Fleet Key Management System Tender in United Kingdom - 142898534

Procurement Summary

Country: United Kingdom

Summary: Fleet Key Management System

Deadline: 09 Jul 2026

Posting Date: 09 Jun 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 142898534

Document Ref. No.: WPA26-0016

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

CPV Classification

35120000 - Surveillance and security systems and devices
35121000 - Security equipment
44316400 - Hardware
44500000 - Tools, locks, keys, hinges, fasteners, chain and springs
48000000 - Software package and information systems
48730000 - Security software package
50111110 - Vehicle-fleet-support services
51540000 - Installation services of special-purpose machinery and equipment
51611100 - Hardware installation services

Purchaser's Detail

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Tender Details

The Police and Crime Commissioner for Warwickshire, on behalf of Warwickshire Police, is inviting tenders for the provision of a secure Fleet Key Management System across operational police sites within Warwickshire. The requirement will be tendered as a single contract. In accordance with section 18 of the Procurement Act 2023, the Authority considered whether the requirement could appropriately be divided into lots. Following assessment, the Authority concluded that a single contract is operationally and technically preferable due to integration, consistency, security and support requirements across all operational sites. Warwickshire Police is seeking a secure electronic fleet key management solution to manage, track and audit vehicle key access across operational police sites. • Applies to approximately 350 fleet vehicle key sets across 17 operational sites. • Covers secure storage, issue, return, audit, reporting, and support. • Initial scope is fleet vehicle keys, with extensibility for other controlled assets (e.g. fuel cards, equipment) as optional. Aim/Purpose: The solution shall: • Provide a secure, auditable, and standardised method for managing fleet vehicle keys across all Warwickshire Police sites. • Replace inconsistent local practices with a force-wide controlled system. • Support improved governance, accountability, and risk management for vehicle access. • Enable future operational efficiencies (e.g. pooling and utilisation insight); however, no system inte...

Documents

 Tender Notice