Consultancy - Programme Assistant (6 - 11 month assignment), UNICEF EAP Regional... Tender

Procurement Summary

Country : Thailand

Summary : Consultancy - Programme Assistant (6 - 11 month assignment), UNICEF EAP Regional Office

Deadline : 23 Aug 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 25788374

Document Ref. No. :

Competition : ICB

Financier : United Nations Secretariat

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : UNITED NATIONS CHILDREN'S FUND
UNICEF 19 Phra Atit Road Chanasongkram, Phra Nakorn Bangkok 10200 Tel: +66-3569499 Fax: +66-2816032
Thailand
Email :thailandao@unicef.org

Tender Details

Tenders are invited for Consultancy - Programme Assistant (6 - 11 month assignment), UNICEF EAP Regional Office, Bangkok, Thailand.

UNICEF works in some of the world-s toughest places, to reach the world-s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

UNICEF in East Asia and Pacific Region works to ensure the rights of all children in Thailand. This means the rights of every child living in this country, irrespective of their nationality, gender, religion or ethnicity, to:

· survival- to basic healthcare, peace and security;

· development- to a good education, a loving home and adequate nutrition;

· protection- from abuse, neglect, trafficking, child labour and other forms of exploitation; and

· participation - to express opinions, be listened to and take part in making any decisions that affect them

How can you make a difference?

Under the supervision of the Regional Advisor, the incumbent is expected to undertake the following tasks functions:

1) To Support finance oversight, up to date budget/financial analysis and report on implementation results.

· Ensures all payments and contracts are raised in time for activities as planned and documented in VISION, the UNICEF SAP-based financial management system.

· Maintains accurate and update monthly financial records in line with activities utilization report.

· Monitors cost/ activities plan to ensure that expenditures are in line with the approved funds, agreement with partners/Country Offices.

2) To support overall routine administrative and secretarial work upon request by team members and supervisor.

· Assists the Regional Advisor in the overall management and work of the unit.

· Supports the unit with travel arrangements, ensures accurate documentation required for travel, including preparation and submission of requests for travel authorization and request for country visas.

· Ensures feasible arrangements for transportation, accommodation and appointments.

· Ensures complete and organized filing of administrative and programme related materials correspondence and other official documents.

· Coordinates contract initiation for individuals and institutions required by unit and ensures the deliverables against the contract.

· Ensures timely payment to vendors as agreed, in line with contract conditions.

· Coordinates with Operations Team / Common Service Unit in processing required administrative support.

3) To perform all administrative tasks required for preparation of workshops and meetings, which will include:

i. Coordinates with internal/external to ensure complete logistics arrangements for the conferences/meeting/workshop to be hosted or organized by the unit, including production of workshop materials, facilitating hotel accommodations booking, transportation for the participants; venues; communication requirements (e.g. internet, phone, and e-mail), invitation to participants, making arrangements for meals; and registrations.

4) To perform collection and processing of data related to development and/or subject-matter activities and to prepare background material, working papers, project documents and donor reports as may be required by section.

Documents

 Tender Notice