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Four Halfday Conferences Events Tender in USA - 147496039

The STATE, DEPARTMENT OF has issued a Tender notice for the procurement of a Four Halfday Conferences Events in the USA. This Tender notice was published on 19 Aug 2026 and is scheduled to close on 02 Sep 2026, with an estimated Tender value of Refer Document. Interested bidders can access detailed Tender information, eligibility criteria, and complete bidding documents by referencing TOT Ref No. 147496039, while the tender notice number is PR16213618 and Registering on the platform.

Procurement Summary

Country: USA

Summary: Four Halfday Conferences Events

Deadline: 02 Sep 2026

Posting Date: 19 Aug 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 147496039

Document Ref. No.: PR16213618

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

This solicitation is to provide the following conference services on four (4) separate dates from September 2026 until September 2027 to be determined in consultation with U.S. Embassy Montevideo. Conference dates will not fall on weekends, local holidays, U.S. holidays, or school holidays. Vendor must specify open dates for this contract. Vendor must provide cancellation policy.
Venue requirements:
Venue location within a 5-mile radius from the U.S. Embassy in Montevideo.
Ballroom that can accommodate 80 pax from 07:00-13:00 or 12:00-18:00 in a cluster layout.
Preference for a venue where the entrance and escalator system flow directly into the main conference hall.
All prices should be in U.S. dollars.
MEETING PACKAGE
Half-day rental of a conference room from 07:00-13:00 or 12:00-18:00 of adequate size to accommodate 80 participants on four (4) separate dates from September 2026 to September 2027. Dates and times to be determined in consultation with U.S. Embassy Montevideo. Conference dates will not fall on weekends, local holidays, U.S. holidays, or school holidays. Vendor must specify open dates for this contract. Vendor must provide cancellation policy.
Conference room must not have obstructed views (with a high-quality audio system). Conference room tables should be in a cluster set up with 8 pax per table, and registration/reception tables should be adjacent to the main hall.
Coffee breaks, snacks, and water bottles
Registration/welcome (one hour): Welcome coffee, tea, disposable water bottles and sweet treats (bizcochos, alfajores, medialunas, etc). Timing to be coordinated and approved by U.S. Embassy Montevideo.
Coffee Break (one hour): coffee, tea, disposable water bottles and sweet treats (bizcochos, alfajores, medialunas, etc). Timing of break to be coordinated and approved by U.S. Embassy Montevideo.
Equipment and other supplies
A podium with a micro...
Notice ID: pr16213618

Department/Ind. Agency: state, department of

Sub-tier: state, department of

Office: us embassy montevideo

Product Service Code: x1ab - lease/rental of conference space and facilities

NAICS Code: 721110 - Hotels (except Casino Hotels) and Motels

Inactive Dates: sep 17, 2026

Inactive Policy: 15 days after date offers due

Documents

Tender Notice

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