Contract notice: Real estate services Tender, United Kingdom - 28303923

Procurement Summary

Country : United Kingdom

Summary : Contract notice: Real estate services

Deadline : 03 Dec 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 28303923

Document Ref. No. : 494260-2018

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : BRITISH COUNCIL
Office Name: British Council
Address: 10 Spring Gardens
Town: London
Postal Code: SW1A 2BN
Contact Point: Bernard O'Neill
United Kingdom
Email :bernard.o'neill@bristishcouncil.org
URL :www.britishcouncil.org

Tender Details

Object of the contract
Real estate services

Description: Contract notice: Real estate services

Authority Type: Body governed by public law
Contact Nature: Services
Procedure: Restricted procedure
Document: Contract notice
Regulation: European Union
Award criteria: The most economic tender
CPV code: 70000000, 70000000, 71500000, 48600000, 79900000, 70000000, 71500000, 48600000, 79900000
CPV Description: Real estate services.

Construction-related services.

Database and operating software package.

Miscellaneous business and business-related services.

Global Estates Professional Services

Reference Number : BC/00625

The British Council is seeking to appoint a global property service provider who has the potential to deliver an enhanced level of real estate, strategic advisory and capital project management related services to support the delivery of a suite of property requirements and projects across their global portfolio. The British Council has a complex and diverse global property portfolio of circa 380 holdings across 112 countries around the world, made up of commercial and residential freeholds, commercial lease-holds and a variety of other property agreements. (Residential leasehold portfolio currently not in scope). The British Council also colocates with the Foreign and Commonwealth Office (FCO) and other HMG Partners in various overseas locations. Global Estates (GE) is the British Council's in-house property and facilities management department. GE is accountable for strategic management of the property assets owned and used by the British Council.

Main Site : Global

The British Councils preferred solution is to appoint a single property services provider to assist in maximising opportunities in managing the Bristish Councils global estate as a strategic asset by introducing a portfolio led global approach that will deliver value, savings and opportunities that suite the diversity of its business activities. Notwithstanding, the British Council reserves the right to appoint one or more service providers subject to evaluation of the market responses. The global estates provider will be required to support the effective management and performance of the portfolio, provide innovative and flexible property and project management solutions to support the regions in delivering the British Councils corporate plan, its commercial business outcomes and its cultural relations impact worldwide. The service provider will be required to deliver all services within the scope of the following service lines. Portfolio data management and lease administration. The provision and management of a single on-line real estate database, data administration and analytics platform that is fit for purpose.

Services will include but not limited to:

— data and document collation and review,

— data abstraction translation and input,

— general data management,

— event alert and tracking system,

— analyst/data management advisory and reporting. The service provider will be required to blend in-house data, including capital project management and compliance data with portfolio data, market and benchmarking data to meet a variety of insightful reporting requirements. Transactional services proactively managing, negotiating and advising on all real estate matters within the global estate portfolio. Creating and unlocking value through strategic management, efficiencies and cost avoidance strategies whilst aligning the estate with the business interests of the British Council. Including but not limited to:

— acquisitions,

— disposals,

— rent reviews,

— lease renewals,

— lease re-gearing.

Strategic property advice ad-hoc consultancy advice or secondments relating to the optimisation of the portfolio including but not limited to:

— market research and intelligence by region,

— country,

— metro,

— city and local levels,

— strategic business case generation,

— workplace innovation,

— occupancy management,

— workplace planning,

— performance improvement,

— efficiency,

— effectiveness and sustainability indicators,

— income generation and added value.

Other professional property services call off professional advice and services in support of strategic client programmes including planning and development consultancy, building surveys, cost consultancy, dilapidations, rating (UK only), land and property taxes, valuations. Capital project management management and delivery of the annual estates capital programme.

Projects including:

— refurbishments,

— extensions,

— relocations and building fit outs,

— general maintenance,

— security and compliance upgrades.

Services including but not limited to:

— technical due diligence and feasibility studies,

— project scoping, engagement of design and technical services,

— management of all tender processes inc. FF&E, contractor/vendor selection and appointment,

— project management and employers agent duties,

— CDM and QA approvals,

— risk management,

— cost,

— quality and time management,

— preparation and implementation of capital project management play-books to client and best practice standards, integration with transaction management and data management and analytics to drive best outcomes.

A RICS regulated provider ie. registered to use Regulated by RICS designation, as described in https://www.rics.org/uk/upholdingprofessional.standard/regulationfirm-regulation/

TBA suppliers who wish to express an interest and take part in the tender process will be required to register on our e-Tendering portal In-Tend hosted at https://in-tendhost.co.uk/britishcouncil. Once registered, bidders must log-in to the website where they can view the project and access the bidders pack and submit their return. Bidders will also be required to demonstrate their capability and 'means of proof' will be required. These conditions are outlined in the SQ.


Internet address (URL): www.britishcouncil.org

Documents

 Tender Notice