Contract for Security for Philippine Sports Tender - 12589788

Procurement Summary

Country: Philippines

Summary: Contract for Security for Philippine Sports Commission ( RMSC, Philsports Pasig, Baguio and Other Venues)Re-bid

Deadline: 10 May 2017

Posting Date: 20 Apr 2017

Other Information

Notice Type: Tender

TOT Ref.No.: 12589788

Document Ref. No.: PSCBAC-005-2017

Competition: ICB

Financier: Self Financed

Purchaser Ownership: -

Tender Value: Refer Document

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Tender Details

Contract for Security for Philippine Sports Commission ( RMSC, Philsports Pasig, Baguio and Other Venues)Re-bid
PHILIPPINE SPORTS COMMISSION
TERMS OF REFERENCE (TOR)
PUBLIC BIDDING FOR THE PROCUREMENT
OF PSC SECURITY SERVICES
1. APPROVED BUDGET FOR THE CONTRACT
The Philippine Sports Commission (PSC) shall offer public bidding to all prospective bidders for the procurement of Security Services with an Approved Budge for the Contract (ABC) amounting to FORTY TWO MILLION FOUR HUNDRED SEVENTY NINE THOUSAND EIGHT HUNDRED EIGHTY SIX PESOS (42, 479, 886.00)
2. SCOPE OF WORK
The prospective bidders shall bid and provide security services for the PHILIPPINE SPORTS COMMISSION to its Venues: RMSC, PhilSports Complex, Muntinlupa, Velodrome Fort Bonifacio, Taytay, La Mesa Dam and Baguio, with details as follows:
2.1 To provide minimum of (139) Security Guards to be deployed at RMSC, PhilSports Complex, Muntinlupa, Velodrome, Forth Bonifacio, Taytay, La Mesa Dam and Baguio who shall inspect, monitor, secure and guard the areas occupied by PSC by rotation 24 hours a day from Monday to Sunday.
2.2 To perform the following:
a. To guard and protect PSC properties from theft, arson, pilferage, trespassers, robbery, destruction and other unlawful acts committed by any person as well as maintain peace and order within PSC premises.
b. Protect PSC officials, employees, visitors and guests from assault, harassment, threat or intimidation, and other criminal acts and to enforce and implement security and safety rules and regulations within PSC premises.
c. Conduct inspection of all bags and baggage-s carried by people coming in and out of the PSC premises.
d. Conduct random physical inspection of performing in and out of the premises, as warranted.
2.3 139 guards will be hired following Posting in all PSC owned and manage facilities:
Number of Security Personnel per venue
RMSC 58
PHILSPORTS 52
MUNTINLUPA` 3
VELODROME 3
FORT BONIFACIO 3
TAYTAY 3
LA MESA DAM 3
Total: 125
BAGUIO 14
TOTAL 139 SG guards
PRESENT POST
RMSC NO OF GUARDS NO OF HOURS
SHIFT
Supervisor
(Presently 2 supervisors on 12 hours duty) 2
12 6am to 6pm 12 hours 12 HOURS DAY SHIFT
6pm to 6 am 12 HOURS NIGHT SHIFT
Admin Lobby 3 8 6am-2pm-2pm-10pm
10pm-6am
Chairman-s office 2 8 6am-2pm
2pm-10pm
Property 3 8 6am-2pm
2pm-10pm
10pm-6am
Tennis Lounge 3 8 6am-2pm
2pm-10pm
10pm-6am
GATE 8 (NAS) 3 8 6am-2pm
2pm-10pm
10pm-6am
SOUTH TOWER-DORMITORY 3 8 6am-2pm
2pm-10pm
10pm-6am
SPORTS SCIENCE CENTER 3 8 6am-2pm
2pm-10pm
10pm-6am
BASEBALL 3 8 6am-2pm
2pm-10pm
10pm-6am
ROVING GUARD 3 8 6am-2pm
2pm-10pm
10pm-6am
MAIN GATE 3 8 6am-2pm
2pm-10pm
10pm-6am
TATAP/DORMITORY
AT BASEBALL 3 8 6am-2pm
2pm-10pm
10pm-6am
ELECTRICAL ROOM (NAS)
GATE 2 3 8 6am-2pm
2pm-10pm
10pm-6am
COOLING TOWER (NAS)
LAUNDRY AREA 3 8 6am-2pm
2pm-10pm
10pm-6am
NORTH TOWER 3 8
6am-2pm
2pm-10pm
10pm-6am
CENTER GATE RM FOOTBALL (Adriatico) 3 8 6am-2pm
2pm-10pm
10pm-6am
PROPOSED NEW POST
GATE 2 BADMINTON 3 8 6am-2pm
2pm-10pm
10pm-6am
LA SALLE GATE
3 8 6am-2pm
2pm-10pm
10pm-6am
RM CANOPY
ENTRANCE 3
8 6am-2pm
2pm-10pm
10pm-6am
RM CANOPY EXIT 3 8 6am-2pm
2pm-10pm
10pm-6am
Total numbers of SG 58
PHILSPORTS NO. OF GUARDS NO. OF HOURS SHIFT
SUPERVISOR 2 12
6am to 6Pm 6Pm to6 am (12 hours)
DORM A 3 8 6am-2pm
2pm-10pm
10:pm-6am
DORM I/J 3 8 6am-2pm
