Event Management Services for Understanding Risk Forum Tender, Japan - 87771459

Procurement Summary

Country : Japan

Summary : Event Management Services for Understanding Risk Forum

Deadline : 05 Sep 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 87771459

Document Ref. No. : RFP 24-0093

Financier : World Bank (WB)

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Request for proposals are invited for Event Management Services for Understanding Risk Forum in Japan 2024

Issue Date and Time: Aug 23, 2023 12:00

Closing Date and Time: Sep 05, 2023 05:00

Solicitation Number: Rfp 24-0093

Institution: Ibrd/Ida

Assignment Location: Japan

Issue Date: September 06, 2023

Closing Date and Time: September 27th, 2023 (5:00pm Washington, Dc Time)

Brief Description of the Assignment:

The Disaster Risk Management Team at the World Bank is Looking for a Hybrid (Online and Onsite) Events Management / Production Company to Manage the Production and Organization of 2024 Understanding Risk Forum and to Make the Event a Space for Creativity, Innovation, and Inspiration. 2024 Understanding Risk Forum is the Five-Days Global Conference that will be Held in Mid-June 2024 in Hyogo Prefecture, Japan.

The Conference is a Platform for Collaboration, Knowledge Sharing, and Innovation in Assessing, Managing, and Reducing Disaster Risk.

The Event Seeks to Build Bridges between Experts, Organizations, Academia, and Others, to Move from Understanding Risk to Action in Disaster Resilience, Supporting Current Processes of Collaboration and Regional Integration in the Context of the Asia Sustainable Development Agenda. The Program will have Different Formats, including Plenaries with Keynote Speakers, Technical Sessions, Ignites Talks, Training, Field Trips, and Spaces for Participants' Networking.

The Successful Consultancy will have to Demonstrate Capacity in Producing Hybrid Events, the Capacity to Work in Hyogo, Japan, and the Ability to Work in Japanese and English.

Place of Assignment: Hyogo, Japan

Commencement Date: June 17, 2024

Background

Understanding Risk (Ur) is an Open and Global Community of Almost 20, 000 Experts and Practitioners Interested and Active in the Creation, Communication, and Use of Disaster Risk Information. Ur Community Members Share Knowledge and Experience, Collaborate, and Discuss Innovation and Best Practice in Disaster Risk Assessment.

The Community Members Come from More than 200 Countries across 2, 200+ Organizations. Ur is the Preeminent Platform for Collaboration, Knowledge Sharing, and Innovation in Identifying and Assessing Disaster Risk.

Objectives of ur24

Promote Disruptive Innovations in Disaster Risk Management and Resilience by Bringing Together Policymakers, Financial Risk Managers, and Development Partners, from the Region and around the Globe. Ur 2024 Seeks to Strengthen Regional Integration and Collaboration on Climate and Disaster Risk Management. This Objective will be Achieved through:

(I) Providing Opportunities for Knowledge Exchange on Disaster Risk Management among Experts, Government Officials, Private Sector Participants, and Academia from Different Countries.

(Ii) Capturing Best Practices and Identifying Areas for Collaboration, including Partnership among Governments, Private Sectors, Academia, Ngos, Communities, and Development Partners on Disaster Risk Management

(Iii) Strengthening Cooperation on Climate and Disaster Risk Management among Asian Countries.

Target Audience

The Target Audience is Government Officials, Private Sector Organizations, Academia, and Development Partners.

Qualifications and Experience Required:

Prospective Vendors shall Possess the following Qualifications and Skills:

1. Quality of the Portfolio

2. Demonstrated Experience in Producing High-Quality Large-Scale Hybrid Events

3. Logistic Hub in Japan with Capacity in Hyogo Prefecture (Mandatory)

4. Japanese/English Capabilities

5. Provide Information on Their Core Business and Years in Business

6. Provide Information on the Managerial Capabilities of the Firm

7. Provide Information on the Key Personnel and Their Experience in Business

How to Apply:

Interested Firms are Hereby Invited to Electronically Submit (I) a Letter of Expression of Interest, (Ii) a Company Profile, No Later than September 05, 2023, to the following Email Address with “Rfp 24-0093 Expression of Interest - ur24” in the Subject Line.

The Solicitation may be Obtained by Sending an Email to the Address below by Referencing the following Information:

1. Solicitation Number

2. Company Name

3. Contact Person Name and Title

4. Address

5. Telephone Number

6. Contact's Email Address

A Copy of the Solicitation will be Sent to Organizations that have Replied to and are Eligible to Receive this Advertisement.

All Requests and Questions regarding this Solicitation shall be Directed to the following Email: .

The Wbg Reserves the Right to Publicly Disclose Contract Award Information, including but not Limited to, Name of Company Receiving the Award, Brief Description of Services, and Contract Award Amount, for Any Contract Award Valued over Us$250, 000. Offeror's Proposal and Contractual Documents will Remain Confidential and Therefore not Subject to Disclosure.

Documents

 Tender Notice