Contract notice: IT services: consulting, software Tender - 42001412

Procurement Summary

Country: United Kingdom

Summary: Contract notice: IT services: consulting, software development, Internet and support

Deadline: 13 May 2020

Posting Date: 01 Apr 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 42001412

Document Ref. No.: 156378-2020

Financier: Self Financed

Purchaser Ownership: -

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

Object of the contract
IT services: consulting, software development, Internet and support

Description: Contract notice: IT services: consulting, software development, Internet and support

Authority Type: Ministry or any other national or federal authority
Contact Nature: Services
Procedure: Competitive procedure with negotiation
Document: Contract notice
Regulation: Not specified
Award criteria: The most economic tender
CPV code: 72000000, 48217000, 48219300, 48411000, 48440000, 48441000, 48443000, 48444000, 48450000, 48451000, 48490000, 48611000, 72200000, 72212440, 72212441, 72212442, 72212450, 72212451, 72250000, 72260000, 72263000, 72300000, 72590000, 72610000, 72000000, 48217000, 48219300, 48411000, 48440000, 48441000, 48443000, 48444000, 48450000, 48451000, 48490000, 48611000, 72200000, 72212440, 72212441, 72212442, 72212450, 72212451, 72250000, 72260000, 72263000, 72300000, 72590000, 72610000
CPV Description: IT services: consulting, software development, Internet and support.

Transaction-processing software package.

Administration software package.

Investment management software package.

Financial analysis and accounting software package.

Financial analysis software package.

Accounting software package.

Accounting system.

Time accounting or human resources software package.

Enterprise resource planning software package.

Procurement software package.

Database software package.

Software programming and consultancy services.

Financial analysis and accounting software development services.

Financial analysis software development services.

Financial systems software development services.

Time accounting or human resources software development services.

Enterprise resource planning software development services.

System and support services.

Software-related services.

Software implementation services.

Data services.

Computer-related professional services.

Computer support services.

SOP2SaaS Programme SaaS ERP Implementation Partner

The authority intends to procure services of an implementation partner to facilitate an operations and technology transformation across finance, HR, payroll and procurement and the replacement of the Single Operating Platform (`SOP`) and associated systems (as specified in the procurement documents) with a Software as a Service (`SaaS`) cloud-based Enterprise Resource Planning (`ERP`) solution which meets the authority`s requirements.

Main Site : UNITED KINGDOM.

The authority currently uses a version of Oracle eBusiness Suite version R12 as its ERP system (known as `SOP`) which supports approximately 8 500 staff based in the UK.

This is provided and maintained via a contract with Shared Services Connected Ltd (referred to as the `BPO Supplier`) which is due to expire on 31 October 2023.

The system is used across the authority directorates and functions by line managers, employees and functional users. The BPO supplier provides the SOP system, support services relating to the SOP system (for example, application support and maintenance) and change services relating to SOP.

SOP is an `on-premise` solution and the authority now seeks to replace SOP with a SaaS alternative.

The authority intends to procure services of an implementation partner to facilitate an operations and technology transformation across finance, HR, payroll and procurement and the replacement of SOP and associated systems with a SaaS ERP solution which meets the authority`s requirements.

The authority is inviting expressions of interest, through the completion of a selection questionnaire (`SQ`), for suppliers wishing to tender to implement a SaaS ERP replacement for SOP. The implementation of the SaaS ERP shall be integrated with the BPO supplier`s operations and processes to provide continued support to the authority.

Suppliers will be required, as part of its tender response, to propose a SaaS ERP solution that meets the authority`s requirements.

Following the completion of the evaluation of final tenders, the authority intends to procure separately the licences required to implement and operate the SaaS ERP identified as meeting the authority`s needs in the implementation partner`s tender. The authority intends to award the SaaS ERP licences directly with the SaaS ERP vendor.

There will be separate contracts for the implementation partner and the licences required to implement and operate the SaaS ERP. These will be between the authority and the implementation partner and the authority and the SaaS ERP vendor respectively.

The purpose of the SQ is:

• to enable the authority to assess whether any suppliers should be excluded from participation in the procurement (pass/fail);

• to assess the economic and financial standing of suppliers (pass/fail);

• to assess the technical and professional ability of suppliers (scored).

The authority will invite the highest scoring four (4) suppliers who are capable of performing the contract to participate in the next stage of the procurement and will invite them to submit an initial tender, participate in negotiations and submit a final tender.

