DSWD NNP No. 18-GOP-SVC-012-A Hiring of Consulting Services for the Enhancement of... Tender

Procurement Summary

Country : Philippines

Summary : DSWD NNP No. 18-GOP-SVC-012-A Hiring of Consulting Services for the Enhancement of Work and Financial Plan (WFP) and Monthly Disbursement Program (MDP) for the Development of Necessary Information Sys

Deadline : 10 Aug 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 25619960

Document Ref. No. : DSWD NNP No. 18-GOP-SVC-012-A Hiring of Consulting

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT - MAIN
Katrina Enerio Garcia
Administrative Officer IV
DSWD Constitution Hills
Batasan Complex
Quezon City
Metro Manila
Philippines 1126
63-2-9318101 Ext.122
63-2-9316139
kegarcia@e-dswd.net
Philippines
Email :kegarcia@e-dswd.net

Tender Details

DSWD NNP No. 18-GOP-SVC-012-A Hiring of Consulting Services for the Enhancement of Work and Financial Plan (WFP) and Monthly Disbursement Program (MDP) for the Development of Necessary Information Sys

NOTICE OF NEGOTIATED PROCUREMENT

(Small Value Procurement-Individual Consultant)

DSWD NNP No. 18-GOP-SVC-012-A



Hiring of Consulting Services for the Enhancement of Work and Financial Plan (WFP) and Monthly Disbursement Program (MDP) for the Development of Necessary Information System

(PR No. 2018062122)





1. The Department of Social Welfare and Development (DSWD) through the General Administration Support-Maintenance and Other Operating Expenses Current Appropriation Fund intends to apply the sum of Two Hundred Fifty-Two Thousand Nine Hundred Fifty-Eight Pesos and Twenty Centavos (PhP252, 958.20) being the Approved Budget for the Contract (ABC) to payments under the contract for Hiring of Consulting Services for the Enhancement of Work (WFP) and Financial Plan and Monthly Disbursement Program (MDP) for the Development of Necessary Information System.



2. The project at hand aims to:



-c Hire a Consultant who shall provide expertise on the enhancement of Department-s Annual Work and Financial Plan and Monthly Disbursement Program to be used for the development of necessary Information System.

3. The Consultant/Consultancy Firm should possess the following qualifications:

-c Preferably with Master-s Degree in Business Administration with expertise and specialization on the field of finance and administration

-c Must have experience as training Facilitators/Consultant

-c Have previous experience in developing/preparation or reviewing of Work and Financial Plan and Monthly Disbursement Program or equivalent plans, financial instruments and documents. Interested applicants to submit sample copy of WFP and MDP reports.

-c Highly proficient in written and oral communication skill, fluency in English is essential

4. The Consultant is expected to come up with the following deliverables in accordance to its scheduled timelines:

The Financial Management Service (FMS) in coordination with Policy Development and Planning Bureau (PDPB) shall hire the services of Consultant to enhance the Department-s Annual Work and Financial Plan and Monthly Disbursement Program. Specifically, the Consultant shall undertake the following activities under the supervision and direction of the Director of FMS:

iƒ1/4 Develop a customized Annual Work and Financial Plan and Monthly Disbursement Program template based on the needs of the DSWD. Said template should be aligned with the existing guidelines issued by Oversight Agencies;

iƒ1/4 Review, enhance and report the proposed/needed improvements in the electronic templates and timing of the preparation & consolidation of WFPs and MDPs, including the 2020 Tier 1;

iƒ1/4 Guide and facilitate the participants in the accomplishment of the templates and generation of the consolidated physical and financial plans during and after the conduct of Work and Financial Planning Workshop;

iƒ1/4 Assist the Financial Management Service in the Workshop Design;

iƒ1/4 Recommend process improvement in the WFP Workshop Program and identify good practices and common mistakes.

