Contract notice: Cleaning services Tender, Denmark - 25904217

Procurement Summary

Country : Denmark

Summary : Contract notice: Cleaning services

Deadline : 19 Sep 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 25904217

Document Ref. No. : 358395-2018

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : BYGNINGSSTYRELSEN
Office Name: Bygningsstyrelsen
Address: Carl Jacobsens Vej 39
Town: Valby
Postal Code: 2500
Contact Point: Mie Møldrup Lorentzen



Denmark
Email :mimlo@bygst.dk
URL :https://www.bygst.dk/viden-om/statens-facility-management/

Tender Details

Object of the contract
Cleaning services

Description: Contract notice: Cleaning services

Authority Type: Ministry or any other national or federal authority
Contact Nature: Services
Procedure: Competitive procedure with negotiation
Document: Contract notice
Regulation: European Union, with participation by GPA countries
Award criteria: The most economic tender
CPV code: 90910000, 55500000, 50700000, 98341120, 55512000, 77310000, 77314000, 90500000, 90511000, 79992000, 98341140, 90620000, 90911300, 45222300, 55523000, 90910000, 55500000, 50700000, 98341120, 55512000, 77310000, 77314000, 90500000, 90511000, 79992000, 98341140, 90620000, 90911300, 45222300, 55523000
CPV Description: Cleaning services.

Canteen and catering services.

Repair and maintenance services of building installations.

Portering services.

Canteen management services.

Planting and maintenance services of green areas.

Grounds maintenance services.

Refuse and waste related services.

Refuse collection services.

Reception services.

Caretaker services.

Snow-clearing services.

Window-cleaning services.

EngineeriNG work for security installations.

Catering services for other enterprises or other institutions.

Facility management in the state b0lge 1

The state institutions themselves have been responsible for organizing and acquiring facility management services. The tasks are bathed as services from private suppliers and by self-production. Facility management tasks in a large part of the Danish state saidis now with the building board. The assignments will be offered in 3 books where the daily deliveries within facility management will be carried out by an external supplier in an integrated contract for each of the three companies. The following offer will be issued: 1. The first jobs have an estimated estimated value of approx. 280, 000, 000 DKK excl. user payment in cafeteria, cleaning and service areas-window cleaning, catering, internal service, outdoor areas, interior maintenance, waste management and security and security. The first deliveries will be implemented as a rule 1.10.19 for the institutions involved, as cleaning, plant and window cleaning services and security and security will only be commissioned on 1.1.2020.

Main Site: See the tender documents

The offer includes the followingservice areas:

1) Cleaning and window cleaning;

2) Catering;

3) Internal service;

4) Outdoor areas;

5) Interior maintenance;

6) Waste management;

7) Security and security.

Each service area contains a number of sub services and reference is made to the tender documents for a detailed explanation thereof, including also details of the scope and service requirements.

In addition to collecting the tasks that have hitherto been lOften negotiated through the Government Procurement Agreements, other intergovernmental cooperation agreements and partly through local minor service agreements, a large number of outsourced services are made especially within service areas. 3) Internal service. The supply is expected to comprise approx. 160 properties in varying sizes spread over 350, 000 cleaned m2, distributed over most of Denmark. It is not all services performed on the wholegive institutions; This depends, among other things, on of the nature and size of the institution concerned and whether the property is owned or rented by the state.

The building board wishes to ensure that deliveries can be adapted to the specific needs of the institutions and therefore focuses on a scalable contract that can, for example, be a part of new buildings and relocation of others. Additionally wishThe building board states that suppliers during the contract period take the initiative to improve and streamline the individual service areas and to the extent that this is reasonable.

The building board wishes to find a strong cooperative partner who has a constant focus on the mutual interest of the parties. to optimize the state facility managementindk0b and thereby reduce they saidmiscellaneous costs, without this father having an impact on the agreed quality level. The agreement therefore also contains incentive models to support this. The task ought to be supported digitally in order to optimize business processes and ensure good customer service. The building board makes an IWMS system (Atrium) with its associated Helpdesk available. The agreement contains-However, it is also an option that the suppliers provide the system support. Reference is made to the tender documents for further description. A number of employees covered by the Business Transfer Act will surrender to the winning supplier at the start of operations. The agreement is expected to be concluded in the spring 2019 with a preparation period up to the start of operations 1.10.2019.

The tender will be executed as a tender with foreferring to the tender documents as a whole. - In relation to points II.1.5) and II.2.6), it is noted that the amount represents a surplus of the expected contract value for the full term of the contract, including the price of all options. The estimate is based on historical consumption. The contracted amount is also recognized as grossThe direct payment of the owls to the suppliers.

The final determination is made as to whether an additional group of Customers should enter into this item 1. It concerns, in part, a smaller group of customers that amount to approximately 10% of the volume specified in Section II.1.5 / II.2.6, and, secondly, another large customer with a large number of Users and a larger building stock collected in one Location. Sidthe aforementioned amount is approximately equal to approx. 15% of the volume specified in Section II.1.5 / II.2.6. In the course of the negotiations, the contracting entity will make a final decision. The contract value stated in point II.1.5) / II.2.6 is exclusive of these customers. The applicant will be excluded from participation in this tendering procedure. Safeguard applications are subject to one or more of the provisions of Section 135-136 of the Public Procurement Actlegitimate grounds for exclusion and the provisions of section 137 of the Public Procurement Act. 1, No. 1-5.

The use of voluntary grounds for exclusion is in accordance with the principle of proportionality. Bagatel-like circumstances can not therefore lead to the exclusion of the applicant. However, multiple cases of relationships that are both trivial may give rise to exclusion of candidatesn.

