Event Planner for the Liberia Development Awards Tender, USA - 89511732

Procurement Summary

Country : USA

Summary : Event Planner for the Liberia Development Awards

Deadline : 03 Oct 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 89511732

Document Ref. No. :

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : Public

Tender Value : Refer Document

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Tender Details

Request for proposals are invited for Event Planner for the Liberia Development Awards.

Level of Efforts: October 27 - December 7, 2023 - (30 days)
Deliverables:
- Develop a full guest list with details information (names, phone numbers, and email, location)
- Develop invitation, certificates and event program.
- Deliver all hard copies invitations and follow -up on invitees' confirmation to ensure full attendance.
- Ensure all print materials/items are printed and available for the LDA.
- Ensure the conference hall is set up, and microphones and sockets are functional.
- Write a full report of the event.

Roles and Responsibilities:
- Develop a guest list and follow up to confirm participants
- Develop invitations, certificates and event programs.
- Liaise with DELTA operations to print out all LDA materials/ items including banners, plague invitations, programs, etc
- Participate in all the LDA planning meetings.
- Provide oversight including setting up of the venue, catering services, and cleaning crew before and after the event.
- Handle problems at the event to ensure the LDA runs smoothly.
- Develop a detailed Gantt chart outlining the activities to inform the LDA planning.
- Work closely with DELTA to implement the Gantt for the smooth running of the LDA.
- Use the Gantt chart to track milestones achieved every week.
- Provide weekly updates on progress made.
- Ensure the event meets USAID standards.
Qualification
- Excellence in teamwork, and strong interpersonal and communication skills.
- Strong writing skills and fluent in English
- Experience managing events for USAID or its implementing partners.
- Excellent negotiation skill
- Ability to work with people of diverse backgrounds.
- Ability to multitask and work under stress.
- Write a report about the management of the event.

The consultant will work with and report to the CLA Coordinator.

Closing Date: 3, October, 2023.

Documents

 Tender Notice