Event management services Tender, Kyrgyzstan - 83394106

Procurement Summary

Country : Kyrgyzstan

Summary : Event management services

Deadline : 13 Jun 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 83394106

Document Ref. No. : 2023/AO/47

Financier : Other Funding Agencies

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

Name :Login to see tender_details

Address : Login to see tender_details

Email : Login to see tender_details

Login to see details

Tender Details

Tenders are invited for Event management services in Kyrgyzstan

• Conference/meeting room and related materials and resources

- Meeting rooms packages including coffee break, lunch, dinner, car parking and cloakroom for different types of event capacities;
- Meeting rooms setting up (stage construction, Conference, Auditorium, Banquet, Classroom, U-Shape styles and others) registration desk, head-table, flipcharts, podium, name plates of contributors/speakers etc. and cleaning before and after events;
- Providing participants with bottles of water, pens, paper for notes;
- Distribution to participants and contributors of visibility items provided by the Secretariat of the Council of Europe;
- Production and installation in the room of visibility materials like flags and roll-up banners;
- Printing of events-/activities- related materials such as agenda, badges, background reference and/or training/conference materials, etc.
- Printing and producing layout of the Programme-s related publications in line with the Council of Europe publication guidelines;
- Dealing with and following up registration of participants and contributors and/or providing attendance lists signed by participants by providing registration desk, host/hostess/supervisor;
- Providing on-site technical and computer equipment (incl. laptop, projector, screening equipment, beamer, delegate/collar/handheld/rostrum microphones, flipchart, earphones, sound system, remote control, photo, video, video conference equipment, voice recording, switcher-splitter, online platform/connection links for hybrid/online events);
- Providing on-site technical and computer assistance at the event by technicians;
- Abiding by all health and safety regulations at the event site;
- Providing professional photographer services;
- Providing on-site printing facilities.

• Accommodation

- Accommodation for participants and contributors in standard class single rooms in the selected event places (breakfast and WI-FI included);
- Ensuring security protocols agreed with the Council of Europe Secretariat are respected for every accommodation arrangement.

Accommodation may be requested in any city and region in Kyrgyz Republic. The precise requirements shall be stipulated during the call-off procedure.

• Catering

- Organising and/or providing catering services for lunches, coffee breaks and/or dinners, including waiter/waitress services.

Documents

 Tender Notice