Contract notice: Installation services (except software) Tender, United Kingdom - 41421864

Procurement Summary

Country : United Kingdom

Summary : Contract notice: Installation services (except software)

Deadline : 07 Apr 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 41421864

Document Ref. No. : 119919-2020

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : SCOTTISH PARLIAMENTARY CORPORATE BODY
Office Name: Scottish Parliamentary Corporate Body
Address: The Scottish Parliament, Procurement Services
Town: Edinburgh
Postal Code: EH99 1SP
Contact Point: Emma O`Sullivan

Phone: +44 1313486625
United Kingdom
Email :emma.o`sullivan@parliament.scot
URL :http://www.parliament.scot

Tender Details

Object of the contract
Installation services (except software)

Description: Contract notice: Installation services (except software)

Authority Type: Other
Contact Nature: Services
Procedure: Restricted procedure
Document: Contract notice
Regulation: Not specified
Award criteria: The most economic tender
CPV code: 51000000, 32210000, 45232331, 32342410, 32350000, 32351000, 32330000, 51313000, 51000000, 32210000, 45232331, 32342410, 32350000, 32351000, 32330000, 51313000
CPV Description: Installation services (except software).

Broadcasting equipment.

Ancillary works for broadcasting.

Sound equipment.

Parts of sound and video equipment.

Accessories for sound and video equipment.

Apparatus for sound, video-recording and reproduction.

Installation services of sound equipment.

Provision of Replacement Sound, Voting and Interpretation System

Reference Number : NIC-G&S-80

The Scottish Parliament Corporate Body (SPCB) requires a specialist contractor to replace its current sound and voting (S&V) system. The associated microphones and speakers will provide broadcast quality audio and high-quality sound reinforcement in the debating chamber.

Main Site : Scottish Parliament, Holyrood, Edinburgh, EH99 1SP.

The SPCB requires a contractor to replace its current Sound and Voting (S&V) system and maintain the new system to ensure exemplary levels of availability. The new S&V system will provide at least 131 consoles in the debating chamber. Consoles must be aesthetically pleasing and fit in with building architecture and be adaptable and configurable to ensure that users with accessibility requirements are considered.

Consoles must allow Members of the Scottish Parliament (MSPs) to register a vote on matters being discussed. Consoles will allow MSPs to register a request to speak with requests managed at a central point on the chamber podium. A microphone and speaker will be provided at each desk. Desk microphones will be enabled/disabled individually from this central point with audio from microphones integrated into the chamber audio and PA system. MSPs must receive confirmation of their vote on the console and consoles must have screens to allow MSPs to see voting options.

MSPs must be able to positively log in/out of consoles and be positively identified on the S&V system through this method. Currently a corporate photographic ID card with an embedded chip is used to perform this function. These same proxy cards will be used on the new S&V system and perform the same function. Suppliers are expected to ensure that their system is compatible with these existing RFID cards and undertake any changes to their consoles necessary to ensure this.

The S&V system must accept data inputs from a variety of sources and allow flexibility in the administration of this data in real-time (e.g. ability to manipulate the order in which votes are taken and adding items on which a vote will be called). Sources of data will include services and systems running on the Scottish Parliament Corporate IT network (IT network) and via direct file transfer i.e. portable memory device. The S&V system should provide the ability to output data, on demand and in real-time, in a format(s) that can be integrated with current and future Scottish Parliament systems. Data must be transferable with the IT network using standard data interchange formats, including XML and JSON and mechanisms such as file import/export or API integration. Typical information that the S&V system must be able to accept includes data fields such as vote names and identifying attributes like numbers and letters. Data collected by the S&V system must be associated with inputted data assigned to users by the S&V system and, where appropriate, aggregated and exported in several formats. The contractor must provide any and all integration work required to ensure accurate and secure capture and transfer of data to and from the S&V system to the IT network.

The contractor must where required repurpose existing equipment and transition this along with new items into their solution as part of their installation. During installation of the new S&V system the existing system will remain in operation and only removed once the new system has been demonstrated as being fully operational and meeting agreed standards.

The contractor will provide all training for users and provide a planned and reactive maintenance service covering new and retained parts of the system. All maintenance work must be targeted to ensure that agreed availability targets for the whole system are achieved. This system is business critical, to minimise impact the contractor must be able to provide immediate fault resolution. During the contract minor upgrade and project works may be requested, this could include refresher training for users. The contractor will be expected to deliver any works to agreed timescales and costs. Installation, commissioning, testing and user training for new consoles must take place in a specific, limited time period. The contractor must be able to mobilise sufficient skilled resources to ensure successful delivery in this period. It is anticipated installation will take place during July and August 2021.

In relation to the ESPD:

4A.1 not used

4A.2 not used

Question 4B.6 only applies to this selection criteria.

The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of bidders. Bidders are encouraged to review their financial performance on Creditsafe and read information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/

If a bidder does not agree with the credit rating it has been given by Creditsafe, it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

If a bidder is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

A bidder`s conference will be held at the Scottish Parliament Building in June/July 2020. Further details will be provided in the tender

documentation.

System demonstrations will form part of the tender evaluation. It is anticipated that these will be held at the Scottish Parliament Building in June/July 2020. Further details will be provided in the tender documentation.

The successful contractor will be required to work with the SPCB to establish any community benefits that are achievable under the

contract.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=612687

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:612687)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=612687


Internet address (URL): http://www.parliament.scot

Documents

 Tender Notice