Excellent interpersonal and communication skills are required to engage diverse stakeholders, facilitate workshops, conduct interviews, and lead discussions effectively.
Proficiency with relevant computer software programs, especially MS Office.
Proficiency in both Arabic and English languages.
ESTIMATED PERIOD OF PERFORMANCE and LEVEL OF EFFORT (LOE)
ESTIMATED PERIOD OF PERFORMANCE: 7

Documents

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