Issue contract notice in contracts finder: Monday 30 March 2020

Contract notice available in the Official Journal of the European Union and Contracts Finder: Wednesday 1 April 2020

Selection questionnaire (SQ) and all relevant information available in eSourcing Portal: Wednesday 8 April 2020

Supplier briefing day: week commencing 13 April 2020

Deadline for clarification questions from suppliers: 17.00 Thursday 23 April 2020

Deadline for answers to clarification questions issued to suppliers: Friday 24 April 2020

SQ supplier response deadline: 23.59 Wednesday 13 May 2020

Notification of SQ outcome to successful and unsuccessful suppliers: Monday 15 June 2020

Issue invitation to submit an initial tender (ITSIT) to successful suppliers: Tuesday 16 June 2020

These are the authority`s anticipated timescales, but the authority reserves the right to amend these as necessary, in accordance with the procurement rules.

Minimum level(s) of standards required:

1) contracting entity`s annual turnover exceed GBP 25 m per annum as reflected in the contracting entity`s last submitted annual accounts (to Companies House);

2) acid test/liquidity ratio: contracting entity`s liquidity ratio ((Inventory + Current Assets)/Current Liabilities) shall exceed 1.2;

3) minimum D&B credit score = contracting entity and all subcontractors have a D&B risk indicator 2 or equivalent that indicates a lower than average risk of credit default.

Supplier must also have, as a minimum, the following insurance cover:

— employer`s (compulsory) liability insurance = GBP 5 000 000 (In accordance with the Law of England and Wales);

— public liability insurance = GBP 2 000 000;

— professional indemnity insurance = GBP 1 000 000; and

— product liability insurance = GBP 2 000 000

Please see the selection criteria as stated in the procurement documents for further details.

The authority shall under no circumstances be liable for any costs incurred by the supplier (or its representatives, agents, affiliates and/or supply chain), including the any costs of preparation of any response pursuant to this procurement, including where the authority exercises its rights set out in the paragraph below.

The authority may terminate, amend or clarify, all or any part of the procurement at any time as it sees fit without incurring any liability to any supplier, including (without limitation) for reasons related to Covid19.

The authority considers that this contract may be suitable for suppliers that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The deadline for submission of requests to participate in the procurement will be 13 May 2020, that being 35 days following the release of the ITT/SQ documentation to suppliers via the eSourcing Portal.

The authority is utilising the Competitive Procedure with Negotiation (CPN) and details of the minimum requirements are provided within the procurement documents (available via the eSourcing Portal). The authority reserves the right not to hold a negotiation phase following submission of initial tenders should the initial bids be acceptable and negotiations be deemed unnecessary.

The authority is using the eSourcing Portal to facilitate this procurement and this must be used to submit a response to the ITT/SQ and to submit tenders.

The procurement documents associated with this notice are confidential and require completion of a non-disclosure agreement (NDA) prior to their release to Suppliers. The NDA is available via the eSourcing Portal.

Supplier amendments to the NDA will not be permitted and execution of the NDA as provided by the authority is a condition of further participation. Only suppliers that have signed the NDA will be granted access to the SQ.

Suppliers who have used the eSourcing Portal previously (and are therefore already registered) should access the eSourcing Portal and check their contact details. Where necessary, additional users should be added in relation to this procurement.

Suppliers using the eSourcing Portal for the first time will need to register at: https://crowncommercialservice.bravosolution.co.uk/web/login.html

Further information about the eSourcing Portal is available at www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers

Once an eSourcing Portal account ID has been obtained, suppliers are to log on to the eSourcing Portal and select ITT- 2961 to access and download a copy the NDA.

A scanned copy of the signed NDA is to be uploaded where indicated as confirmation they wish to express an interest. The signed NDA must be uploaded onto the eSourcing Portal by Tuesday 7 April 2020.

Suppliers who have complied with the foregoing will receive an email from the eSourcing Portal confirming access to the SQ and procurement documentation on publication.

To ensure transparency, fairness and equal treatment of participants the authority shall issue this email confirmation to all suppliers at the same time. This email confirmation will give suppliers access to the SQ and procurement documentation and shall trigger the SQ response window of 35 calendar days.


Internet address (URL): https://www.gov.uk/government/organisations/cabinet-office

Documents

 Tender Notice