Contract notice: Repair and maintenance services Tender - 42561524

Procurement Summary

Country: United Kingdom

Summary: Contract notice: Repair and maintenance services

Deadline: 01 Jun 2020

Posting Date: 30 Apr 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 42561524

Document Ref. No.: 203439-2020

Competition: ICB

Financier: Self Financed

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

50000000 - Repair and maintenance services

Purchaser's Detail

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Tender Details

Object of the contract
Repair and maintenance services
Description: Contract notice: Repair and maintenance services
Authority Type: Body governed by public law
Contact Nature: Services
Procedure: Open procedure
Document: Contract notice
Regulation: Not specified
Award criteria: The most economic tender
CPV code: 50000000, 50000000, 50000000
CPV Description: Repair and maintenance services.
Inspect, Service and Maintain Air Compressors and Associated Plant and Equipment
Reference Number : EC0854
The University of Edinburgh wishes to appoint a single supplier to inspect, service and maintain in a good and safe working order compressors, refrigerated air dryer, oil/water separators, line filter elements and associated plant and equipment on the various systems throughout the University of Edinburgh Estate. The contract will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs whilst delivering optimum performance from the equipment.
Main Site : Edinburgh.
The University of Edinburgh wishes to appoint a single supplier to inspect, service and maintain in a good and safe working order compressors, refrigerated air dryer, oil/water separators, line filter elements and associated plant and equipment on the various systems throughout the University of Edinburgh Estate. The contract will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs whilst delivering optimum performance from the equipment.
The contract covers approximately 56 compressors, 13 air dryers and 11 filter and oil/water separator units. These are located in a wide range of buildings across the five University campuses. During the contract term, the contractor shall carry out the required number of pre-planned maintenance visits per year in accordance with the manufacturer`s specifications and/or the applicable SFG20 guidelines and taking into account industry best practice.
It is proposed this procurement will be conducted through the use of the open procedure. The evaluation will be contain three stages as follows:
Stage 1: the ESPD will include a series of minimum standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the tendering process.
Stage 2: technical (quality) questions are allocated a total weighting of 70 percent. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. Bids will be required to achieve a minimum score of 50 percent or more of the technical score (70 percent) in order to progress to the final stage of evaluation.
Stage 3: the commercial (price) questions are allocated a total weighting of 30 percent. The bidder who submits the lowest price will be awarded the maximum score (30 percent) and all other bids awarded a score pro rata, in relation to the lowest bid.
Both technical and commercial scores will be added together at the end of the evaluation process to calculate the most economically advantageous tender.
ESPD 4A.2 Statement [Service contracts only]
Where it is required within a bidder`s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships.
ESPD 4B.1.1 Statement: Bidders will be required to have a minimum `general` yearly turnover of GBP 123 000 for the last 3 years.
ESPD 4B.3 Statement: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.
ESPD 4B.5.1 and 4B.5.2 Statement
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer`s (compulsory) liability insurance = GBP 5 000 000
Public liability insurance = GBP 10 000 000
Professional indemnity insurance = GBP 2 000 000
http://www.hse.gov.uk/pubns/hse40.pdf
ESPD 4B.6 Statements
Bidders 4B.6 Statement 1: Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract.
4B.6 Statement 2: Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.
Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:
— current ratio,
— quick ratio,
— debtors turnover ratio,
— return on assets,
— working capital,
— debt to equity ratio,
— gross profit ratio.
A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional request for further financial information to help clarify any potential issues raised.
This information may be used to assess financial sustainability.
This procurement includes additional procurement-specific pass/fail minimum requirements which are detailed in the qualification envelope in PCS-T and/or associated attachment.
Note: bidders must complete the ESPD (Scotland) to demonstrate adherence to the exclusion and selection criteria for this procurement. If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these named parties must complete and reattach the ESPD supplier response forms (MO Excel document) attached to ESPD question 2C.1.1 on PCS-T. These parties must complete the first three sections of the ESPD form, as well as any part of the section 4 selection criteria that the main bidder will rely upon the parties to fulfil. The University reserves the right to request this information from relevant parties upon whom the main bidder will not rely to fulfil selection criteria.
Note: bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law (as indicated in ESPD section 3D). Without prejudice to any additional relevant duties, suppliers should note that this includes obligations for certain organisations under:
— the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted),
— the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN)
— the Equality Act 2010 (available at https://www.legislation.gov.uk/ukpga/2010/15/contents)
— the Employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) - this is grounds for mandatory exclusion or termination at any procurement or contract stage
At any stage, bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their compliance with these obligations or the reliability of their self-cleansing measures, including the annual statement as provided for by section 54 of the Modern Slavery Act for organisations with a turnover of GBP 36 000 000 or over
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13482. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:620548).
Internet address (URL): http://www.ed.ac.uk/schools-departments/procurement/supplying

Documents

 Tender Notice