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Fleet Management System Software Solution Tender in USA - 138868105

The ENERGY, DEPARTMENT OF has issued a Tender notice for the procurement of a Fleet Management System Software Solution in the USA. This Tender notice was published on 02 Apr 2026 and is scheduled to close on 15 Apr 2026, with an estimated Tender value of Refer Document. Interested bidders can access detailed Tender information, eligibility criteria, and complete bidding documents by referencing TOT Ref No. 138868105, while the tender notice number is SJ475487 and Registering on the platform.

Procurement Summary

Country: USA

Summary: Fleet Management System Software Solution

Deadline: 15 Apr 2026

Posting Date: 02 Apr 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 138868105

Document Ref. No.: SJ475487

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

Brookhaven Science Associates, LLC (BSA) is conducting market research to identify qualified vendors capable of providing a cloud-based fleet management system to support the management, compliance, and reporting requirements of a fleet of approximately 600-700 vehicles and equipment assets.
The desired solution shall be a Software-as-a-Service (SaaS) platform that provides an integrated, centralized system for fleet operations, including asset management, maintenance and work order tracking, inspections, reporting, and system integration.
The system must include, at a minimum, the following capabilities:
Centralized asset lifecycle management for vehicles and equipment
Work order management and preventive maintenance scheduling (time and mileage-based)
Electronic Driver Vehicle Inspection Reports (DVIR) with digital signature capability
Native mobile application enabling field users to perform inspections, manage work orders, and upload photos/documentation
Real-time reporting and analytics, including maintenance costs, fuel usage, and asset utilization
Integration with telematics (GPS-based systems) and fuel management systems
Cloud-based architecture with role-based access and real-time data availability
This Sources Sought Notice is issued for informational and planning purposes only and does not constitute a solicitation. BSA is not requesting proposals at this time.
Interested vendors are invited to submit capability statements demonstrating their ability to meet the requirements described above.
Notice ID: sj475487

Department/Ind. Agency: energy, department of

Sub-tier: energy, department of

Office: brookhaven natl lab -doe contractor

Product Service Code: da10 - it and telecom - business application/application development software as a service

NAICS Code: 518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Inactive Dates: apr 30, 2026

Inactive Policy: 15 days after response date

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Tender Notice

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