2pm-10pm
10:pm-6am
DORM F/H CHAIRMANS BILLETING
INDOOR 3 8 6am-2pm
2pm-10pm
10:pm-6am
OUTDOOR
3 8 6am-2pm
2pm-10pm
10:pm-6am
GATE 1 3 8 6am-2pm
2pm-10pm
10:pm-6am
GATE 2 (LRP)
2 8 6am-2pm
2pm-10pm
WALK INN INDOOR
2 8 6am-2pm
2pm-10pm
GATE 4 (CMG) 3 8 6am-2pm
2pm-10pm
10:pm-6am
TRACK OVAL 3 8 6am-2pm
2pm-10pm
10:pm-6am
CHECK POINT 1 3 8 6am-2pm
2pm-10pm
10:pm-6am
ROVING 3 8 6am-2pm
2pm-10pm
10:pm-6am
BUILDING B BACKDOOR 2 8 6am-2pm
2pm-10pm
BUILDING B
INDOOR 2 8 6am-2pm
2pm-10pm
SWIMMING POOL 2 8 6am-2pm
2pm-10pm
BRENT GYM 2 8 6am-2pm
2pm-10pm
WHITE HOUSE FENCING 2 8 6am-2pm
2pm-10pm
EDPITAF PARKING 2 8 6am-2pm
2pm-10pm
DANCESPORT AREA/POC 2 8 6am-2pm
2pm-10pm
GATE 5 2 8 6am-2pm
2pm-10pm
DORM G 3 8 6am-2pm
2pm-10pm
10:pm-6am
Total SG 52
MUNTINLUPA
SKEET AND TRAP 3 8 6am-2pm
2pm-10pm
10pm-6am
VELODROME
CYCLING 3 8 6am-2pm
2pm-10pm
10pm-6am
FT BONIFACIO
SHOOTING RANGE 3 8 6am-2pm
2pm-10pm
10pm-6am
TAYTAY
DRAGON BOAT
CANOE-KAYAK 3 8 6am-2pm
2pm-10pm
10pm-6am
LA MESA DAM 3 8 6am-2pm
2pm-10pm
10pm-6am
TOTAL 15
BAGUIO
SUPERVISOR 2 12 6am to 6pm 12 hours 6pm to 6am 12 hours NS
CHAIRMAN-S COTTAGE 3 8 6am-2pm
2pm-10pm
10pm-6am
MESS HALL 3 8 6am-2pm
2pm-10pm
10pm-6am
TRACK OVAL 3 8 6am-2pm
2pm-10pm
10pm-6am
BAROS HALL 3 8 6am-2pm
2pm-10pm
10pm-6am
TOTAL 14
PADPAO Rate for 12 hours day shift
PADPAO Rate for 12 hours night shift w/night shift differential
PADPAO Rate for 8 hours day shift
PADPAO Rate for 8 hours night shift w/ nightshift differential
PADPAO Rate for 12 hours day shift- Baguio
PADPAO Rate for 12 hours nightshift with nightshift differential-Baguio
PADPAO Rate for 8 hours day shift-Baguio
PADPAO Rate for 8 hours night shift w/ nightshift differential-Baguio
PADPAO Rate for 8 hours day shift-Taytay
PADPAO Rate for 8 hours nightshift with nightshift differential-Taytay
2.4 The winning bidder shall provide the PSC with the specified number of qualified, competent, uniformed and armed guards who possess the following qualifications:
a. Must be a Filipino Citizen;
b. The Chief Security should be a graduate of Criminology or any related courses. The rest of the guards must be at least 2nd year college or should have earned 72 units in college. The security guards should also have 3 years relevant experience as guards;
c. Must be physically and mentally fit not less than 21 or more than 45 years of age;
d. Must have passed and undergone regular security service training within the last 6 months, psychological evaluation test, neuro-psychiatric examination, polygraph integrity profile and drug test;
e. Must be of good moral character, courteous, alert and without any pending criminal case filed in court or any police record involving criminal acts;
f. Must be duly licensed and properly screened and cleared by PNP, NBI and other government offices issuing clearances for employment.
3 PERIOD OF CONTRACT
The contract for security services shall be for a period of two years from the date of Notice to Proceed.
4 CONDITIONS OF THE CONTRACT
4.4 The contract shall have provisions for general conditions specified in Section IV of the Bid Documents, and special conditions specified in Section V of the Bid Documents.
4.5 That if the exigency of the service so requires, PSC shall have the right to require additional security guards compensable in accordance with the provisions of the Labor Code.
4.6 No double Posting
4.7 Overtime/Overtime Pay shall be in accordance with the Labor Code
4.8 The winning bidder shall comply with the provisions of the Labor Code particularly Chapter III Article 103 which states that wages intervals not exceeding sixteen (16) days and within five (5) working days from the scheduled date of payment. It shall submit proof of payment of wages, overtime and 13th month pay of their deployed employees in PSC.
5 PRE-BID CONFERENCE
