Contract notice: Publishing services Tender, United Kingdom - 28398513

Procurement Summary

Country : United Kingdom

Summary : Contract notice: Publishing services

Deadline : 13 Dec 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 28398513

Document Ref. No. : 499181-2018

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : UNIVERSITY OF SOUTHAMPTON
Office Name: University of Southampton
Address: University Road
Town: Southampton
Postal Code: SO17 1BJ
Contact Point: Vicki Becheley

Phone: +44 2380595000
United Kingdom
Email :procurement@soton.ac.uk
URL :http://www.southampton.ac.uk

Tender Details

Object of the contract
Publishing services

Description: Contract notice: Publishing services

Authority Type: Body governed by public law
Contact Nature: Services
Procedure: Restricted procedure
Document: Contract notice
Regulation: European Union, with participation by GPA countries
Award criteria: The most economic tender
CPV code: 79970000, 73000000, 79900000, 73110000, 79970000, 73000000, 79900000, 73110000
CPV Description: Publishing services.

Research and development services and related consultancy services.

Miscellaneous business and business-related services.

Research services.

Production of Health Research Summaries (Signals)

Reference Number : 18/MED/94

The University of Southampton is seeking a supplier to produce approximately 175 Signals per year. Each signal is a concise, easy to read summary of a single, recent piece of health or social care research, typically 800-1, 000 words in length. Audiences vary depending on the topic, but may include clinical staff, managers, public health and social care professionals, patients and carers. Signals are written in a plain English, journalistic style that is both engaging and scientifically accurate. In addition to summarising the research objectives, methods and results, the signal sets the findings in context and discusses the implications for practice. Each signal is accompanied by a comment from a relevant expert, practitioner or patient, discussing the relevance of the research to their work.

Main Site : University of Southampton, Wessex Institute Enterprise and Partnership, Alpha House, Enterprise Road, Southampton, SO16 7NS

The University of Southampton is seeking a supplier to produce approximately 175 signals per year. Each signal is a concise, easy to read summary of a single, recent piece of research, typically 800-1 000 words in length. Audiences vary depending on the topic, but may include clinical staff, managers, public health and social care professionals, patients and carers. Signals are written in a plain English, journalistic style that is both engaging and scientifically accurate. In addition to summarising the research objectives, methods and results, the signal sets the findings in context and discusses the implications for practice. Each Signal is accompanied by a comment from a relevant expert, practitioner or patient, discussing the relevance of the research to their work.

Please note: the award of this contract is contingent upon the University of Southampton completing a successful tender for the overall National Institute for Health Research Dissemination Centre contract. It is expected that this contract will be awarded on or before 1.4.2019, with a start date of 1.4.2020. It may also be necessary to adjust this contract in line with the requirements of the main contract for instance, if the target number of Signals required is more or less than specified, the price of this subcontract would need to be adjusted accordingly.

This procurement process is being conducted as a Restricted procedure; consisting of both selection and Invitation to Tender stages.

Stage 1: Selection Stage: An overall pass mark of 50 % shall apply to this stage. The intention is to arrive at a shortlist of a maximum of 5 qualified potential suppliers for formal Invitation to Tender. The maximum number of qualified potential suppliers will be based on the top five scores achieved. Where more than the maximum number of potential suppliers have achieved a top five score (i.e. a tie), all of those potential suppliers will be invited to the Invitation to Tender stage.

Stage 2: Invitation to Tender (ITT) stage — A maximum of 5 qualified tenderers will be invited to submit formal tenders at this stage.

Contract period: the University proposes to enter into a contract for 5 years this will be the maximum contract period, including any potential extensions with the successful tenderer(s).

This will comprise of an initial contract period of 3 years with an option to extend by a further two years extension period at yearly increments (3 + 1 + 1) subject to satisfactory performance and at the discretion of the University.

Contract Value: the estimated value of the initial 3 year contract term is in the region of 900 000 GBP 990 000 GBP (excluding VAT).

The estimated value of the yearly increments extension period is in the region of 300 000 GBP — 330 000 GBP (excluding VAT) per annum over a 2 year period subject to satisfactory performance. The total 2 year extension contract term therefore is in the region of 600 000 GBP — 660 000 GBP (excluding VAT). It is estimated, therefore, that the total value of this contract will be between 1 500 000 GBP and 1 650 000 GBP.

TUPE: The University envisages that TUPE will apply to this procurement. Further details can be found in the Invitation to Tender document set.

To support the financial assessment, the University will conduct a financial check on all potential tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe, for UK registered potential tenderers, or Graydon UK, for internationally registered potential tenderers.

The University reserves the right to exclude a (potential supplier/tenderer) or request provision of further assurances such as parent company/bank guarantee or performance bonds where a [potential tenderer's financial scoring is:

CreditSafe: "Moderate Risk", "High Risk", "Very High Risk" or "Not Rated" based on the rating provided by Creditsafe or

Graydon: "Medium/High Risk", "High Risk", "Unclassified Risk", "No Credit Limit" or "Not Rated" - based on the rating provided by Graydon UK.

E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).

All documentation in relation to this tender can be downloaded from In-Tend.

Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend.

Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.

Once you have logged in as a supplier: click on "Tenders"; locate the relevant project; and click "View Details". Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking "Express Interest".

Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.

Further instructions for the submission of responses are below:

To submit your return:

1) Log in,

2) Click "Tenders",

3) Locate the relevant project,

4) View details,

5) Click on the tab relating to the relevant project stage (e.g. "Invitation to Tender"),

6) Click on the "Attach Documents" button and upload your return.,

7) Check all your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return,

8) Click the red "Submit Return" button.

Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.

Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.

Costs and Expenses: potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.

The University is not liable for any costs in the event of the cancellation of this procurement process.


Internet address (URL): http://www.southampton.ac.uk

Documents

 Tender Notice