Department of Commerce Low Risk Closeout Tender in USA - 137960315

Procurement Summary

Country: USA

Summary: Department of Commerce Low Risk Closeout Initiative

Deadline: 30 Apr 2026

Posting Date: 17 Mar 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 137960315

Document Ref. No.: 1331L524-ES-A-LowRiskCloseouts

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

The Department of Commerce (DoC), Shared Services Procurement Office (SSPO)* contract portfolio includes expired contracts that are over-age, as the period of performance or final delivery date of these contracts has expired, and the time prescribed for contract file closeout has elapsed. SSPO's contract closeout backlog presents not only a significant burden to legacy acquisition and financial systems but also impedes SSPO's efforts to appropriately archive expired contracts and prepare for transition and migration to modernized financial and procurement systems in the future. To clear this backlog of over-age contracts SSPO is implementing a limited-use case procedure that will enable closeout of these contracts in an efficient and cost-effective manner. These procedures include identification of those expired contracts that can be closed out in a streamlined manner based on certain criteria under which they are considered to be low risk. These contracts are identified in the attached spreadsheet (SSPO_Low Risk Targeted Closeout List).
The procedures SSPO developed to significantly reduce the backlog of expired contracts will enable DoC to expeditiously close those actions. SSPO developed the procedures using risk-based management principles by identifying and classifying open, expired contracts as low risk based on one (or more) of the following criteria such that either:
i) the contract period of performance expired during or prior to the end of Fiscal Year 2020 (viz., 9/30/2020) and consequently the five-year period for recording, adjustment, and/or liquidation (payment) of any associated contractual obligations expired on 9/30/2025; or
ii) the contract period of performance expired during or prior to the end of Fiscal Year 2024 (viz., 9/30/2024) and the contract has had no invoice or payment activity within the past 12 months and there are no known outstanding invoices; or
iii) the contract period of performance expired during or prior to Fiscal Ye...
Notice ID: 1331l524-es-a-lowriskcloseouts

Department/Ind. Agency: commerce, department of

Sub-tier: office of the secretary

Office: dept of commerce sspo

Inactive Dates: may 15, 2026

Inactive Policy: 15 days after response date

Documents

 Tender Notice

Documents.zip