5. The total contract price is Two Hundred Fifty-Two Thousand Nine Hundred Fifty-Eight and Twenty Centavos (PhP252, 958.20) which shall be paid in accordance with the following:

Output/Deliverables - Time Frame - Tranche - % of Payment

Inception Report - 7 days upon receipt of Notice to proceed - 1st - 20%

Customized WFP and MDP template (including use of information technology) and Activity Design of Work and Financial Planning Workshop accepted by FMS - 7 days before the conduct of Work and Financial Planning Workshop - 2nd - 20%

Facilitation of Workshop and Reports on the accomplished Work and Financial Plan and Monthly Disbursement Program - 7 days during and after the conduct of Work and Financial Planning Workshop - 3rd - 30%

Evaluation of the current WFP and MDP System Design and recommendation for improvement of WFP and MDP processes, tolls, timelines & systems - Within 14 Calendar days after the conduct of the WFP Workshop - 4th - 30%

TOTAL 100%

6. The contract duration is thirty-five (35) calendar days from receipt of the Notice to Proceed.

7. The DSWD now calls for the submission of the following documents on or before 10 August 2018 9:00AM.

a. Comprehensive Curriculum Vitae (CV);

b. Copy of the Diploma/Degree Certificate;

c. Related Sample Works (Financial Management Reports, WFP and MDP);

d. BIR Certificate of Registration;

e. PhilGEPS Registration Number;

f. Simple Financial Proposal (Annex A)

g. Omnibus Sworn Statement (Annex B)



Applications may be submitted through e-mail at quotations@dswd.gov.ph or in printed copies in the addresses stated below.



8. Applications will be evaluated based on the following criteria:



Qualification - Percentage

iƒ˜ Minimum of Bachelor-s Degree. Preferably with Master-s Degree in Business Administration with expertise and specialization on the field of finance and administration. - 40%

a) Master-s Degree and/or Master-s Degree with PhD units - 40%

b) Bachelor-s Degree with Master-s Degree units - 30%

c) Bachelor-s Degree Holder - 20%



iƒ˜ Must have experience as training Facilitator. - 20%

a) With 10 years or more in experience - 20%

b) With above five (5) years but below 10 years relevant experience - 15%

c) With three (3) to five (5) years relevant experience 10%



iƒ˜ Have previous experience in developing/preparation of reviewing WFP and MDF or equivalent plans, financial instruments and documents. (Interested applicants to submit sample copy financial management reports, WFP and MDP): - 20%

a) Extensive experience in working or engaging agencies in the public sector, i.e., at least 10 years - 20%

b) Extensive experience in private sector i.e., at least 10 years 10%



iƒ˜ Highly proficient in written and oral communication skills, fluency in English is essential

*Interview will be conducted simultaneous with the evaluation of Curriculum Vitae, Sample Works and Financial Proposals of the Applicants. - 20%

Total 100%

Passing Rate: 80%



9. The Consultant shall be selected Negotiated Procurement under Small Value Procurement pursuant to Section 53.9 of the 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184 (R. A. No. 9184) or the Government Procurement Reform Act (GPRA).



10. The Consultant shall be required to issue Official Receipt (OR) as acceptable evidence of receipt of payment for disbursements. Nonetheless, the DSWD will not hold payments of Consultants in case they are unable to issue an (OR). An Acknowledgement Receipt shall be asked, in lieu of OR, as evidence of payment. If the DSWD is the sole source of income of the Consultant, he/she may avail of the substituted filing and will not be required to issue an OR, in which case a Notice of Availment of Substituted Filing of Percentage Tax Return shall be submitted by the Consultant.



11. For further information, please contact Glamour Fe M. Montano at tel. nos. 931-6139/931-8101 to 07 local 122/124 or at gfnmontano@dswd.gov.ph.





THE CHAIRPERSON

Bids and Awards Committee - I

c/o BAC Secretariat

Ground Floor, DSWD Central Office

IBP Road, Constitution Hills, Quezon City

Telefax No.: (02) 931-6139

Trunkline No.: (02) 931-8101 local 122 to 124



Very truly yours,





LUZVIMINDA C. ILAGAN

Undersecretary and

Bids and Awards Committee - I Chairperson



By:



(Original Signed)

MARIE ANGELA S. GOPALAN

Director, National Household Targeting Service

Bids and Awards Committee - I, Vice Chairperson





Line Items

Item No.Product/Service NameDescriptionQuantityUOMBudget (PHP)

1DSWD NNP No. 18 GOP SVC 012 -AHiring of Consulting Services for the Enhancement of Work and Financial Plan (WFP) and Monthly Disbursement Program (MDP) for the Development of Necessary Information System1Lot252, 958.20

Closing Date : 2018-08-10

Documents

 Tender Notice