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The IBI - INTERNATIONAL BUSINESS INITIATIVES has issued a Tender notice for the procurement of a Event Planner for the Liberia Development Awards in the USA. This Tender notice was published on 26 Sep 2023 and is scheduled to close on 03 Oct 2023, with an estimated Tender value of Refer Document. Interested bidders can access detailed Tender information, eligibility criteria, and complete bidding documents by referencing TOT Ref No. 89511732, while the tender notice number is and Registering on the platform.
Procurement Summary
Country: USA
Summary: Event Planner for the Liberia Development Awards
Deadline: 03 Oct 2023
Posting Date: 26 Sep 2023
Other Information
Notice Type: Tender
TOT Ref.No.: 89511732
Document Ref. No.:
Competition: ICB
Financier: United States Agency for International Development (USAID)
Purchaser Ownership: Public
Tender Value: Refer Document
Purchaser's Detail
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Login to see detailsTender Details
Request for proposals are invited for Event Planner for the Liberia Development Awards.
Level of Efforts: October 27 - December 7, 2023 - (30 days)
Deliverables:
- Develop a full guest list with details information (names, phone numbers, and email, location)
- Develop invitation, certificates and event program.
- Deliver all hard copies invitations and follow -up on invitees' confirmation to ensure full attendance.
- Ensure all print materials/items are printed and available for the LDA.
- Ensure the conference hall is set up, and microphones and sockets are functional.
- Write a full report of the event.
Roles and Responsibilities:
- Develop a guest list and follow up to confirm participants
- Develop invitations, certificates and event programs.
- Liaise with DELTA operations to print out all LDA materials/ items including banners, plague invitations, programs, etc
- Participate in all the LDA planning meetings.
- Provide oversight including setting up of the venue, catering services, and cleaning crew before and after the event.
- Handle problems at the event to ensure the LDA runs smoothly.
- Develop a detailed Gantt chart outlining the activities to inform the LDA planning.
- Work closely with DELTA to implement the Gantt for the smooth running of the LDA.
- Use the Gantt chart to track milestones achieved every week.
- Provide weekly updates on progress made.
- Ensure the event meets USAID standards.
Qualification
- Excellence in teamwork, and strong interpersonal and communication skills.
- Strong writing skills and fluent in English
- Experience managing events for USAID or its implementing partners.
- Excellent negotiation skill
- Ability to work with people of diverse backgrounds.
- Ability to multitask and work under stress.
- Write a report about the management of the event.
The consultant will work with and report to the CLA Coordinator.
Closing Date: 3, October, 2023.
Documents
Procurement Documents for USA
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