A Pre-Bid Conference shall be conducted on April 28, 2017, 10:00 A.M. at the PSC BAC BUILDING ROOM located at the Ground Floor of the Administrative Building, Rizal Memorial Sports Complex, P. Ocampo Sr. St. Malate, Manila to clarify and address the Bidders questions on the requirements, terms and conditions and specifications stipulated in the Bidding Documents.
Bidders are encouraged to attend the Pre-Bid Conference but their non-attendance shall in no way prejudice the Bid. The Bidders are however expected to know the changes and/or amendments to the Bidding Documents discussed during the Pre-Bid Conference.
6 BID SECURITY
6.4 All bids shall be accompanied by a bid security as required in Section 27, 27.1of the revised IRR of RA 9184, payable to the PSC as a guarantee that the successful bidder shall, within ten (10) calendar days or less, as indicated in the Instructions to Bidders, from receipt of the notice of award, enter into a contract with PSC and furnish the performance security, except when the revised IRR of RA 9184 allows a longer period. Failure to enclose the required bid security in the form and amount prescribed herein shall automatically disqualify the bid concerned.
6.5 The bid security shall be in the amount equal to the percentage of the ABC, in accordance with the following schedule:
Form of Bid Security Amount of Bid Security
(Equal to Percentage of the ABC)
a) Bid Securing Declaration OR any/either of the following:
b) Cash or cashier-s/manager-s check issued by a Universal or Commercial Bank.
Two Percent (2%) of ABC
c) Bank draft/guarantee or irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a Foreign Bank.
Two Percent (2%) ABC
d) Surety bond callable upon demand issued by a surety or an insurance company duly certified by the Insurance Commission as authorized to issue such security. Five Percent (5%) of ABC
or
e) Any combination of the foregoing. Proportionate to share of form with respect to total amount of security.
7 PERFORMANCE SECURITY
To guarantee the faithful performance by the winning bidder of its obligations under the contract in accordance with the Bidding Documents, it shall post the performance security as required under the revised IRR of RA 9184 prior to the signing of the contract. The performance security shall be denominated in Philippine Pesos and posted in favor of the procuring entity, which shall be forfeited in the event it is established that the winning bidder is in default in any of its obligations under the contract.
8 LANGUAGE OF BID
The Bid, as well as all correspondence and documents relating to the Bid exchanged by the Bidder and the PSC, shall be written in English.
9 ELIGIBILITY CHECK
The Bidder must first pass an eligibility check. Only after a Bidder has passed this eligibility check will its Bid be included in the Bid opening.
A bidder shall include its eligibility documents in a separate envelope marked -œEligibility Documents- and shall be submitted together with the Technical and Financial Bid envelope on or before the deadline specified in the PBDs.
10 ELIGIBILITY DOCUMENTS
For purposes of determining the eligibility of bidders using the criteria stated in the Revised IRR of RA 9184, the following documents shall be required by the BAC using the forms prescribed in the bidding documents:
10.4 Class -œA- Documents
10.4.1Legal Documents (ORIGINAL/ AUTHENTICATED/ CERTIFIED TRUE COPY BY THE ISSUING AGENCY/ENTITY, i.e. SEC, DTI, etc.)
a) Registration certificate from SEC, Department of Trade and Industry (DTI) for sole proprietorship, or CDA for cooperatives, or any proof of such registration as stated in the Bidding Documents.
b.) Mayor-s permit issued by the city or municipality where the principal place of business of the prospective bidder is located, or the equivalent document for Exclusive Economic Zones or Areas.
