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The HM LAND REGISTRY has issued a Tender notice for the procurement of a Contract notice: Scanning and invoicing services in the United Kingdom. This Tender notice was published on 03 Apr 2020 and is scheduled to close on 29 Apr 2020, with an estimated Tender value of Refer Document. Interested bidders can access detailed Tender information, eligibility criteria, and complete bidding documents by referencing TOT Ref No. 42039361, while the tender notice number is 160609-2020 and Registering on the platform.
Procurement Summary
Country: United Kingdom
Summary: Contract notice: Scanning and invoicing services
Deadline: 29 Apr 2020
Posting Date: 03 Apr 2020
Other Information
Notice Type: Tender
TOT Ref.No.: 42039361
Document Ref. No.: 160609-2020
Financier: Self Financed
Purchaser Ownership: -
Tender Value: Refer Document
Purchaser's Detail
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Login to see detailsTender Details
Object of the contract
Scanning and invoicing services
Description: Contract notice: Scanning and invoicing services
Authority Type: Ministry or any other national or federal authority
Contact Nature: Services
Procedure: Competitive procedure with negotiation
Document: Contract notice
Regulation: Not specified
Award criteria: The most economic tender
CPV code: 79999000, 79999000
CPV Description: Scanning and invoicing services.
Scanning, Processing and Data Extraction Services
Reference Number : CO591
This requirement is to procure a replacement contract for scanning, processing and data extraction services which are located off HM Land Registry premises. To access the procurement documents for this contract please sign up at https://hmlandregistry.force.com and register for project C0591. You should use the same link to submit your selection questionnaire response.
Main Site : Her Majesty`s Land Registry, UK-wide
HM Land Registry plan to procure a replacement contract for scanning, processing and data extraction services. The contract period will be for an initial period of 42 months, plus 2 x 12 month extension options, with an indicative value of between GBP 7 000 000 and GBP 10 000 000 across the whole contract period, including extension options. We expect that the scope of the services will cover the following:
• receipt and processing of items of mail addressed to HM Land Registry, which may include opening, re-directing, returning and/or scanning;
• mail items may be of varying size for example letters and packets and are currently delivered by Royal Mail and DX;
• preparation and scanning of HM Land Registry application forms, plans and documents, of varying size, age and quality, which may be coloured or black and white;
• the extraction, capture and electronic submission of accurate data from HM Land Registry paper and scanned images of application forms (electronic data extraction) and documents;
• the electronic submission of high quality digital images within specified service levels;
• temporary storage and secure destruction of hard copy original documents;
• returning through post and/or courier cherished documents and other associated documents;
• processing, validation and banking of cheques and postal orders;
• bulk scanning and digitisation of documents held in HM Land Registry`s archive;
• quality assurance processes average front file scanning daily volumes are as follows:
— mail items received 2 150,
— images scanned 23 000.
• average back file scanning daily volumes are as follows:
— mail items received 1 000,
— images scanned 16 000.
• electronic data extraction daily volumes are as follows:
— documents 13 000,
— images 51 000.
• cheques and postal orders daily volumes are as follows: 355.
Please note that the value provided in section II.1.5) is only an estimate.
This procurement offering does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this contract. This is the first stage of the procurement where suppliers are asked to download and complete the selection questionnaire document. To access the procurement documents for this contract please sign up at https://hmlandregistry.force.com and register for project C0591. If you have already registered for this procurement via the supplier day you do not need to re-register. You should use the same link to submit your selection questionnaire response. The selection questionnaire will be accompanied by the draft tender documents, including the statement of requirements, invitation to negotiate, method statement, pricing schedule and the contract. All communications should be via HM Land Registry`s tender portal https://hmlandregistry.force.com and register for project C0591. The deadline for submitting selection questionnaire responses is 12.00 on Wednesday 29 April 2020.
HM Land Registry will have certain technical requirements for this contract that will be mandatory in order to meet the necessary UK Government security standards.
(i) Bidders will be asked to self-certify that their organisation either is already certified to `ISO 27001:2017 Information Security Management` or equivalent level, or would ensure that it is accredited in accordance with the outline implementation plan timescale requirements and will maintain this certification throughout the contract period.
(ii) Bidders will be asked to self-certify that their organisation either is already certified to `Penetration of systems by a CHECK, CREST, or TIGER approved` or equivalent standard, or would ensure that it is accredited in accordance with the outline implementation plan timescale requirements and will maintain this certification throughout the contract period.
(iii) Bidders will be asked to self-certify that their organisation either is already operating to UK government cloud security principles in terms of official data holding and management of personal information, or can provide assurance that the required services will be implemented and managed in accordance to these principles. This includes assurance that controls will be implemented as part of a security risk management process within the outline implementation plan timescale requirements, and risk management maintained throughout the contract period. Please see the following link: https://www.ncsc.gov.uk/guidance/cloud-security-collection.
Internet address (URL): https://www.gov.uk/government/organisations/land-registry
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