Contract notice: Maintenance of installations and electrical, HVAC and sanitary works... Tender

Procurement Summary

Country : Luxembourg

Summary : Contract notice: Maintenance of installations and electrical, HVAC and sanitary works in the buildings of the European Court of Auditors

Deadline : 30 Nov 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 27910904

Document Ref. No. : 467118-2018

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : EUROPEAN COURT OF AUDITORS
Office Name: European Court of Auditors
Address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal Code: L-1615
Contact Point: Service des appels d'offres et contrats

Phone: +352 4398-47611
Fax: +352 4398-46667
Luxembourg
Email :eca-procurement.service@eca.europa.eu
URL :http://www.eca.europa.eu

Tender Details

Object of the contract
Maintenance of installations and electrical, HVAC and sanitary works in the buildings of the European Court of Auditors

Description: Contract notice: Maintenance of installations and electrical, HVAC and sanitary works in the buildings of the European Court of Auditors

Authority Type: European Institution/Agency or International Organisation
Contact Nature: Works
Procedure: Open procedure
Document: Contract notice
Regulation: European Institution/Agency or International Organisation
Award criteria: Lowest price
CPV code: 45300000, 50711000, 45310000, 31000000, 45300000, 50711000, 45310000, 31000000, 50720000, 50730000, 45330000
CPV Description: Building installation work.

Repair and maintenance services of electrical building installations.

Electrical installation work.

Electrical machinery, apparatus, equipment and consumables; lighting.

Repair and maintenance services of central heating.

Repair and maintenance services of cooler groups.

Plumbing and sanitary works.

Maintenance of installations and electrical, HVAC and sanitary works in the buildings of the European Court of Auditors

Reference Number : AO 675

The aim of this invitation to tender procedure is to select a contractor who will ensure the provision of maintenance for the technical installations of the European Court of Auditors, and to undertake electrical, HVAC and sanitary works.

Main Site : 12, rue Alcide de Gasperi a L-1615 Luxembourg-Kirchberg, LUXEMBOURG

The maintenance services covered by this contract are as follows:

— all preventive maintenance operations,

— all corrective maintenance operations,

— all ducting services,

— all assistance services for environmental management,

— assistance during periodic inspections undertaken by the approved body.

These services are to be performed throughout the duration of the contract according to the needs of the Court.

The electrical works, which do not amount to interventions covered by maintenance services, and which may be necessary during the contract, concern in particular minor modifications and / or refurbishment or renovation projects, or the monitoring of works undertaken by a third party company. Small modifications can be made throughout the life of the contract depending on the needs of the Court, while refurbishment or renovation projects are more complex operations requiring the intervention of several companies. Each of these projects will only be performed once during the contract.

The list of main installations concerned for the contract is set out in Annex 2A. Their technical and quantitative description is given for information purposes only. This list is non-exhaustive and should, if necessary, be completed by the contractor. All installations are presumed to be in good working order. All ancillary equipment, installations and accessories are considered to be an integral part of the installations.

The Court has drawn up a provisional and non-exhaustive list of services and supplies that could be requested by the Court, either as part of the corrective maintenance or as part of the works related to this contract (Annex 2C). This does not constitute a commitment by the Court to undertake these services / works, and the list is likely to evolve over time and according to needs.

By submitting an offer, tenderers acknowledge that they have the legal capacity to perform the contract (see solemn declaration in Annex 3). The requirements in terms of legal capacity are as follows:

a) Tenderers must be registered in the professional register or the trade register under the conditions laid down by the legislation of the country in which the tenderer is established;

b) Tenderers must be authorised to perform the commercial activity under this invitation to tender.

The evidence to be provided concerning the requirements in terms of legal capacity is as follows:

— proof that the national legislation allows the tenderer to perform the contract (enrolment on the professional or trade register, sworn declaration or certificate, membership of a specific organisation, express authority, or entry in the VAT register).

This proof will be requested from tenderers who will be offered the contract award.

Tenderers must have sufficient resources and financial means to perform the contract. The requirement in terms of economic and financial capacity is as follows:

a) For lot 1, the average turnover over the last three years for the services and works to which the contract refers must exceed EUR 2 500 000;

b) For lot 2 the average turnover over the past three years for the services and works to which the contract refers must exceed EUR 2 500 000.

The economic and financial capacity of the tenderer will be evaluated on the basis of the turnover of the last three financial years (2015-2016-2017).

The proof of the same will be requested from tenderers who will be offered the contract award. For further information see the tender specifications, part A.8.4.

If, for some exceptional reason which the contracting authority considers to be justified, the tenderer is unable to produce the means of proof required, it is permitted to provide evidence of its financial capacity by any means which the contracting authority deems suitable.

In the case where the tenderer intends to use a subcontractor to satisfy the selection criteria concerning the technical and professional capacity, and more specifically regarding the educational and professional titles of the persons responsible for the service and those performing the same, it must take into consideration the following limitations imposed for subcontracting:

— for lot 1: the preventive and corrective maintenance tasks of the fire detection and protection systems, including associated programmes, must be assumed by the contractor without recourse to subcontracting,

— for lot 2: the preventive and corrective maintenance tasks of the CTM system (SAIA control panel) must be assumed by the contractor without recourse to subcontracting.

A site visit is planned:

On 7.11.2018 at 10.00 for lot 1, and

On 8.11.2018 at 10.00 for lot 2.

Companies are invited to set aside a full day for each visit.

The site visit will take place at the following address: 12, rue Alcide de Gasperi, L-1615 Luxembourg — Kirchberg, LUXEMBOURG (please go to the reception desk of the main building of the Court of Auditors,

12, rue Alcide de Gasperi at L-1615 Luxembourg — Kirchberg, LUXEMBOURG). The site visit is highly recommended. If the date is not convenient, tenderers may put forward another date, although the date for submission of the tender cannot be modified. Tenderers are requested to confirm their attendance by email, no later than 16.00 on the day before the site visit, to eca-procurement.service@eca.europa.eu

Requests for additional information must be sent via the 'Create a question' link in the 'Questions and Answers' tab on the corresponding TED eTendering page (https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4125). The Court is not obliged to respond to requests for additional information submitted less than 6 working days before the deadline for receipt of tenders. At its own initiative, the Court may inform the interested parties of any error, inaccuracy, omission or any material insufficiency in the drafting of the documents of the invitation to tender.

Where appropriate, the additional enquiries and information referred to above will be published on the 'Ted-eTendering' website (https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4125). This website is regularly updated and it is the responsibility of tenderers to check for any updates and modifications during the duration of the invitation to tender. Tenderers' attention is drawn to the fact that the contract documents may be subject to change, including the tender price offer form (Annex 3 Forms 7 and 8) and the technical annexes. To this end, tenderers are advised to register in the eTendering application in order to receive notifications regarding the contract.

Tenders should be sent in triplicate (an original, a hard copy with a "copy" stamp, and an electronic copy allowing an advanced keyword search on a USB memory stick or a CD-ROM), written in one of the official languages of the European Union.

The planned starting date for the contract is 1.2.2019, provided that the contract has been signed by both parties by this date.


Internet address (URL): http://www.eca.europa.eu

Documents

 Tender Notice