In cases of recently expired Mayor-s/Business permits, it shall be accepted together with the official receipt as proof that the bidder
has applied for renewal within the period prescribed by the concerned local government unit, provided that the renewed permit shall be submitted as a post qualification requirement in accordance with Section 34.2 of this IRR.
a) Tax Clearance Certificate per Executive Order 398, series 2005, as finally reviewed and approved by the BIR issued for bidding purposes valid as of the date of opening of bids.
10.4.1.1 TECHNICAL DOCUMENTS
1. Statement of the prospective Bidder of all it ongoing and completed government and/or private contract awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid, within the period for the last three (3) years. The statement shall include all information required in the PBDs prescribed by the GPPB:
The list shall state the following for each contract:
a. Name of clients with contact numbers and addresses;
b. Date of award of contract;
c. Total contract cost.
2. Statement of the Bidder-s Single Largest Completed Contract (SLCC) similar to the contract to be bid. Whose value must be at least fifty percent (50%) of the ABC.
10.4.1.2 Financial Documents
a) The Prospective Bidder-s audited financial statements, showing among others, the prospective bidder-s total and current assets and liabilities, stamped -œreceived- by the BIR or its duly accredited and authorized institutions, for the preceding calendar year .Only Tax returns filed and taxes paid thru the BIR electronic filing and Payment System (EFPS) shall be accepted.
b) The prospective bidder-s computation of its Financial Contracting Capacity (NFCC) at least equal to the ABC. OR in lieu of NFCC a Committed Line of Credit from a Universal or Commercial Bank at least equal to TEN Percent (10%) of the ABC . provided if the same is issued by a foreign universal/commercial bank it shall be authenticated by a foreign/commercial local bank.
10.5 Class -œB- Documents
Valid Joint Venture Agreement (JVA), in case the joint venture is already in existence. In the absence of a JVA, a duly notarized statement from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful shall be included in the bid. Failure to enter into a joint venture in the event of a contract award shall be ground for the forfeiture of the bid security. Each partner of the joint venture shall submit the legal eligibility document by any of the joint venture partners constitutes compliance.
10.6 Other Documents
Bidder/s must submit documents required/specified in the Application form for Eligibility and Checklist for Security Services.
11 ADDITIONAL PARAMETERS
SECURITY ASSESSMENT
1) STABILITY
A. EXPERIENCE
1. Minimum of 3 years
2. Number of SG (Min. 250 SG)
3. Clients / experience in guarding multifunctional facilities and venues (Min. 50 SG deployed) Min. 3 clients
B. LIQUIDITY OF THE CONTRACTOR
Total Assets - Liabilities = Equity Increase
Increase in Equity
Total Assets must be greater than liabilities
C. ORGANIZATIONAL SET-UP (Standard)
- Organizational Structure of Company
- Number of License Guards/Officers
2) RESOURCES
1. License Firearms
No. of Short Firearms (Min. 52)
26- 9MM, licensed
26- .38 Caliber Pistol Licensed
No. of Long Firearms (Min. 12- ga Shotgun, licensed)
Minimum Ammunitions for 9MM per barrel 36 rds per pistol
Minimum Ammunition for .38 caliber pistol 36 rds per pistol
Minimum Ammunition for 12GA Shotgun 36 rds per shotgun
2. Communication Devices
A. No. and kind of Radio to provide
VHF HH Radio with Battery Pack hand held Min. 51
3 unit land based Radio (Command Post)
B. No. of CCTV cameras to place (Min. 20)
With DVR at least 2 Hard Drive-1 terabytes
Min. 2 Centralized power supply
High Resolution 1080p