Requests as provisional proof of the provisions of section 148 (1) of the Procurement Act. 1, no. 1-3, the aforementioned conditions deliver the ESPD as part of the application. The ESPD contains the applicant's statement in accordance with the terms and conditions of participation by the Building Board.

Declarations given otherwise than via the ESPD are not taken into account. If more applicants join a consortium, pleaseEach member of the consortium will attach an individual ESPD. Safely an applicant is based on the form of others, each of them must also attach an individual ESPD.

See also item II.2.14) for further information on the ESPD.

Basis applies to others' form and / or subcontractors are invited to To upload a supplementary document, where applicants describe the connection between theminvolved companies. That is, it must be clear who is answering and who answering is basically dependent on the economic form as the technical form. In addition, it is appropriate to describe the tasks which these companies are expected to take.

The applicant is based on his / her application in accordance with Section III.1.2 and Section III.1.3 (eg a subcontractornd0r), the applicant must confirm that the applicant lines the relevant resources under a possible contractual relationship (eg by a statement of support), cf. section 144 (3) of the Public Procurement Act. 2. Support statement or other documentation shall be obtained in accordance with the provisions of section VI.3. It will not be possible to replace the current subcontractor without the priori of the contracting authoritynth written permission. See also Section VI.3 regarding the obtaining of documentation. In view of the nature of the case, the Building Agency has chosen not to divide the contract into several lots. This is due, inter alia, to the consideration of the contractual and time-related circumstances of the case. The contract is offered together to utilize volume and scale parts to create the best possible basis for a partypartnership with a supplier and to reduce costs for administration and management of contracts and to create greater uniformity in solving related tasks, thus achieving the desired synergies in effective competition. The ESPD is a delivery requirement, cf. this notice of invitation to tender point II.2.14). The line of completion of the ESPD can be found in the guidelines of the Competition and Consumer AgencyESPD: http://www.kfst.dk/

/media/KFST/Publikationer/Dansk/2017/20170303 ESPD This is the version 2.pdf

The economic act must, in relation to economic and financial capacity, fill in the following Section B of Part IV of the ESPD:

a) Total annual turnover:

The applicant must indicate its total annual turnover for each of the last 3 available financial statements. Safely the applicant has ex(b) Financial ratios:

Under this item of the ESPD, applicants must state the degree of equity for the last 3 financial statements. The equity ratio must be stated in the box Note Description Required to state the baths which equity claim has as well as the value of the total assets, so that the contractor can see sgrade of calculation of grades.

Praxvalification is conducted digitally via the internet portal RIB. The question concerning the use of RIB can be addressed to RIB A / S, tel. 32245250. Tender no. in RIB is TN277822.

Has the applicant already a RIB login:

1) Go to the web address http://www.rib-software.dk and select login and follow the instructions;

2) Login by entering your personal user codes;

3 ) In Personal-Select the box S0g by tender;

4) Enter RIB Order No. TN277822 and press S0g;

5) The tender Entered Name of the offer appears and select OK;

6) Abnbue the offer by selecting the Rib software offer and Entered Name of the offer in the overview;

7) Follow the instructions on the screen as guides from start time to final application for pre-qualification.

Do you miss a RIB login:

1) Go to internet adessen http://www.rib-software.dk and select the offer and follow the instructions;

2) Select New User and follow the instructions.

Have you lost your personal user codes:

1) Go to the internet address http: //www.rib -software.dk and select Login and press Forgot username / password and follow the instructions.

Support:

Although there is a technical question for completing the offer in rib software, rib support can be free of chargePlease contact either 45 35 245 250 or support@rib-software.dk. Please note that it is your responsibility to ensure access to the procurement portal in good time and within the deadline and to inform you of the requirements for conditional delivery of the application.

Offering portal and delivery:

The procurement portal is based on the supplementary material of the tender and a required delivery.

As a consortium, where documentation from several companies must be included as part of the joint application, it is necessary in relation to the RIB that the consortium designates a representative who uploads material for the consortium members.

ESPD:

Applicants must fill in and upload the ESPD (Common European Procurement Document) into the RIB.

The applicant must download the ESPD (Xml file) in the RIB. XML filen can only be posted via the eESPD website (https://ec.europa.eu/growth/tools-databases/espd/welcome). As an application, you must first choose I am an economic operator, and then import the ESPD. After the applicant has completed the ESPD on the eESPD website, the applicant uploads his xml file under the delivery request: ESPD in RIB, alternatively as a PDF. If the applicant tries to abandon the xml file by doublingclick on the file, it does not work. For more information on the use of ESPD, please refer to the Competition and Consumer Agency's guidance: "The ESPD electronic advisory service is effective."

Before the award decision, the bidder to whom the contractor expects to award the contract must provide documentation for information provided in the ESPD according to Section 151-152 of the Public Procurement Act, cf.153.

The building board expects pursuant to section 151 (1) of the Public Procurement Act. 2, immediately after the pre-qualification, request the qualified candidates to submit the documentation.

As evidence of compliance with the chosen grounds for exclusion in the ESPD, the following will be required: - Service certificate or equivalent documentation. Requests are invited to obtain them in due time. Documentation for inventionfinancial statements:

- Arsomsaetning: As evidence of the figures for arsooms reported in the ESPD, the auditor's report ars accounts or other auditors will accept documents containing the required information.

- Solidity: as evidence of the figures given in the ESPD for equity ratio is accepted by the auditor's item financial statements or other auditor's document, which includesThe required information.

Documentation of the technical form:

- References: In accordance with section III.1.3, you must submit contact information to the principal in each of the references given. This shall consider the Contractor as documentation of the references contained in the ESPD.

Other documentation:

- Support statements from subcontractors as safe as applicable.

Contractor excludes a bidis safeguarded this is not able to send documentation.


Internet address (URL): https://www.bygst.dk/viden-om/statens-facility-management/

Documents

 Tender Notice