Disasters & Emergencies Preparedness Programme Tender - 19853470

Procurement Summary

Country: United Kingdom

Summary: Disasters & Emergencies Preparedness Programme: Value for Money Data Analysis

Deadline: 05 Feb 2018

Posting Date: 02 Feb 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 19853470

Document Ref. No.:

Financier: Department For International Development

Purchaser Ownership: -

Tender Value: Refer Document

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Tender Details

Tenders are invited for Disasters & Emergencies Preparedness Programme: Value for Money Data Analysis.

Context

The Disasters and Emergencies Preparedness Programme (DEPP) is a multi-year programme worth £30m which will significantly improve the quality and speed of humanitarian response in countries at risk of natural disaster or conflict related humanitarian emergencies. It does this by increasing and strengthening the capacity of the humanitarian system at all levels. The DEPP Business Case Theory of Change / objectives areas:

• To contribute to improved knowledge and understanding of individuals by sharing best practice for humanitarian preparedness and response.

• To develop coalitions, partnerships and networks which are able to work together to address humanitarian needs in a wide range of emergency situations.

• To improve institutional arrangements and policy environments so that national systems for humanitarian response and preparedness are better supported and more sustainable.

• To improve preparedness systems for early action with communities at risk of disasters.

• To strengthen the evidence base for what works to help build humanitarian capacity at scale, by scaling up tested innovations.

The DEPP is a unique collaboration between the CDAC Network, DFID and the Start Network. Since the end of 2014 the £30 million programme is in implementation across 14 collaboratovely developed projects.

The Start Network, is hosted by Save the Children UK in their Farringdon London office.

Purpose of consultancy:

The purpose of this work is to produce analysis of the humanitarian operational processes and analysing the value for money of specific activities being undertaken in the DEPP programme.

It-s envisaged that there will be two phases of work. This Terms of Reference relates to the first phase, which will determine whether a second phase needs to be triggered and what it should set out to achieve.

• 1st phase - crunch January to April 2018

• 2nd phase - overlap April 2018 to June 2018 (budget dependent)

This work is not a decision document or an academic research document. This is designed to aid understanding of the nature and extent of adaptive programming occurring/having occurred in the programme and successes of activities within the programme. Part of this work will form programme reporting for the donor and stakeholders as well as potential evidence-base to advocate for flexible multi-country programming. The DEPP Learning Project team sits outside of the Start Network organisation, and it focusses on captured programme-level logframe monitoring data, as well as compiling learning outputs for the programme thematic areas. As such there is no specific focus on operational management data and learning therefore this work would provide valuable insight for internal business operations of humanitarian programming. The DEPP team will establish the quality indicators for a work plan including timelines.

Timeframe:

· ASAP - consultancy will be c. 2 - 3 months

Location:

· Role will be remotely based, but is preferable that the consultant will have access to DEPP projects for visits.

Deliverables:

1 Project VFM support

Each project within the DEPP portfolio (14 projects), is producing their own Value for Money report on their project and a case study on a specific activity. This will be submitted through the Value For Money template. The purpose of this ToR is to support the DEPP projects in completing this template, and accompanying the project managers / project management units in this process.

Programme VFM analysis and Start Network sustainability for capacity development programming

Not only do projects need to provide an account for VFM, but so does the Start Network DEPP team programme management. A programmatic VFM report of the DEPP portfolio will be produced, identifying the value of the Start Network DEPP programme management team and answering questions; on where and how this function has provided VFM. An Analysis Paper and data analysis documentation will be produced:

a) Analysis of management data (operational and financial) within Start Network DEPP team in order:

• To identify, compare patterns and trends;

• To examine qualitative and quantative data;

b) Identify what works and what doesn-t work in operational matters;

c) Inform internal modelling for future capacity development programming management structure. These structures will not necessarily sit in the Start Network Platform (current Start team) but can make the case for any form of programme management for collaborative initiatives being adequately resourced, as suggested in the recommendations in HHI Formative Phase Report. Modelling can be shared with Start Network Hubs so that operations for collaborative management for country portfolios are adequately costed and defensible.

In conjunction with c), the DEPP team will have identified what we need / don-t need for this in collaboration with the Start team leads on this work. Based on this:

d) Other related tasks to ensure VFM metrics are shared across the Start Network areas of work: Start Fund, Start Engage, Start Labs (DEPP Labs), Start Network governance and membership, Start Network development & growth.

Profile:

· Solid communication skills, both face to face and remote working

· Excellent IT skills

· Be fluent in written and spoken English

· Strategic writer, experienced working in consortia to draft documents

Key considerations Operational and programming:

• Demonstrate an understanding of programme management and PMO models.

• Financial literacy sufficient to analyse management accounts.

• Flexibility to be steered from team on collaborative theory and practice.

• Demonstrate practical programmatic knowledge of how activities are implemented and the value of certain approaches.

• Understanding of DFID VFM principles and donor guidelines, as well as being able to critique it sufficiently so that we can layer analysis.

Analysis:

• Ability to tackle complexity and understanding of systems change (i.e.: multiple decentralised non-uniform data sources etc).

• Analyst specialist, with an ability to write clearly and succinctly, particularly non-technical audiences.

• Ability to design, plan, manage analysis products.

• Experience of digital platforms and advanced Microsoft Office i.e.: Excel skills, Word, Powerpoint etc.

• Experience with handling data (confidential data and personal data etc).

• Understanding of Intellectual Property and how it relates to business operations information.

HOW TO APPLY:

Expressions of interest:

Please send expressions of interest to adam.mcvie@startnetwork.org. This should include an up to date CV, a covering letter and an outline plan of how you intend to achieve the deliverables. Due to the urgency of this recruitment we will review applications on an ongoing basis. We recommend to submit applications as soon as possible

Documents

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