Document Management System Tender in Canada - 133191191

Procurement Summary

Country: Canada

Summary: Document Management System

Deadline: 04 Feb 2026

Posting Date: 06 Jan 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 133191191

Document Ref. No.: 2026RFP0002

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

The UCalgary is seeking a document management software (“DMS”) tailored to our in-house Legal Services department. This initiative supports our commitment to modernizing legal operations, improving document governance, and ensuring compliance with regulatory and internal standards. Our legal team currently manages a high volume of sensitive documents including contracts, litigation files, regulatory correspondence, and privileged communications using a combination of SharePoint, shared drives, email, and manual processes. These methods present challenges in version control, confidentiality, auditability, and collaboration. The proposed DMS will serve as a centralized, secure repository to streamline the creation, storage, retrieval, and lifecycle management of legal documents. Project Objectives: Improved Security and Compliance: Ensure secure access controls, audit trails, and compliance with relevant data protection regulations (e.g., GDPR, ATIA, POPA, HIPAA). Enhanced Search and Retrieval: Enable fast, intuitive search capabilities using metadata, full-text indexing, and tagging. Workflow Automation: Streamline document-centric workflows such as approvals, reviews, and records retention. Collaboration and Accessibility: Facilitate real-time collaboration and remote access for both internal and external stakeholders. Scalability and Integration: Support future growth and integrate with platforms such as Microsoft 365, ERP systems, and CRM tools. Confidentiality and Access C...
Solicitation Type : RFP - Request for Proposal (Formal) Reference Number : 0000310771 Location : Canada, Alberta Purchase Type : Duration: 3 years Option: Two (2) renewal options for two (2) year each at the discretion of the University of Calgary. Description : The UCalgary is seeking a document management software (“DMS”) tailored to our in-house Legal Services department. This initiative supports our commitment to modernizing legal operations, improving document governance, and ensuring compliance with regulatory and internal standards. Our legal team currently manages a high volume of sensitive documents including contracts, litigation files, regulatory correspondence, and privileged communications using a combination of SharePoint, shared drives, email, and manual processes. These methods present challenges in version control, confidentiality, auditability, and collaboration. The proposed DMS will serve as a centralized, secure repository to streamline the creation, storage, retrieval, and lifecycle management of legal documents. Project Objectives: Improved Security and Compliance: Ensure secure access controls, audit trails, and compliance with relevant data protection regulations (e.g., GDPR, ATIA, POPA, HIPAA). Enhanced Search and Retrieval: Enable fast, intuitive search capabilities using metadata, full-text indexing, and tagging. Workflow Automation: Streamline document-centric workflows such as approvals, reviews, and records retention. Collabora...

Documents

 Tender Notice