(Winning bidder must install these CCTV cameras within two (2) months from the date of notice to proceed.)
C. Other Monitoring/Security Device Equipment
At least 3 unit computer core i5 with desk jet printer and ups Brand new
(For RMSC, Philsports, and Baguio)
At least 3 computer table and chair
At least 3 Steel filing Cabinet 4 doors
Logbooks, bond papers, stationary, ball pen sufficient supply
At least 3 Office table
At least 3 sets of First Aid Kit (RMSC, Philsports, Baguio)
Min. 10 brand new rechargeable emergency lights
Min. 6 Search Light
Handcuff one (1) each post
Tear Gas one (1) each guard
Min.24 Reflectorized Traffic Vest
Min. 24 Reflectorized Gloves
At least 3Portable Tape recorder with blank tapes or mp3 mp4 digital recorder
3Quartz Clock for security Office
Min 24 Big Umbrellas
Min. 24 Metal Detectors handheld
Complete sets of uniform for guards- 2 sets per guard
ID card one each guard
Flashlight Heavy Duty one per guards
Rain Coats one each guard
Rain Boots one each guard
3 Digital cameras with 16GB memory cards per camera
Min 8 Megaphone
Min 2 electric fan with stand for security office
3 firearms depository box - 36-x24-x12-
3 Key holders Box
Minimum 5 under chassis mirror ostrich
Min. 24 Riot Shield with Helmet and Stick
At least 8 Bundy Clocks or Biometric attendance recorder
3. Vehicles
Motorcycle with crash helmet for detachment commander 1 unit each for RMSC, Philsports, Baguio
Motorcycle with crash helmet for roving guard 1 unit each for RMSC, Phil sports, Baguio
3 Motorcycle with sidecar (RMSC, Philsports, and Baguio)
3 unit bicycle RMSC, Philsports, Baguio
4.) Bomb Sniffing Dog/s
Drug Sniffing Dog/s
- Should be available upon request
-
3) SECURITY PLAN (DETAILED)
1.) OTHERS - Recruitment and Selection Criteria (Training, Seminar)
- Completeness of Uniforms and other Paraphernalia-s (First aid, Flashlight whistle, etc.)
SECURITY ASSESSMENT
1) STABILITY 30%
A. YEARS OF EXPERIENCE 10%
B. LIQUIDITY OF THE CONTRACTOR 10%
C. ORGANIZATIONAL SET-UP 10%
2) RESOURCES 40%
A. License Firearms 15%
B. Communication Devices 20%
Radio (per post)
CCTV (Min. 20)
Others (equipment)
C. No. of Vehicles 5%
3) SECURITY PLAN 5%
4) OTHERS 25%
A. Recruitment and Selection 20%
B. Uniform 5%
TOTAL 100%
BACKGROUND INVESTIGATION
a. CLIENTS RATINGS 50%
1) Guard Performance 10%
2) Reaction for Support 10%
3) Fielding of Inspectors 10%
4) Support to Guards 10%
5) Capabilities to provide additional 10%
Security Guards
b. CLIENTS REMARKS 15%
c. GUARDS FEEDBACK 15%
d. DOCUMENTATIONS 10%
e. CAPITALIZATION 10%
______
100%
SUMMARY
ASSESSMENT 40%
BACKGROUND INVESTIGATION 20%
FINANCIAL/BID PRICE 40%
______
100%
Bidder must accumulate a percentage of at least 75%
11.4 Bidders should adhere to the following:
a) Security Agency Operator-s Creed
b) Ethical Standard
c) Code of Conduct as set forth in Rule X Professional Conducts and Ethics (Revised Implementing Rules of Republic Act No. 5487 as amended (An Act Governing the Organization and Management of Private Security Agencies, Company Guard Forces and Government Security Forces)
12 BIDDING DOCUMENTS
A complete set of Bidding Documents may be purchased by interested Bidders. Upon payment of non-refundable bid fee in the amount of Twenty Five Thousand Pesos (Php 25, 000.00) to the Cashier-s Office located at the 2nd Floor, Administration Building, RMSC, P. Ocampo Sr. Street Malate, Manila during business days from 8:00 a.m. to 5:00 p.m.
Approved/Disapproved
(Sgd.)ATTY. CARLO E. ABARQUEZ
BAC - Chairperson
Line Items
Item No.Product/Service NameDescriptionQuantityUOMBudget (PHP)
1Contract for SecurityContract for Security1Lot42, 479, 886.00
Pre-bid Conference
DateTimeVenue
28-Apr-201710:00 AMBAC Bidding Room, Ground floor, Administrative Building, Rizal Memorial Sports Complex, P. Ocampo Sr. St., Malate, Manila
Closing Date : 2017-05-10

Documents

 Tender Notice